march 26, 2014 taskstream taskforce update. workgroup outcomes workgroup training summary what the...

M A RC H 2 6 , 2 0 1 4

TASKSTREAM TASKFORCE UPDATE

WORKGROUP OUTCOMES

• Workgroup training summary• What the workgroup learned regarding template and workspace creation• How to enroll participating areas• How to affiliate and provide access for users

• Tour of Miramar Taskstream• Course and program workspaces• Alignment and maps• Service area workspaces• Reports

• Demo on Taskstream access and data entry

• Homework: affiliation and access lists

TASKSTREAM STRUCTURE

Behind the Scenes User View

Action Plan Template

Assessment Plan

Template

Workspace Template

Enroll Participating

Areas

TASKSTREAM STRUCTURE

Behind the Scenes User View

Action Plan Template

Assessment Plan

Template

Workspace Template

Course Assessment/Action Plan Template

Course WorkspaceTemplate

Enroll Participating Areas (example BIOL 107) in Course Workspace

STEP 1: ASSESSMENT AND ACTION PLAN TEMPLATE CREATION

MIRAMAR ASSESSMENT PLAN TEMPLATES

CUSTOMIZE PLAN COMPONENTS

Customizable mission statement and

outcome/measure components

CUSTOMIZE FINDINGS COMPONENTS

Customizable findings details and

recommendation fields

MIRAMAR ACTION PLAN TEMPLATES

CUSTOMIZE PLAN COMPONENTS

Customizable action plan specifics

CUSTOMIZE STATUS REPORT

Customizable action plan status specifics

STEP 2: WORKSPACE CREATION

MIRAMAR WORKSPACES

MIRAMAR WORKSPACES

WORKSPACE STRUCTURE AND FORMAT

Can customize standing requirements of workspace

(i.e. mission statement, learning outcomes, curriculum maps)

WORKSPACE STRUCTURE AND FORMAT

Can customize assessment cycle length, requirements,

and plan details

ADDITIONAL WORKSPACE FEATURES

Can set up review status

Can identify

due date

STEP 3: ENROLL PARTICIPATING AREAS INTO WORKSPACES

• Participating Area= any level within the hierarchy

Example levels: Course

Program

Service Area

Division

• Workspaces= custom designed spaces that collect assessment data over time

Participating areas are “enrolled” into workspaces

Administrative Service Areas

Instructional Programs

Workspace

Participating areas

Status Report

STEP 5: ACCOUNT CREATION WITH AFFILIATION AND ACCESS

• Account: basic staff or faculty account with no access to workspaces or reports

• Affiliation: specific workspace(s) in which the user will be expected to enter information

• Access: the type and scope of report access and review capabilities

AMS ROLES AND ACCESS LEVELS– Miramar Manager

• Designates AMS Coordinators & their permissionsDean of PRIE, Library and Technology

– AMS Coordinators• Can access reports, create workspaces,and create forms in different levels of hierarchySLOAC Facilitator, VPs, Deans, Chairs, SLO Liaisons, Service Area Leads

– Reviewers and data contributors• Enters and reviews outcomes & assessment dataChairs, SLO Liaisons, Course Leads, Service Area

Leads

TODAY’S HOMEWORK…ACCOUNT CREATION INFORMATION

Name Email Affiliation(s) Access level(s)Managers

Administrative Services

Student Services

Instructional Support Services

Instructional Departments

• Course workspaces(Including alignment to program and institutional SLOs)

• Program workspaces(Including alignment to institutional SLOs and

curriculum maps)

• Service area workspaces

• Reports

TOUR OF MIRAMAR TASKSTREAM

L E A R N I N G O U TC O M E S , A S S E S S M E N T P L A N S , A C T I O N P L A N S A N D A L I G N M E N T M A P P I N G O F O U TC O M E S

COURSE WORKSPACES

Course outcomes are recorded and

edited

Course outcomes can be aligned/

mapped to program and institutional outcomes

Assessment plan can include measures,

targets, timeline and responsible personnel

Findings include assessment results

and target achievement

Action plan can include findings, actions, timeline, personnel, budget

requests and priority

Status allows updates on action plan and budget

PROGRAM WORKSPACES (INSTRUCTIONAL)

L E A R N I N G O U TC O M E S , A S S E S S M E N T P L A N S , AC T I O N P L A N S , A N D C U R R I C U LU M M A P S

Similar structure to course workspace with

same components, except…

CURRICULUM MAPSMap provides program-

wide visual of how courses support

program outcomes

ADMINISTRATIVE AND STUDENT SUPPORT SERVICE AREAS

O U TC O M E S , A S S E S S M E N T P L A N , A C T I O N P L A N S , A C T I V I T Y M A P S , A N D A L I G N M E N T M A P P I N G T O O U TC O M E S

ADMINISTRATIVE SERVICES

Service area learning outcomes and assessment

plans

STUDENT SUPPORT SERVICES Service area

learning outcomes can be mapped to

institutional outcomes

Activity map can show links

between service area activities and institutional outcomes

REPORTSC O U R S E / P R O G RA M / A R E A R E P O RT S , W O R K S TAT U S R E P O RT S

A N D M I RA M A R AT A G L A N C E

FOR USERS: SUMMARY ASSESSMENT REPORT BY COURSE

Summary of outcomes,

measures, and results

FOR USERS: DETAILED ASSESSMENT REPORT BY COURSE

FOR USERS: SUMMARY ASSESSMENT REPORT BY PROGRAM

Summary of outcomes,

measures, and results

FOR USERS: DETAILED ASSESSMENT REPORT BY PROGRAM

SUMMARY REPORT FOR MANAGING WORK STATUS

DETAILED REPORT FOR MANAGING WORK STATUS

DETAILED REPORT FOR MANAGING WORK STATUS

Coordinators can filter by

status

MIRAMAR AT A GLANCE: STATUS REPORT

MIRAMAR AT A GLANCE: MAPPING REPORTS AT INSTITUTIONAL LEVEL

Report will show all courses outcomes, programs outcomes

and activities mapped to ISLO

MIRAMAR AT A GLANCE: MAPPING REPORTS AT PROGRAM LEVEL

Report will show all courses outcomes

mapped to program outcomes

ANALYTICS FOR COLLEGE AS A WHOLE

Analytic reports show college- wide

results in workspace areas (e.g.

course assessment)

TODAY’S HOMEWORK…ACCOUNT CREATION INFORMATION

Name Email Affiliation(s) Access level(s)Managers

Administrative Services

Student Services

Instructional Support Services

Instructional Departments