IMPLEMENTING EFFECTIVE HEALTH, SAFETY AND ENVIRONMENT

MANAGEMENT SYSTEMS

CARL O. SALL CSP, CIH

IMPLEMENTING EFFECTIVE HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SYSTEMS

• Performance monitoring

• Risk management

• Planning and procedures

• Implementation, monitoring and corrective action

• Audit, inspection and review

YOU HAVE A MANAGEMENT SYSTEM, NOW WHAT?

PERFORMANCE MONITORING:ASSESSING TARGETS AND KEY PERFORMANCE INDICATORS

• Clear Objectives with Effective Measures

• Align employee's day-to-day actions with strategic business objectives

• Providing visibility and clarifying accountability

• Documenting performance – both company and internal organizations

• Establishing focus for skill development

KEY PERFORMANCE INDICATORS

Lagging Indicators• Injury and illnesses

• Exposure events

• Regulatory violations

• Audit findings

Leading Indicators• Number of audits/inspections performed

• Number and types of findings and observations

• Timeframe required to close action items

• Training completed

• Near miss incidents

• Timely preventive maintenance tasks performed

• Number of Safety committee meetings

KEY PERFORMANCE INDICATORS

Keep the following points in mind when selecting KPIs:

• Quantity does not equal quality

• Measure the most important things, not everything

• Ensure field and line management buy-in

• Consider piloting metrics before rolling them out company-wide

• Don’t let the cost of measuring exceed the value of the results

RISK MANAGEMENT

Identify your risks:

• What is the consequences

• What is the probability

• Identify the root cause(s)

• Develop and implement controls

- Who is Responsible and Accountable for actions

KEYS TO SUCCESSFUL RISK MANAGEMENT

1. Management commitment

2. Team approach – must have strong leader

3. Ask and answer the question why

4. Research – what have others done

5. Track implementation of controls

6. Evaluate effectiveness

PLANNING AND PROCEDURES

Procedure development and implementation is imperative to success: Understand the process

Identify Goals and Objectives

Keep it simple and short

Use diagrams and charts

Identify Inputs and outputs

PLANNING AND PROCEDURES

Pre-Job Briefing

Two-Minute Rule

Three-Way Communication

Phonetic Alphabet

Place Keeping

Flagging/Operational Barriers

Self-Checking

Independent Verification

Concurrent Verification

STOP When Unsure

Peer Checking

Post-Job Review

INCORPORATE HUMAN PERFORMANCE TOOLS

Implementation

• Develop schedule for implementation

• Tracking implementation to schedule

Monitoring

• Management must monitor progress – be involved

• Weekly/Monthly status reports – verbal briefing

Identify Challenges

• Corrective Actions

• Assign Accountable and Responsible Parties

IMPLEMENTATION, MONITORING AND CORRECTIVE ACTION

AUDIT, INSPECTION AND REVIEW

• Audit:

• Develop audit plan and who will perform audit

• Have focus – implementation of Management System and procedures

• Records review

• Inspections:

• Use Checklists – area of focus

• Do not have to be scheduled

• Program Review

• Third party audits

• Corporate Audits

THE HARDEST PART OF IMPLEMENTING A MANAGEMENT SYSTEM IS….

IMPLEMENTATION