la metro julie owen oracle webcas final[1]

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Julie Owen, PSP, CCC

LA Metro Transit Authority:

Successfully ManagingInfrastructure andExpansion Initiativeswith Oracle Primavera 

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2 

LA Metro Background

• 3rd largest public transportation system in US

• Most populous county in US

• 88 incorporated cities

• Service area covers 1,433 mi²² 

• Transportation planner, designer

builder, operator

• Worst traffic delay in the US annual delay pertraveler

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What is Measure R?

• Sales tax initiative approved in Nov 2008

• $40 Billion in transportation upgrades

• 30 year program, 210,000 new jobs

• Rail network expansion with airport connection

• Improve railroad regional commuter system

• Add carpool lanes, build freeway connectors

• Construct sound walls along freeways• Local street improvements

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Problem Statement

• Measure R Largest Transportation Program

 –Increased oversight and accountability

 –Potential aggressive / accelerated schedule

 –Maxes out Metro resources –Increased expectations for project delivery

 –Delivery strategy 4-5 project at a time

 –Current structure 1-2 projects at a time –Paradigm shift required

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5 

Systems Needs Assessment

 –Outdated technologies

 –Manual data manipulation –Departmental Silo’s 

 –Differing information

 –Challenging audit trails –Redundant data and disconnected

 –Computerized summary reports not available

 –Cost reporting in spreadsheets. –Untimely reporting of information

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Consistently acknowledged as industry leader 

Ability to 

Execute 

Vision 

Assetdecision:

Important toevaluateproductmarketplacement

over decades

Choosing the right Technology Vendor

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System Requirements

• Centralized repository for information

• Improved data accuracy• Automated financial data

• Proactive / Timely project status

• Enhance communication by removing silos

• Provide project and program performance,current status, and forecast trends

• Data available via web for stakeholders

BETTER QUALITY, MORE TIMELY!

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Metro PMIS – Application Functionality

Cost

ScheduleAdminis-

tration

Collabor-ation

CustomReporting

Document ControlContract ManagementChange Management

PlanningSchedulingResourcesSchedule Control

PortfoliosDashboards

Status ReportsCollaborate

Fund ManagementCost ReportingEarned Value

Ecosys

ContractMgmnt

P6

P6Web

DashboardsReports

Graphics

UpdatingNotebooksScorecards

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Access to PMIS via Hosted Site

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Custom Web Based Interface - CMI

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Portfolio Tracking within P6 EPS

Level 1 Master

Schedules forExecutive Levelreporting of Project

Status and Progress

Detailed Control

Level Schedules totrack contractor levelprogress schedules

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P6-Web Portfolio Views

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Portfolio View and Reports

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Live Linkto statusreport

P6-Web Project Status Reports

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P6 Web – Project Workspace

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Project Workspace – Staffing/Cost Review

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Integratedto OracleEBS forcommitted

and actualcosts

Contract, Document & Change Management

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Customforms

developed.

CM13 Reporting

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System Benefits

• Expedited RFI turnaround within 7 days

• Gained management visibility into project status• Realized staff efficiencies from reduced manual

logging and redundant data entry

 – Document, Change Control, Cost Control• Offered customized dashboards

 – Portfolio management information

 – Detailed project information

• Provided automated project status reports at the clickof a button

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Implementation Lessons Learned

• Define requirements, evaluate work processes

• Choose your implementation method (Top-down vs. Cultural)

• Need management sponsor, system facilitator,

early adopter champions• Establish goals and communicate progress

• Implement focus groups where needed

 –MTA has focus groups around process areas forcost, schedule, change and document control

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What’s Next at Metro 

• Implement P6 version 8 and add risk

management reporting• Implement CM14 and leverage reporting using

BI Publisher

• Automate detailed monthly reports in P6 EPPMand Web Services

• Extend system across the agency for all

projects

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Conclusion

• Implementation Mantra:

 –People hate change because change is hard –Look to empower staff through education and

training

 –Management and leadership are key –Change management strategies are vital

 –Learn from bumps in the road, be flexible, andkeep moving forward

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Thank You 

For questions, please contact :

Julie Owen, Sr. Project Controls Manager

LA Metro Transit Authority

Email: OWENJ@metro.net