learning management system go live 4 jan 2016. learning management system what is it? software...

Learning Management System

Go Live4 Jan 2016

Learning Management System

What is it? Software application or Web-based technology used

to plan, implement, and assess specific learning processes.

Provides instructors with ways to create and deliver content, monitor student participation, and assess student performance.

Delivers instructor-led training (ILT), virtual learning, exams, certifications, and compliance content for training and developing employees.

Learning Management System

Provides you: Search, request or register for courses (ILT and

Online) Automated completions of online courses Use interactive features such as:

• threaded discussions• video conferencing• discussion forums

Receive E-mail notifications (only .org and .mil)

Strategic Alignment

Aligns with MR’s strategic priorities of: Improving culture by implementing a modern talent

management continuum and enabling cross-functional and team-based initiatives.

Growing revenue by aligning current talent, assessing competency gaps, and developing/acquiring required skills sets

Cutting costs by reducing redundant administrative processes and aligning employee training with organizational priorities

Key Integration Decisions

Only for employees at this timeOnly business contact information will feed

over to LMSOnly Completed, No Show, and Withdrawn

statuses fed over to LMSThe Status Date in PeopleSoft is used as the

Completion Date on employee transcripts

Roles & Permissions

Role Permission Constraint

User View & Request TrainingView & Update TranscriptParticipate in training Create Learning Development Plan

Own records and those made available to User

Manager View & Request TrainingView & Update TranscriptAssign & Participate in trainingCreate & Assign Learning Development PlansDelegate PermissionsView & Create Standard Reports & Dashboards

Own, Direct Reports &Subordinates

Instructor Create & Manage ILT SessionsView & Update Evaluations

Own

Employee Job Aid

To login to Ethos, you have two options:

Option 11) Navigate to: https://usmc-mccs.csod.com2) Username: Employee ID number3) Password: P4ssw0rd (that is a ZERO, not the letter O)4) Change your password and answer the security questions

Option 25)Using Single Sign-On from the MCCS Network, navigate to: https://usmc-mccs.csod.com/samldefault.aspx

6) Answer the security questions

Employee Job Aid

Welcome Page:

Employee Job Aid

TABS: Home -- Connect – Learning

Welcome Page:

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Buttons: My Learning – My Action Items – Learning Events Calendar – Connect Live Feed

Welcome Page:

Employee Job Aid

Search/Profile/Gear:

Welcome Page:

Employee Job Aid

Search/Profile/Gear:

Welcome Page:

Employee Job Aid

Search/Profile/Gear:

Welcome Page:

Employee Job Aid

Search/Profile/Gear:

Welcome Page:

Employee Job Aid

Search/Profile/Gear:

Welcome Page:

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Search/Profile/Gear: My Account

Welcome Page:

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Search/Profile/Gear: Preferences

Welcome Page:

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Search/Profile/Gear: Mobile

4 Jan 2016

To view your transcript, there are two options:

Option 11) From the Welcome Page, click on the2) You now have three transcripts: button

Active which displays training you’re currently enrolled inCompleted which displays training you’ve completed in the past yearArchived which displays training you’ve completed more than a year ago

3) Click on the drop-down to change your view

Option 21) Click on the Universal Profile2) Click on Transcript from the

menu

icon in the upper right corner of the page

Employee Job Aid

To browse and register for training:

From the Welcome Page, click on the button to view the training calendar

OR

Use the Global Search to search by title or

keyword OR

Navigate to Learning > Browse for Training to search by Type or Date Range

Employee Job Aid

To request Online Training:

1) Once you find the training you’re interested in taking, click on the title:

2) You’ll be brought to the Training Details page, where you can select the Request button for an online course.

3) The course will be added to your Active transcript where you’ll be able to either launch the course or take a Pre-test if the course has one.

Employee Job Aid

To request an Instructor-Led Training:

1) Once you find the training you’re interested in taking, click on the title:

2) You’ll be brought to the Training Details page, scroll to the bottom to see the scheduled sessions. Find the session dates that work for you and click the Request button. A notification will be sent to your manager to approve your attendance

Employee Job Aid

Employee Job Aid

Request an Instructor-Led Training continued:

3) The training will be added to your Active transcript with a Pending Approval status with the option to Withdraw from the session

Employee Job Aid

To complete External Training on your Transcript:

1) Any Training with a Materials icon is considered External Training and requires a few added steps to complete. First, find the training on your Transcript:

2) Click the ‘Launch’ button to take the training. The training will launch in a new window external to Ethos. Upon completion, save your certificate of completion, if applicable, to your computer. Close the window that contained the course.

Note: Depending on how long it took for you to complete the training, your login to Ethos may have timed out and you may need to login to Ethos again. If you receive an error message, please login to Ethos again.

Employee Job Aid

To complete External Training on your Transcript continued:

3) Click on the drop-down menu for the training you completed and click the ‘Complete’ option:

4) The drop-down menu options will change and now click on the ‘Acknowledge’ button:

Employee Job Aid

To complete External Training on your Transcript continued:

5) A new window will display:

6) Click the “Click here to upload your completion certificate” and a new window will open. Click the ‘Add File’ button:

Employee Job Aid

To complete External Training on your Transcript continued:

7) A pop-up window will display, click the ‘Select a File’ button, locate your file, once the file is added, click the ‘Add’ button:

8) You’ll then be returned to your Ethos Snapshot page, close the window to return to the Acknowledge page and click the ‘Acknowledge’ button:

Employee Job Aid

To complete External Training on your Transcript continued:

9) The training on your Transcript will now be reflected as Completed in the Status and a red check mark will be placed on the Materials icon:

Employee Job Aid

How to Withdraw from a course:

1) From your Action Items select the withdraw button

Employee Job Aid

How to Withdraw from a course:1) Under session withdraw options, select reason and add comments for

withdraw2) Submit

Employee Job Aid

Employee Job Aid

Employee Job Aid

Employee Job Aid

Questions?Please contact the MCCS Training Dept.