ieee vtools introduction. mga information management responsible for collecting it requirements for...
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IEEE vTools
Introduction
MGA Information Management
Responsible for collecting IT requirements for MGA as well as Regions, Sections, Chapters, Student Branches etc…Coordinating/advocating their solution -
design, development and deployment.
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Information Management
Information Management
Region 1 Rep.
Region 2 Rep.
Region 3 Rep.
Region 10 Rep.
Transform ECCs.Transform ECCs.
IEEE EnterpriseSolutions Development
(vTools)IM
Communications (IMC)IBP
IEEE.tv
myIEEE
IEEE memberNet
EWH
vTools Meetings w/ CC
eNotice
Web Conferencing
SAMIEEE
Coordinate with Geo Units
Student Branch Reporting
vTools Mission: providing tools to the volunteers and staff who support our members.
vTools are developed and made possible by IEEE volunteers. The toolbox simplifies administration by offering web based software, reduces time spent managing activities, and assists in member development.
vTools project portfolio is sponsored by IEEE Membership and Geographic Activities (MGA). MGA serves the needs of IEEE members by supporting IEEE Sections, Chapters, and Branches and is responsible for IEEE membership, and member development.
vTools toolkit contains tools in various phases of development, from production, to pilots, to active development
vTools Team
VolunteersMarc ApterDave GreenRon JensenCharles LordHoward MichelBill RatcliffBob ParroGene Ressler
Contractors Small number of part time developers
StaffCecelia JankowskiEugene KhusidKhanh LuuVera SharoffCheryl SinauskasTom Smith
vTools projectsMeetings and L31– Available for use now!WebInABox– Available for use now!Voting– Available for use now!Web Conferencing – Available for use now!Surveys– Available for use soon!
vTools.Meetings
Meetings Posting– Collection of meeting data– Credit card handling
available in a pilot mode to a limited number of R1-R7 sections with CB accounts at the beginning of Q3, 2010.
Full release after the pilot phase. R8-R10 support planned for phase 2
– Complements family of products from Conference Services for larger events (Internet Conferencing, Meetings and Conferences Management, Teleconferencing)
vTools.MeetingsFeatures– Form for entering meeting info– On-line registration– L31 Meeting report (only need to add attendee
information)– RSS, iCal, and other feeds of meetings and L31s– Calendar support– Badge printing, meal tickets – Notice of meeting for display on a web site
without webmaster involvement – Feeds meeting information to myIEEE– Credit card support coming in 2Q 2010
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L-31The L31 process is changing for all 2010 meetings.– Previous L 31 tool to be archived.
The Meetings L31 tool will now be standard.– http://meetings.vtools.ieee.org– Select create a new meeting report
NOTE: New security model restricts access to volunteers listed in the Geographic Activities Roster
While you are there, please use the Meetings tool to get your meetings on the calendar.
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WebInABox
Basic Section web site “WebInABox”– Wizard-like interface for creation– In Production– Data driven– Enable a common look and feel– Calendar for all units
pulls from meetings tool
– Pulls volunteer data from IEEE databases
– No webmaster involvement required
vTools.WebInABox
Supports Sections, Chapters, and Affinity groups.vTools.WebInABox is designed to be installed on the IEEE (EWH) server. Is not meant to compete with or replace complex content management systems.
vTools.WebInABox
Generated section websites provide: – Home Page – welcome message, announcement, and a
picture– Calendar Page - lists section events from vTools.Meetings
(vTools.WebInABox seamlessly integrates with the vTools.Meetings)
– Officer Information Page - lists section officer information* (Volunteers can specify what officers' information (s)he wants to show: name, position, e-mail, phone, etc.)
– Other Units Page - information on chapters, affiliate groups, student branches*
– Blog Page – pulls information from your blog on EWH or elsewhere
– Links Page - a number of IEEE links plus custom links specified by the volunteer
* Data pulled from central IEEE data source as reported to IEEE.
Voting
Electronic Election for local units– Piloted in 2007 & 2008 using a vendor –
learned much– In parallel, started internal
development– IEEE Product Piloted in 2009– In Production Spring of 2010– Will support all units for 2010 elections
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Web Conferencing
Commercial solution provided by DimDimUses: Online meetings, webinars, training
sessions, demos and presentations. Available to Regions and Sections, MGA
Board and MGA Board CommitteesAllows 20 simultaneous teleconferences with
up to 50 attendees eachMore details available at
http://www.ieee.org/go/mga-vm
Web Conferencing with DimDim
Land line number is not toll freeExperience dropped ConnectionsCreated FAQ and Etiquette Blog that goes
over:Easy Start and Rules of the RoadWays of making toll free calls using Skype,
Google Voice, and DimDim built-in VoIPWhere to get help on DimDim
Future vTools projects Automated Officer Reporting
E-Notice replacement
Finance – L50, financial management
Prospective Members with IEEE Business Platform support
Further integration with myIEEE
Off-line join
More opportunities ??– Section Dashboard– Integration with collaboration tools – Membership Development– Member Development– Volunteer Reporting, more than officers- Voting– Communicate– Agendas– Awards
vTools Program Summary
Volunteer driven, going strongDeveloping methodology and frameworkBuilding on vTools infrastructureVisit http://vtools.ieee.org to see the roadmap for existing and future projects, ways to contribute to the project, and provide feedback
Training:
Information and Training Modules located at http://vtools.ieee.org
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vTools Team ContactsRon Jensen – vTools Chair [email protected]
Dave Green – Meetings [email protected]
Howard Michel – WebInABox [email protected]
Marc Apter – Voting [email protected]
Charles Lord - Training [email protected]
Eugene Khusid – Staff [email protected]
Bob Parro – Vice Chair Information Management [email protected]
Reference info
http://vtools.ieee.org – contains projectstatus, blog, contact information, FAQ, andtraining information
[email protected] – contact e-mail for anyquestions related to the project
