implementing effective health, safety and …...implementing effective health, safety and...

IMPLEMENTING EFFECTIVE HEALTH, SAFETY AND ENVIRONMENT

MANAGEMENT SYSTEMS

CARL O. SALL CSP, CIH

IMPLEMENTING EFFECTIVE HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SYSTEMS

• Performance monitoring

• Risk management

• Planning and procedures

• Implementation, monitoring and corrective action

• Audit, inspection and review

YOU HAVE A MANAGEMENT SYSTEM, NOW WHAT?

PERFORMANCE MONITORING:ASSESSING TARGETS AND KEY PERFORMANCE INDICATORS

• Clear Objectives with Effective Measures

• Align employee's day-to-day actions with strategic business objectives

• Providing visibility and clarifying accountability

• Documenting performance – both company and internal organizations

• Establishing focus for skill development

KEY PERFORMANCE INDICATORS

Lagging Indicators• Injury and illnesses

• Exposure events

• Regulatory violations

• Audit findings

Leading Indicators• Number of audits/inspections performed

• Number and types of findings and observations

• Timeframe required to close action items

• Training completed

• Near miss incidents

• Timely preventive maintenance tasks performed

• Number of Safety committee meetings

KEY PERFORMANCE INDICATORS

Keep the following points in mind when selecting KPIs:

• Quantity does not equal quality

• Measure the most important things, not everything

• Ensure field and line management buy-in

• Consider piloting metrics before rolling them out company-wide

• Don’t let the cost of measuring exceed the value of the results

RISK MANAGEMENT

Identify your risks:

• What is the consequences

• What is the probability

• Identify the root cause(s)

• Develop and implement controls

- Who is Responsible and Accountable for actions

KEYS TO SUCCESSFUL RISK MANAGEMENT

1. Management commitment

2. Team approach – must have strong leader

3. Ask and answer the question why

4. Research – what have others done

5. Track implementation of controls

6. Evaluate effectiveness

PLANNING AND PROCEDURES

Procedure development and implementation is imperative to success: Understand the process

Identify Goals and Objectives

Keep it simple and short

Use diagrams and charts

Identify Inputs and outputs

PLANNING AND PROCEDURES

Pre-Job Briefing

Two-Minute Rule

Three-Way Communication

Phonetic Alphabet

Place Keeping

Flagging/Operational Barriers

Self-Checking

Independent Verification

Concurrent Verification

STOP When Unsure

Peer Checking

Post-Job Review

INCORPORATE HUMAN PERFORMANCE TOOLS

Implementation

• Develop schedule for implementation

• Tracking implementation to schedule

Monitoring

• Management must monitor progress – be involved

• Weekly/Monthly status reports – verbal briefing

Identify Challenges

• Corrective Actions

• Assign Accountable and Responsible Parties

IMPLEMENTATION, MONITORING AND CORRECTIVE ACTION

AUDIT, INSPECTION AND REVIEW

• Audit:

• Develop audit plan and who will perform audit

• Have focus – implementation of Management System and procedures

• Records review

• Inspections:

• Use Checklists – area of focus

• Do not have to be scheduled

• Program Review

• Third party audits

• Corporate Audits

THE HARDEST PART OF IMPLEMENTING A MANAGEMENT SYSTEM IS….

IMPLEMENTATION