IMPLEMENTING EFFECTIVE HEALTH, SAFETY AND ENVIRONMENT
MANAGEMENT SYSTEMS
CARL O. SALL CSP, CIH
IMPLEMENTING EFFECTIVE HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SYSTEMS
• Performance monitoring
• Risk management
• Planning and procedures
• Implementation, monitoring and corrective action
• Audit, inspection and review
YOU HAVE A MANAGEMENT SYSTEM, NOW WHAT?
PERFORMANCE MONITORING:ASSESSING TARGETS AND KEY PERFORMANCE INDICATORS
• Clear Objectives with Effective Measures
• Align employee's day-to-day actions with strategic business objectives
• Providing visibility and clarifying accountability
• Documenting performance – both company and internal organizations
• Establishing focus for skill development
KEY PERFORMANCE INDICATORS
Lagging Indicators• Injury and illnesses
• Exposure events
• Regulatory violations
• Audit findings
Leading Indicators• Number of audits/inspections performed
• Number and types of findings and observations
• Timeframe required to close action items
• Training completed
• Near miss incidents
• Timely preventive maintenance tasks performed
• Number of Safety committee meetings
KEY PERFORMANCE INDICATORS
Keep the following points in mind when selecting KPIs:
• Quantity does not equal quality
• Measure the most important things, not everything
• Ensure field and line management buy-in
• Consider piloting metrics before rolling them out company-wide
• Don’t let the cost of measuring exceed the value of the results
RISK MANAGEMENT
Identify your risks:
• What is the consequences
• What is the probability
• Identify the root cause(s)
• Develop and implement controls
- Who is Responsible and Accountable for actions
KEYS TO SUCCESSFUL RISK MANAGEMENT
1. Management commitment
2. Team approach – must have strong leader
3. Ask and answer the question why
4. Research – what have others done
5. Track implementation of controls
6. Evaluate effectiveness
PLANNING AND PROCEDURES
Procedure development and implementation is imperative to success: Understand the process
Identify Goals and Objectives
Keep it simple and short
Use diagrams and charts
Identify Inputs and outputs
PLANNING AND PROCEDURES
Pre-Job Briefing
Two-Minute Rule
Three-Way Communication
Phonetic Alphabet
Place Keeping
Flagging/Operational Barriers
Self-Checking
Independent Verification
Concurrent Verification
STOP When Unsure
Peer Checking
Post-Job Review
INCORPORATE HUMAN PERFORMANCE TOOLS
Implementation
• Develop schedule for implementation
• Tracking implementation to schedule
Monitoring
• Management must monitor progress – be involved
• Weekly/Monthly status reports – verbal briefing
Identify Challenges
• Corrective Actions
• Assign Accountable and Responsible Parties
IMPLEMENTATION, MONITORING AND CORRECTIVE ACTION
AUDIT, INSPECTION AND REVIEW
• Audit:
• Develop audit plan and who will perform audit
• Have focus – implementation of Management System and procedures
• Records review
• Inspections:
• Use Checklists – area of focus
• Do not have to be scheduled
• Program Review
• Third party audits
• Corporate Audits
THE HARDEST PART OF IMPLEMENTING A MANAGEMENT SYSTEM IS….
IMPLEMENTATION