vtools meetings. vtools home page 2 training 3 integration with your website 4
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vTools Meetings
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vTools Home Page
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Training
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Integration with your Website
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Access to vTools
Access to L31 and other vTools is automatically enabled for any volunteer who appears on the section roster. To verify who is listed visit this page: http://www.ieee.org/web/volunteers/rosters/index_regions.html
Per vTools request, IEEE now records more positions for Chapter and Affinity Group officers: Chair, Vice Chair, Secretary, Treasurer. Sections can also report a vTools Coordinator position. New officers can be reported online:– http://www.ieee.org/societies_communities/geo_activities/req
uired_reporting/officer_forms.html
– Takes a few business days for a change to be reflected. – vTools team has a project on its slate for automating officer
reporting, to speed up the process.
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vTools.Meetings
Meetings Posting– Entry and collection of meeting data– Credit card handling
available in a pilot mode to a limited number of R1-R7 sections with CB accounts at the beginning of Q3, 2010.
Full release after the pilot phase. R8-R10 support planned for phase 2
– Complements family of products from Conference Services for larger events (Internet Conferencing, Meetings and Conferences Management, Teleconferencing)
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L-31The L31 process is changing for all 2010 meetings.– Previous L 31 tool has been archived.
The Meetings L31 tool will now be standard.– http://meetings.vtools.ieee.org– Select create a new meeting report
NOTE: New security model restricts access to volunteers listed in the Geographic Activities Roster
While you are there, please use the Meetings tool to get your meetings on the calendar.
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L31
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L31 Report
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L31 Report - new
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L31 Search
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Meetings Home Page
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After Log in
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Options to View Feeds
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Feed Types
RSS – L31 and MeetingsXML – L31 and MeetingsHTML – Meetings TableiCalendar (iCal) – Meetings
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Using Feeds
RSS L31’sR1: http://meetings.vtools.ieee.org/reports/rss/1/BOSTON:
http://meetings.vtools.ieee.org/reports/rss/1/BOSTON
MeetingsRSS R1: http://meetings.vtools.ieee.org/meetings/rss2/1 RSS BOSTON:
http://meetings.vtools.ieee.org/meetings/rss2/1/BOSTONNH: http://meetings.vtools.ieee.org/meetings/rss2/1/NEW
%20HAMPSHIRE
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iCal Export
Download iCalendar format .ics fileExample: iCal for R1: http://meetings.vtools.ieee.org/meetings/ical/0/90/asc/1
Web calendar import:– E.g. Google calendar:
http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=37118
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View Meetings
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Past Meetings
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New Notice
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Options for Text Fields
Text Textile – simplified HTML-type formatting, e.g.: – Bold: *text* - text
– Headers: h1. Header text – Header text– Italic: _italicized text_ - italicized text– URL: “Ref”:http://url.com/
HTML
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More Meeting Fields
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Location Fields
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Speaker Info Fields
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More Speaker Fields
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Menu and Publishing options
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Example of completed notice
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Example
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Example
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Example
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Other Options
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Meeting Statistics
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Final Published Notice
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Final notice
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Finish
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Training:
Information and Training Modules located at http://vtools.ieee.org
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Reference info
http://vtools.ieee.org – contains projectstatus, blog, contact information, FAQ, andtraining information
[email protected] – contact e-mail for anyquestions related to the project
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