intermediate word cheat sheet guide. objectives learn how to insert: drop caps clip art/ pictures...

Intermediate Word

Cheat Sheet Guide

Objectives

• Learn how to insert:• Drop Caps• Clip Art/ Pictures• Page Numbers• Headers/ Footers• Page Breaks• Bullets/ Numbering• Outlines• Indents• Footnotes/ Endnotes

Drop Caps• Drop Caps are the fancy capital letters that you

see, for example, at the beginning of each chapter.

• To create a drop cap:• Type the introduction of your text.• Select INSERT in the Ribbon.• Click DROP CAP.• Click “DROP CAP OPTIONS to change the font

and how big the letter is.• NOTE: To drop a word, highlight the entire word

first.

Clip Art/ Pictures• To add a picture:

• Click INSERT• Click PICTURE• Browse for the picture you want, select it, and click OPEN.

o Another way to insert a picture is to copy and paste it into the document.

o To add clip art:• Click INSERT• Click CLIP ART• Type your query in the search box and click the art you want

to insert.

Page Numbers

• To Insert Page Numbers:• Click INSERT• Click PAGE NUMBER• Select the type of page number you want to

insert.

Once you’ve added page numbers, you can format them to start on different pages and to start the cover page as page 0.

Headers/ Footers• Headers and Footers, text placed at the top and

bottom of the pages, are completed just like Page Numbers.

• Instead of choosing page number, you would choose either “Header” or “Footer” and its style. Then you would type the text or choose the information (date, time, page number, etc) that appears in the Header/ Footer Design Tab on the ribbon.

• You can change the font, font size, and font color just like the body of the document.

Page Breaks

• Soft page breaks are done automatically in Word when you fill one page and move on to the next.

• You can create your own page breaks by clicking INSERT and choosing PAGE BREAK.

Bullets and Numbering• There are at least two ways to create bullets/ numbering:

1. Type the intro and press enter to start the first bullet. Right click and choose BULLETS or NUMBERING. You can choose the shape of the bullet and the number style.

2. Type the intro and press enter. Go to the HOME tab, find the PARAGRAPH group, and click on the bullets or numbering buttons.

Once you are done with the list, hit the enter button to move to the next line, and hit backspace to erase the bullet and numbering format.

Outlines

• To create an outline:• You can start it yourself by going to the HOME

tab, find the PARAGRAPH group, and click the MULTILEVEL LIST button. From here, you can choose the type of outline you wish to have and can change how far each indent is.

• OR You can start typing the first level, then hit enter and tab on the keyboard and let Word format it for you.

Indents• Sometimes it is necessary to indent portions of

your document.• To indent a paragraph, place the cursor at the

start of the paragraph, and choose the INCREASE INDENT button in the paragraph group of the HOME tab.

• To format how much of an indent you want, click right before the paragraph (or highlight the text), right click, and select PARAGRAPH. You can see the spot to change the Indentation.

Columns

• Columns can be used for newsletters, programs, and brochures.

• To divide the page into columns, click on the PAGE LAYOUT tab and select COLUMNS. You can add as many columns as needed.

Footnotes/ Endnotes

• Footnotes and endnotes are used for clarification purposes or internal citations– usually in projects and research papers.

• To add footnotes and endnotes, go to the REFERENCES tab, and click either footnote or endnote. Make sure the cursor is right after the sentence you want to clarify or cite. Microsoft Word will automatically take you to the spot to type, and you can format the text however you need to.