mfd (copier) framework · copier paper 80 £9.52 £9.04 £1.90 £1.81 xerox performer bulk discount...

Contract reference number: HSY17035

MFD (Copier) Framework

OJEU compliant.

Designedspecificallyforthepublicsector,schools,academies,colleges/universitiesandvoluntary/charitableorganisations.

ExtensiverangeofMFDs,printersandprintroommachines.

Competitiveprices.

2 | MFDs(copiers)andDocumentSolutions

Who to contact at County SuppliesFor specialist or impartial advice and support please contact:

Tracey Mort – Principal Buyer• Tel: 01962 826926• tracey.mort@hants.gov.uk

Russell Cook – Buyer• Tel: 01962 826929• russell.cook@hants.gov.uk

Web: www3.hants.gov.uk/countysupplies/copiers

ForimpartialadviceandsupportcontactTraceyMortatCountySupplies:01962826926|tracey.mort@hants.gov.uk|3

This framework is OJEU compliant and designed specifically for the public sector, schools, academies, colleges/universities and voluntary or charitable organisations.

It provides an extensive range of Multi-functional Devices (MFDs), printers and print room machines alongside a fully managed print solution available to rent (operating lease) or outright purchase at competitive prices.

Lot 1 – Lease and Purchase of New Multi-functional Devices and Document SolutionsAll will include cost per copy maintenance:

• Multi-functional devices • A4/A3 networked and standalone photocopiers• Desktop printers• Wide Format Printers• Software packages including follow me print

Lot 2 – Lease and Purchase of Remanufactured Multi-functional Devices and Document SolutionsThese devices are remanufactured in the UK. The equipment is expected to perform to the same standard as new equipment. Cost per copy maintenance will be included.

Lot 3 – Digital DuplicatorsThis covers the provision of high speed wet ink based digital duplicators (copy printers), maintenance and related consumables.

Lot 4 – Print RoomThis lot covers the provision of high volume print room equipment, including sundry equipment not limited to off line booklet makers, guillotines and other associated equipment. Cost per copy maintenance will be included.

Lot 5 – Managed Print Service (MPS)This covers the provision of a managed print service that controls the customer’s printing devices, so therefore consolidating charges and driving savings through better efficiencies and document workflow. The onus will be on the customer to carry out a further competition to all of the suppliers awarded under this Lot. A user guide is available with further information which can be requested from Tracey Mort at County Supplies.

4 | MFDs(copiers)andDocumentSolutions

Supplier Lot 1MFDs

Lot 2Remanufactured Devices

Lot 3Digital Duplicators

Lot 4Print Room Equipment

Lot 5Managed Print

Annodata Ltd (Kyocera)Konica Minolta Business Solutions (UK) LtdRicoh UK Ltd

Sharp Business Systems UK PLC

Awarded SuppliersThe following table sets out the suppliers in each lot appointed to the Framework:

Things to consider when choosing your MFDBefore making your decision on which MFD to choose there are a few things to consider:

• Do you require both mono and colour printing?• What is your current approximate monthly volume?• What space do you have available? Is the space adequate for external finishers?• Do you need to control your printing to help save money? • Do you require the device to be networked? If so do you have a network point close to where you would

want your device to be situated?• Would you require document scanning?

ForimpartialadviceandsupportcontactTraceyMortatCountySupplies:01962826926|tracey.mort@hants.gov.uk|5

Supplier Contacts

Annodata (Kyocera machines only)

AccountManagers: John Greenough (covers postal code areas PO/RG)• Tel:07730518467• Email:john.greenough@annodata.co.uk

Ricky Gill (covers postal code areas SO/SP/GU/BH)• Tel:07730518465• Email:ricky.gill@annodata.co.uk

ServiceandToner:08712219460

Konica Minolta

AccountManager:

Christopher Davidge• Tel:07768617378• Email:

christopher.davidge@konicaminolta.co.uk

ServiceandToner:08715747200

Ricoh

AccountManagers:

Christophe Allibone (covers postal code areas PO/SP/GU/RG)• Tel:07866733107• Email:christophe.allibone@ricoh.co.uk

Mark Diaper (covers postal code area SO/BH)• Tel:07990531235• Email:mark.diaper@ricoh.co.uk

ServiceandToner:03301230311

Sharp

AccountManagers:

Jonathan Foster (covers postal code areas PO/SO18-19/SO30-32/GU27-34)• Tel:07808479059• Email:jonathan.foster@sharp.eu

Dee Palmer (covers postal code areas SO/RG/GU/BH/SP)• Tel:07808479194• Email:dee.palmer@sharp.eu

ServiceandToner:0800243183

6 | MFDs(copiers)andDocumentSolutions

OJEU compliantThis framework has been let under strict EU procurement guidelines that apply to all local government departments and educational establishments so removes the need for the customer to conduct a full tender exercise.

Pricing• On a like-for-like contract term, this framework

offers very competitive pricing.• During the contract period there will be no price

increases in either the hardware or the cost per copy.

• No minimum billing. We do not set any minimum copy/print amount. You are charged only for the copies you use. If you use one copy/print, you only pay for one copy/print.

• No complicated lease agreements. We only ask you to sign a simple contract order form detailing your requirement.

• A3 copies charged at the same rate as A4.• There are no delivery, collection or administration

charges.

Consumables• All toner and staples are included in the cost per

copy.• No hidden consumable costs.

Contract Period The rental period (operating lease) is flexible with options of 3, 4 or 5 years.

Insurance Machines rented under this framework are insured by the supplier against loss or damage (excluding deliberate or negligent acts).

Account ManagementCounty Supplies offers free impartial advice and support throughout the life of your MFD contract.

Benefits of using the MFD Framework

ForimpartialadviceandsupportcontactTraceyMortatCountySupplies:01962826926|tracey.mort@hants.gov.uk|7

Under this framework agreement you will benefit from SLAs with our suppliers. To download a copy please visit our web page at:www3.hants.gov.uk/countysupplies/copiersand click on ‘Document Solutions Forms’.

We hold quarterly service review meetings with all suppliers to ensure that the service response and the SLAs are being adhered to.

Just a few of the main elements of the SLA include:

Service The service response time is the time from the customer first placing a service request, to the arrival on-site of the engineer. It is an average of 4 hours and a maximum of 6 hours. For high volume machines (over 80 ppm) it is an average of 2 hours and a maximum of 4 hours.

The uptime of the machine must be maintained at 97-98%.

Service Support This includes:

• Installation• Product training• Networking• Remote support• Preventative/breakdown maintenance• Spare parts• Consumables (including toner and staples).

InsuranceAll rented equipment is insured by the supplier against all risks including fire, theft and accidental damage (excluding deliberate and/or negligent acts).

Outright purchased equipment must be insured by the end user.

Upgrade/Downgrading of MachinesIf your requirements change you have the option to change the machine to a different model. The change must consist of a 40% increase or decrease in page output volume and this would be measured over the previous two quarters usage.*

*This excludes the migration over to colour machines.

ExtensionsOnce the primary lease period of the rented equipment has expired, the supplier may offer a reduced rental, however the cost per copy costs will remain fixed. The extension will not exceed 5 years past the machine’s original installation date.

Delivery/CollectionsAll equipment will be delivered and collected free of charge whether the equipment is rented or outright purchased.

Service Level Agreement

8 | MFDs(copiers)andDocumentSolutions

KONICAMINOLTABUSINESSSOLUTIONS

ForimpartialadviceandsupportcontactTraceyMortatCountySupplies:01962826926|tracey.mort@hants.gov.uk|9

KONICAMINOLTABUSINESSSOLUTIONS

10 | MFDs(copiers)andDocumentSolutions

SHARPBUSINESSSYSTEMS

ForimpartialadviceandsupportcontactTraceyMortatCountySupplies:01962826926|tracey.mort@hants.gov.uk|11

SHARPBUSINESSSYSTEMS

12 | MFDs(copiers)andDocumentSolutions

RICOHUK

ForimpartialadviceandsupportcontactTraceyMortatCountySupplies:01962826926|tracey.mort@hants.gov.uk|13

ANNODATA(KYOCERA)

14 | MFDs(copiers)andDocumentSolutions

We guarantee that the price of Ballet Universal Copier Paper will remain fixed at £8.48 per box until 31/3/18

BalletUniversalcopierpaperforgoodquality,everydayprintingandphotocopying.A4,white,80gsm.Boxof5reams.819050 Box £8.48

OrderfromCountySupplies.PriceisshownexclusiveofVAT.ForafreesampleofBalletUniversalCopierPaperpleasecontactFionaNewatCountySupplies:fiona.new@hants.gov.uk

until 31/3/18

Pricesshownarevalidfrom1April2017until31March2018andareexclusiveofVAT.

Ballet UniversalOur Best Value copier paper

only

per box(£1.70perream)

£8.48

819050

Superior whiteness

Colorlok® Technology foroptimum colourprinting results

Manufacturedusing 100% virgin fibre pulp from sustainable forest plantations

Brandmayvary

ForimpartialadviceandsupportcontactTraceyMortatCountySupplies:01962826926|tracey.mort@hants.gov.uk|15

Brandmayvary

819152

only

per box(£1.90perream)

£9.52

Xerox PerformerFor high volume printing and copying

Catalogue number

Description Weight (gsm) Per delivery of 1 box (5 reams)

Per delivery of 40 + boxes

Effective cost per ream

819152 Standard Copier Paper

80 £9.52£9.04

£1.90£1.81

Xerox Performer bulk discount – 5% off on orders of 40 or more boxes

Xerox Performer Copier Paper 80gsm• Asuperblyreliablepaperforgeneralandhigh

volumeofficeprintingandcopying.• Greatenvironmentalcredentials.• Capableofdemandingapplicationssuchas

high-speedduplexcopyingandprinting.• Guaranteedforusewithmonolaserandinkjet

printers,photocopiersandplainpaperfaxmachines.

819152 Box £9.52

OrderfromCountySupplies.PriceisshownexclusiveofVAT.ForafreesampleofXeroxPerformerCopierPaperpleasecontactFionaNewatCountySupplies:fiona.new@hants.gov.uk

Pricesshownarevalidfrom1April2017until31March2018andareexclusiveofVAT.Wereservetherighttoadjustpricesupordownintheeventofextraordinaryorunforeseencircumstances.

Who to contact at County SuppliesFor specialist or impartial advice and support please contact:

Tracey Mort – Principal BuyerTel: 01962 826926

tracey.mort@hants.gov.uk

Russell Cook – BuyerTel: 01962 826929

russell.cook@hants.gov.uk

Web: www3.hants.gov.uk/countysupplies/copiers