late agenda of ordinary meeting - 15 march 2017 · 2017. 3. 15. · thank you for your email...

2017 COUNCIL BUSINESS PAPERS

Ordinary Meeting WEDNESDAY 15 MARCH 2017 **URGENT BUSINESS WITHOUT NOTICE**

MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 15 MARCH 2017

3

URGENT BUSINESS WITHOUT NOTICE Item 13: Office of the General Manager ........................................................ 5

13.1 Council Representative on Mudgee Region Tourism Incorporated. ................. 5

Item 13: Finance ........................................................................................... 7

13.2 Community Grants Program Application - Mudgee Disability Support Services. ......................................................................................................... 7

MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 15 MARCH 2017 REPORT 13.1

5

Item 13: Office of the General Manager

13.1 Council Representative on Mudgee Region Tourism Incorporated.

REPORT BY THE DIRECTOR COMMUNITY TO 15 MARCH 2017 ORDINARY MEETING GOV400064, F0770077

RECOMMENDATION That Council: 1. receive the report by the Director Community on the Council Representative on

Mudgee Region Tourism Incorporated.;

2. appoints Councillor______________to be the Council Representative for Mudgee Region Tourism Incorporated.

Executive summary Council has received a resignation from Cr Holden from the position of Council representative on the Mudgee Region Tourism Inc. board. This report provides the opportunity for Council to appoint another Councillor to this position. Disclosure of Interest Nil Detailed report N/A

Community Plan implications Theme Good Governance Goal Strong civic leadership Strategy Provide strong representation for the community at Regional, State and Federal levels

Financial implications Not Applicable.

SIMON JONES

6 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 15 MARCH 2017 REPORT 13.1

DIRECTOR COMMUNITY

15 March 2017 Attachments: Nil APPROVED FOR SUBMISSION: BRAD CAM GENERAL MANAGER

MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 15 MARCH 2017 REPORT 13.2

7

Item 13: Finance

13.2 Community Grants Program Application - Mudgee Disability Support Services.

REPORT BY THE DIRECTOR COMMUNITY TO 15 MARCH 2017 ORDINARY MEETING GOV400064, FIN300138

RECOMMENDATION That Council: 1. receive the report by the Director Community on the Community Grants Program

Application - Mudgee Disability Support Services.;

2. provide financial assistance to Mudgee Disability Support Services in accordance with the Community Grants Program Policy, by the waiver of hire fees of $649 and the required bond of $550 for the hire of the Town Hall Theatre.

Executive summary An application for financial assistance through the Community Grants Program has been received from Mudgee Disability Support Services. They have requested a waiving of hire fees and bond for the hire of the Mudgee Town Hall Theatre for their annual fundraising concert. The application was received too late to be considered for the March meeting through the Community Grants process and would not be considered until after the event. A late report has been requested to consider the matter. Disclosure of Interest Nil Detailed report This report provides some information regarding this application for Community Grants assistance. Staff have not assesed the application as it has been received too late to be considered for the March report with other applications. While it is clear that this application will have some merit, as a general rule staff are hesistant to support applications where they have not been fully assessed and fall outside of the established timeframes for consideration and reporting to Council alongside other applications. With regard to the waiving of the bond, the usual conditions of hire will still apply and if there is damage or issues that require rectification, Council reserves the right to charge the hirer for these costs.

8 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 15 MARCH 2017 REPORT 13.2

Community Plan implications Theme Looking After Our Community Goal A safe and healthy community Strategy Support networks, programs and facilities which promote health and wellbeing and

encourage healthy lifestyles

Financial implications Funding of $185,165 is provided in the Operation Plan for Financial Assistance. $120,630.80 has already been allocated, leaving a balance of $64,534.20. Should Council approve the recommendations provided in this report, totalling $649, a balance of $63,885.20 will remain.

SIMON JONES DIRECTOR COMMUNITY

15 March 2017 Attachments: 1. Public Liability Certificate - Mudgee Disability Support Service.

2. MWRC Community Grants Program - March 17. 3. Accompaning Letter to MWRC re Community Grants Funding Application..

APPROVED FOR SUBMISSION: BRAD CAM GENERAL MANAGER

MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING – 15 MARCH 2017 REPORT 13.2 – ATTACHMENT 1

9

10 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING – 15 MARCH 2017

REPORT 13.2 – ATTACHMENT 2

MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING – 15 MARCH 2017 REPORT 13.2 – ATTACHMENT 2

11

12 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING – 15 MARCH 2017

REPORT 13.2 – ATTACHMENT 2

MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING – 15 MARCH 2017 REPORT 13.2 – ATTACHMENT 2

13

14 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING – 15 MARCH 2017

REPORT 13.2 – ATTACHMENT 2

MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING – 15 MARCH 2017 REPORT 13.2 – ATTACHMENT 3

15

9th March, 2017 MidWestern Regional Council Market Stret, MUDGEE NSW 2850 Attention: Alison Cameron RE: Hire Of Mudgee Town Hall Theatre Dear Alison, Thank you for your email regarding the Community Grants Program. Please find attached our completed Application Form and a copy of our Public Liability Insurance Policy. Mudgee Disability Support Service Inc. is asking if MidWestern Regional Council could waiver their hire fee of $650 & the bond of $550 for the use of the Town Hall Theatre from Monday 27th March, 2017 – Monday 3rd April, 2017. This is so that our Clients are able to have a number of rehearsals in the Town Hall Theatre before the day of the Play which is the Saturday 1st April, 2017. Could you please present our Application to Council’s next Meeting on 15th March, 2017. Thank you for your assistance in this matter. Regards, Sue Field Business Development Officer Mudgee Disability Support Service Inc.

16 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING – 15 MARCH 2017

REPORT 13.2 – ATTACHMENT 3