mi-access fall 2011 webcast

MI-Access Fall 2011 Webcast

September 15, 2011September 15, 2011

Welcomeand Introductions

Jim Griffiths Manager, Assessment Administration

and Reporting

Office of Standards & Assessment

New Name for OEAANew Name for OEAA

Bureau of Assessment & Accountability

Office of Standards & Assessment -

Office of Psychometrics, Accountability,

Research & Evaluation - OPARE

Office of Assessment

Business Operations -

Our Presenters are…Our Presenters are…

Jim Griffiths – BAAManager, Assessment Administration and Reporting

Linda Howley – BAAAssessment Consultant for Students with Disabilities

Jim Griffiths – BAAManager, Assessment Administration and Reporting

Linda Howley – BAAAssessment Consultant for Students with Disabilities

Our Presenters are…Our Presenters are…

Tina Foote– BAAAnalyst, Secure Site

Dan Evans – BAAAnalyst, Administration and Reporting

Alison Place – Questar Assessment, Inc.MI-Access Project Manager

Tina Foote– BAAAnalyst, Secure Site

Dan Evans – BAAAnalyst, Administration and Reporting

Alison Place – Questar Assessment, Inc.MI-Access Project Manager

Submitting QuestionsSubmitting Questions

Email: answers@resa.netView any time at:

www.MIstreamnet.com

Webcast AgendaWebcast Agenda

●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes

●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes

MI-Access Top 10 ListMI-Access Top 10 List

10. Fill in answer bubbles completely with a #2 pencil

11. FI students do not fill in their own bubbles

12. Tested Roster is IMPORTANT13. Verify information in the Educational

Entity Master (EEM)14. Security Compliance Form stays in

district

5. MSDS entries are very important6. Inventory Materials when

received7. Apply Pre-ID Labels to Answer

Documents8. Know Your Accommodations9. READ the MANUAL!

5. MSDS entries are very important6. Inventory Materials when

MI-Access Assessment Basics

Fall Assessment WindowFall Assessment Window

MI-Access Grades 3-8

October 10 - November 18, 2011

MI-Access Grades 3-8

October 10 - November 18, 2011

What’s Being Assessed?What’s Being Assessed?

Populations assessed:● Participation● Supported Independence ● Functional Independence

What’s Being Assessed?What’s Being Assessed?Content areas assessed for each population:

● English Language Arts (Grades 3-8)− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)

● Mathematics (Grades 3-8)● Science (Grades 5 and 8)

●NOTE: There are no alternate assessments in Social Studies – IEP Teams determine the SS assessment for students in grades 6 and 9

Content areas assessed for each population:● English Language Arts (Grades 3-8)

− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)

● Mathematics (Grades 3-8)● Science (Grades 5 and 8)

●NOTE: There are no alternate assessments in Social Studies – IEP Teams determine the SS assessment for students in grades 6 and 9

Key DatesKey Dates

Arrival of Materials: Week of Oct. 3

Additional Orders: October 3-November 11

Return Materials: NO LATER THAN DEC.2

Arrival of Materials: Week of Oct. 3

Additional Orders: October 3-November 11

Return Materials: NO LATER THAN DEC.2

www.MIstreamnet.com

Participation and Supported Independence (P/SI)

Linda Howley Assessment Consultant

for Students with DisabilitiesOffice of Standards & Assessments

Participation and Supported IndependenceParticipation and Supported Independence

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

ParticipationParticipation

Students who have, or function as if they have, severe or profound cognitive impairment

Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

Supported IndependenceSupported Independence

Students who have, or function as if they have, moderate cognitive impairment

Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

Working toward mastering daily living and employment routines and an acceptable level of independent living

Content Areas AssessedContent Areas Assessed

• MI-Access EGLCEs/EB (Grades 3-8)

• English Language Arts, Mathematics, Science

• MI-Access EGLCEs/EB (Grades 3-8)

• English Language Arts, Mathematics, Science

P/SI Assessment BookletsP/SI Assessment BookletsCombined booklets* for ELA, mathematics

and science

• Participation is right side-up

• Supported Independence is upside down

• Color coordinated

*For fall only. Spring 2012 will have separate booklets

Combined booklets* for ELA, mathematics and science

• Participation is right side-up

• Supported Independence is upside down

• Color coordinated

*For fall only. Spring 2012 will have separate booklets

ELA and Mathematics = Blue

Science = PinkScience = Pink

ELA and Mathematics = GreenGreen

Science = RedScience = Red

Item DevelopmentItem Development

All items• aligned to

EGLCE/EB• coded to adult life contexts

All items• aligned to

EGLCE/EB• coded to adult life contexts

Item DevelopmentItem Development

Core items count toward the student’s score

Embedded items are for field testing ONLY

Core items count toward the student’s score

Embedded items are for field testing ONLY

Item Types and FormatsItem Types and Formats

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

Item Types and FormatsItem Types and Formats

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

Selected-responseSelected-response

ELA, mathematics, and science have

selected-response items

ALL selected-response items

administered the same way

ELA, mathematics, and science have

selected-response items

ALL selected-response items

administered the same way

Selected-response picture cards will be provided by the MI-Access contractorSelected-response picture cards will be provided by the MI-Access contractor

ONE set of picture cards will be shipped to each TEACHER based on:

•content area (P/SI ELA and Mathematics OR P/SI Science)

•grades being assessed

ONE set of picture cards will be shipped to each TEACHER based on:

•content area (P/SI ELA and Mathematics OR P/SI Science)

•grades being assessed

Picture CardsPicture Cards

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet.

Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet.

2. Selected-response items have to be presented twice – each time in a different order.

Sample SI Item Sample SI Item

Which of these shows a pulley being used?Which of these shows a pulley being used?

A hammer and nailA hammer and nail

B raising a flagB raising a flag

C wheelchair on rampC wheelchair on ramp

The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

Sample Participation ItemSample Participation Item

Which one can go faster?Which one can go faster?

The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

Activity-based ObservationActivity-based Observation

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

Activity-based ObservationActivity-based Observation

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

Sample Participation ItemSample Participation Item

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

Participation Scoring RubricParticipation Scoring Rubric

Score Point Definition

3Responds correctly with no assessment administrator assistance

2Responds correctly after assessment administrator provides verbal/physical cues

1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-

step directions

SI Scoring RubricSI Scoring Rubric

Score Point Definition

2 Responds correctly with no assessment administrator assistance

1Responds correctly after assessment administrator provides verbal/physical cues

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-step

directions

Online LearningOnline Learning

MI-Access Participation and

Supported Independence Scoring

Rubrics Online Learning Program

www.michigan.gov/mi-access

MI-Access Participation and

Supported Independence Scoring

Rubrics Online Learning Program

www.michigan.gov/mi-access

www.MIstreamnet.com

Functional Independence

Dan Evans Assessment Analyst

for Students with DisabilitiesOffice of Standards & Assessment

Functional IndependenceFunctional Independence

Student Population

Content Areas

Assessment Booklets

Item Format

Scoring Rubric

Administering Assessment

Student Population

Content Areas

Assessment Booklets

Item Format

Scoring Rubric

Administering Assessment

For those students who have, or function as if they have mild cognitive impairment

• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

Functional Independence Content AreasFunctional Independence Content Areas

Accessing Print

Expressing Ideas

Mathematics

Science

Accessing Print

Expressing Ideas

Mathematics

Science

Grades 3, 5, 6, 8

Word Recognition

Grades 3, 5, 6, 8

Word Recognition

Text Comprehension Text Comprehension

FI Accessing Print - PurpleFI Accessing Print - Purple

FI Accessing Print and Expressing Ideas - PurpleFI Accessing Print and Expressing Ideas - Purple

Grades 4 and 7

Data and ProbabilityGeometryMeasurementNumbers and Operations

Data and ProbabilityGeometryMeasurementNumbers and OperationsAlgebraAlgebra

FI Math Assessments - GoldFI Math Assessments - Gold

Sample FI Math item

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

FI Science Assessments - OrangeFI Science Assessments - Orange

Sample FI Science item Sample FI Science item

Resemble paper/pencil test

Use multiple-choice item format ONLY, except for ELA Expressing Ideas

Resemble paper/pencil test

Use multiple-choice item format ONLY, except for ELA Expressing Ideas

Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

Administering FI AssessmentAdministering FI Assessment

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

If a student accesses print through a reader, it is considered a standard accommodation

Decide on a student-by-student basis if assessments will be administered individually or in a group

There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

Be familiar with each student’s IEP to make sure necessary assessment accommodations are available

Optional MaterialsOptional Materials

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

Students are to mark responses in the test booklet (not the answer document).

The assessment administrator needs to fill in the students answer document when the test is complete.

• Make sure the bubble is completely filled in with a #2 pencil.

The assessment administrator needs to fill in the students answer document when the test is complete.

• Make sure the bubble is completely filled in with a #2 pencil.

Do Not Read Aloud Items

Do Not Read Aloud ItemsDo Not Read Aloud Items

• “Do NOT Read Aloud” table included in front of EVERY assessment booklet

• Use table to mark booklets

• “Do NOT Read Aloud” table included in front of EVERY assessment booklet

• Use table to mark booklets

• ELA Word Recognition

answer choices

• Pictures/graphics not accompanied by words or labels

• ELA Word Recognition

answer choices

• Pictures/graphics not accompanied by words or labels

Mathematics items include:● Money items – where coins or bill

can’t be named

● Base 10 block items – can’t read keys and answer choices

Mathematics items include:● Money items – where coins or bill

can’t be named

● Base 10 block items – can’t read keys and answer choices

Sample “Do Not Read Aloud” TableSample “Do Not Read Aloud” Table

Do Not Read Aloud ItemDo Not Read Aloud Item

Science • Some picture answer choices

can’t be named because it would give answer away

Science • Some picture answer choices

can’t be named because it would give answer away

Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item

Do Not Read Aloud ItemDo Not Read Aloud Item

Review Appendix B in manual describing types of items that shouldn’t be read aloud

www.MIstreamnet.com

Assessment Accommodations

Linda Howley Assessment Consultant

for Students with DisabilitiesOffice of Standards & Assessments

ALL MI-Access assessments

designed using universal design

principles to be as accessible as

possible to ALL students with

disabilities.

ALL MI-Access assessments

designed using universal design

principles to be as accessible as

possible to ALL students with

disabilities.

Read Sections:Read Sections:

• “MI-Access Assessment Accommodations” in the manual

• “Assessment Accommodation Summary Table” on the

MI-Access web site

• “MI-Access Assessment Accommodations” in the manual

• “Assessment Accommodation Summary Table” on the

MI-Access web site

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD)

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD)

Accommodated VersionsAccommodated Versions

ResourcesResources

MI-Access information and materials−www.michigan.gov/mi-access

Administration manual

Guide to Reports

Extended Grade Level Content Expectations/Benchmarks

Artwork

Assessment Selection Guidelines

MI-Access information and materials−www.michigan.gov/mi-access

Administration manual

Guide to Reports

Extended Grade Level Content Expectations/Benchmarks

Artwork

Assessment Selection Guidelines

www.MIstreamnet.com

BAASecure Site

Tina FooteSecure Site Analyst

Office of Psychometrics, Accountability, Research and Evaluation

BAA Secure Site AddressBAA Secure Site Address

www.michigan.gov/baa-securewww.michigan.gov/baa-secure

BAA Secure SiteAnnouncement page

• Contains important messages in relation to the BAA Secure Site

• Contains important deadlines and dates regarding the BAA Secure Site

• Contains information for all assessments

• Contains important messages in relation to the BAA Secure Site

• Contains important deadlines and dates regarding the BAA Secure Site

• Contains information for all assessments

BAA Secure SiteAdditional Material Orders

• Always check with district coordinator• Only district level user can place an

additional order

• Click on Add’l Material Orders from the left

• Always check with district coordinator• Only district level user can place an

additional order

• Click on Add’l Material Orders from the left

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• Braille orders, call 877-560-8378 and press option 4.

• Kits include one answer document• First time orders do not need to order

ancillary materials, i.e. Return of Materials Packet, Teacher Return Envelopes, etc.

• All orders shipped to the district coordinator

• Braille orders, call 877-560-8378 and press option 4.

• Kits include one answer document• First time orders do not need to order

ancillary materials, i.e. Return of Materials Packet, Teacher Return Envelopes, etc.

• All orders shipped to the district coordinator

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BAA Secure SiteOrder Summary/Tracking

• Click on Order Summary/Tracking from the left.

• Available to track your order and shipment:• Order Detail for each order • Current status of ordered• Date shipped• Tracking number with link to track the

package(s) through the shipping vendor i.e. UPS

• Click on Order Summary/Tracking from the left.

• Available to track your order and shipment:• Order Detail for each order • Current status of ordered• Date shipped• Tracking number with link to track the

package(s) through the shipping vendor i.e. UPS

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BAA Secure SiteOrder Summary/Tracking

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BAA Secure SiteBarcode LabelsBAA Secure SiteBarcode Labels

• All answer documents must have a barcode label!Must be the correct student labelHome school students

• Students must be identified for testing

• Click on Barcode Label from the menu at the left

• All answer documents must have a barcode label!Must be the correct student labelHome school students

• Students must be identified for testing

• Click on Barcode Label from the menu at the left

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• All answer documents must have a barcode label!

• Print with a laser printer, not inkjet• Specific to student, school and test

cycle• Cannot use previous years

• All answer documents must have a barcode label!

• Print with a laser printer, not inkjet• Specific to student, school and test

cycle• Cannot use previous years

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• Cannot use from other assessments, i.e. MEAP-Access or MEAP

• Reprint damaged labels• Ensure barcode label matches

student’s name at top

• Cannot use from other assessments, i.e. MEAP-Access or MEAP

• Reprint damaged labels• Ensure barcode label matches

student’s name at top

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BAA Secure SiteStudent Demographics

• Demographics such as, ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA.

• Demographics will come from the fall general collection in MSDS and any following Student Record Maintenance (SRM) files.

• Demographics such as, ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA.

• Demographics will come from the fall general collection in MSDS and any following Student Record Maintenance (SRM) files.

• BAA will use demographics with an “as of date” of October 28 or prior but must be submitted in MSDS by December 5.

• Expected to Test will be available November 28.

• Enrollment report that includes demographics.

• BAA will use demographics with an “as of date” of October 28 or prior but must be submitted in MSDS by December 5.

• Expected to Test will be available November 28.

• Enrollment report that includes demographics.

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• This will be before Tested Roster for MI-Access.

• Important to work with the district MSDS person to ensure demographics are accurate by December 5.

• This will be before Tested Roster for MI-Access.

• Important to work with the district MSDS person to ensure demographics are accurate by December 5.

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• Don’t forget special education must be identified in MSDS or scores will be invalidated.

• Demographics cannot be updated or changed on the BAA Secure Site.

• Don’t forget the special education flag!• UIC’s must be resolved.

• Don’t forget special education must be identified in MSDS or scores will be invalidated.

• Demographics cannot be updated or changed on the BAA Secure Site.

• Don’t forget the special education flag!• UIC’s must be resolved.

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BAA Secure SiteTested Roster

• Very important!!• Very important!!• Very important!!• Approximately 3 weeks after return

material deadline.• Last chance to identify problems and

report them

• Very important!!• Very important!!• Very important!!• Approximately 3 weeks after return

material deadline.• Last chance to identify problems and

report them

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• Verify all answer documents received• Verify no duplicate records• Verify students are listed in building

where they tested• Verify student demographics

How do you change them?

• Verify all answer documents received• Verify no duplicate records• Verify students are listed in building

where they tested• Verify student demographics

How do you change them?

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• Out-of-Level• Prohibitive Behavior• Non-Standard Accommodation• Reports and AYP file created from

this data

• Out-of-Level• Prohibitive Behavior• Non-Standard Accommodation• Reports and AYP file created from

this data

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BAA Secure SiteNot Tested

• Start preparing now!• After reporting• Select reason student did not test• Needed for federal reporting and

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BAA Secure SiteReport Printing Options

• Selected at a district level• Two options:

All reportsGreen – individual student report,

student record labels and parent reports

• Defaults to Green option

• Selected at a district level• Two options:

All reportsGreen – individual student report,

student record labels and parent reports

• Defaults to Green option

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BAA Secure SiteReport Printing Options

BAA Secure SiteSummary

• District level users orders additional materials if needed Shipped to the district coordinator

• All answer documents MUST have a barcode label!! If not fees will be assessedReports will not be available until

fees are paid

• District level users orders additional materials if needed Shipped to the district coordinator

• All answer documents MUST have a barcode label!! If not fees will be assessedReports will not be available until

fees are paid

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• Work with the district MSDS person to ensure demographics are accurate in MSDS by the deadline. If not identified as special

education – no score.As of date October 28, 2011

submitted by December 5.

• Work with the district MSDS person to ensure demographics are accurate in MSDS by the deadline. If not identified as special

education – no score.As of date October 28, 2011

submitted by December 5.

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• Tested Roster Must review

• Not Tested Start preparing now

• Report Printing Options

• Tested Roster Must review

• Not Tested Start preparing now

• Report Printing Options

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BAA Secure SiteBAA Secure Site

• BAA Secure Site User ManualLocated on log in page Located at bottom of Announcement

page after logging in• Contact us at baa@michigan.gov• Contact us at 877-560-8378 and press

option 4 for MI-Access

• BAA Secure Site User ManualLocated on log in page Located at bottom of Announcement

page after logging in• Contact us at baa@michigan.gov• Contact us at 877-560-8378 and press

option 4 for MI-Access

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Additional Materials Orders (AMO)

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Additional Materials OrdersAdditional Materials Orders

• BAA Secure Site will be open for Additional Materials Orders and late first-time new orders from October 3 through November 11.*

*Due to the large volume of orders submitted during first few days the BAA Secure Site is opened, orders may take up to one week to process and ship.

• BAA Secure Site will be open for Additional Materials Orders and late first-time new orders from October 3 through November 11.*

*Due to the large volume of orders submitted during first few days the BAA Secure Site is opened, orders may take up to one week to process and ship.

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Additional Material OrderAdditional Material Order

Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment.

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You may order:●Manuals●Assessment Booklets●Accommodated versions*

*When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).

You may order:●Manuals●Assessment Booklets●Accommodated versions*

*When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).

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Ancillary materials are to only be ordered if you need additional materials.*

*All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.

Ancillary materials are to only be ordered if you need additional materials.*

*All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.

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Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials.

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Ancillary materials include:Ancillary materials include:

• School Header sheets• Class/Group ID sheets• Return of Materials Packets• UPS/Return Shipment labels• School Return Envelopes• Rulers

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Counts for standard-print booklets DO NOT have to be entered in addition to counts for accommodated versions.

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Additional Materials Orders/Late First-time CountsAdditional Materials Orders/Late First-time Counts

If you have not entered counts previously, you may enter first-time counts at the AMO screen. However, DO NOT enter counts for ancillary materials. These will be shipped to you automatically.

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Additional Materials Orders/First-time CountsAdditional Materials Orders/First-time Counts

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Additional Materials Orders/First-time CountsAdditional Materials Orders/First-time Counts

Counts for Student Answer Documents do not need to be entered for AMOs or first-time orders whenever an assessment booklet has been ordered. These will be automatically shipped.

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Tracking Shipments From the Contractor

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Track initial and additional orders from the contractor to your door.

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Tested RosterTested Roster

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Tested Roster allows you the LAST opportunity to:Tested Roster allows you the LAST opportunity to:

1. Verify that all answer documents were received and accounted for by the contractor.

2. Request BAA to research any missing students and or missing assessments.

1. Verify that all answer documents were received and accounted for by the contractor.

2. Request BAA to research any missing students and or missing assessments.

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Tested RosterTested Roster

Ensure that the following has been validated during Tested Roster:

• Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked.

Ensure that the following has been validated during Tested Roster:

• Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked.

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www.MIstreamnet.com

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Receiving Your Assessment Materials From Questar Assessment, Inc.

Alison Place Senior Program Manager

Questar Assessment, Inc.

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WHAT’S NEW FOR FALL 2011 WHAT’S NEW FOR FALL 2011

District Return Sheet●Required form. Purpose is to verify that

materials from all participating schools in your district have been returned and are accounted for.

●Needs to be signed by District MI-Access Coordinator.

District Return Sheet●Required form. Purpose is to verify that

materials from all participating schools in your district have been returned and are accounted for.

●Needs to be signed by District MI-Access Coordinator.

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WHAT’S NEW FOR FALL 2011 (cont’d)WHAT’S NEW FOR FALL 2011 (cont’d)

●A District Return Continuation Sheet has been provided if your district has more than 19 schools participating.

●Detailed directions, along with a graphic representation of the sheet, are provided on page 38 of the 2011/2012 Test Administrator Manual and MUST be followed.

●A District Return Continuation Sheet has been provided if your district has more than 19 schools participating.

●Detailed directions, along with a graphic representation of the sheet, are provided on page 38 of the 2011/2012 Test Administrator Manual and MUST be followed.

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Arrival of MaterialsArrival of Materials

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts week of October 3, 2011 (one week before testing).

• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at 877-560-8738, Option 4.

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts week of October 3, 2011 (one week before testing).

• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at 877-560-8738, Option 4.

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Shipment PackagingShipment Packaging

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.

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Shipment ContentsShipment Contents

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print test booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print test booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

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Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by September 15, 2011.

Districts must continue to pre-ID their students after this date and print student barcode labels locally.

Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by September 15, 2011.

Districts must continue to pre-ID their students after this date and print student barcode labels locally.

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District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• OSA Security Compliance Form

150150

District boxes will contain:• Materials Return Kit that includes:

UPS RS labels, MI-Access Materials Return Label, packing checklist, and divider sheets.

District boxes will contain:• Materials Return Kit that includes:

UPS RS labels, MI-Access Materials Return Label, packing checklist, and divider sheets.

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Cover LetterCover Letter

Explains materials enclosedin each shipment

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District and School Packing SlipsDistrict and School Packing Slips

Use to inventory materialsUse to inventory materials

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School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers

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School boxes will contain:

• Preprinted pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheets• School Return Envelopes • OSA Security Compliance Forms

*For students pre-identified in the BAA Secure Site by September 15, 2011.

School boxes will contain:

• Preprinted pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheets• School Return Envelopes • OSA Security Compliance Forms

*For students pre-identified in the BAA Secure Site by September 15, 2011.

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IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

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• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

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OSA Security Compliance FormsOSA Security Compliance Forms

OSA Security Compliance Forms are to be:• Completed by all coordinators, all

assessment administrators, and all others who will assist in the classroom with administering the assessments.

• Kept on file for one year by the MI-Access District Coordinator.

OSA Security Compliance Forms are to be:• Completed by all coordinators, all

assessment administrators, and all others who will assist in the classroom with administering the assessments.

• Kept on file for one year by the MI-Access District Coordinator.

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Returning MaterialsAfter Testing

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No Missing Pre-ID Barcode Labels, Please!No Missing Pre-ID Barcode Labels, Please!

All student answer documents returned for scanning and scoring must have pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.

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Don’t Be Late!Don’t Be Late!

• Please be sure to ship return materials by December 2, 2011 to ensure your students’ answer documents are processed and scored.

• Districts will be assessed financial and other penalties for late materials.

• Please be sure to ship return materials by December 2, 2011 to ensure your students’ answer documents are processed and scored.

• Districts will be assessed financial and other penalties for late materials.

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Return of Materials to QuestarReturn of Materials to Questar

• Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet.

• School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.

• Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet.

• School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.

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• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

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● In addition to the UPS RS labels, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the Materials Return Kit along with accompanying instructions.

return labels

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Avoidable Processing ErrorsAvoidable Processing Errors

• School Return Envelope returned without School Header Sheet.

• Total number of answer documents not bubbled on School Header Sheet.

• Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.

• School Return Envelope returned without School Header Sheet.

• Total number of answer documents not bubbled on School Header Sheet.

• Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.

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Avoidable Processing Errors (cont’d)Avoidable Processing Errors (cont’d)

• Answer documents found outside the School Return Envelope (for example, at the bottom of the box).

• Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).

• Answer documents found outside the School Return Envelope (for example, at the bottom of the box).

• Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).

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www.MIstreamnet.com

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Fees2011-2012

Dan Evans Assessment Analyst

for Students with DisabilitiesOffice of Standards & Assessment

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Fees for 2011-2012Fees for 2011-2012

• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

• If a label cannot be affixed by the contractor, the document will not be scored.

• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

• If a label cannot be affixed by the contractor, the document will not be scored.

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Fee ScheduleFee Schedule

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The Most CommonAdministration Errors

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Most Common Administration ErrorsMost Common Administration Errors

• Students NOT flagged as Special Education in MSDS

• Answer documents returned without barcode labels

• Answer documents returned with incorrect barcode labels (name on answer document does not match label)

• Students NOT flagged as Special Education in MSDS

• Answer documents returned without barcode labels

• Answer documents returned with incorrect barcode labels (name on answer document does not match label)

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• Students taking multiple assessment types

• Answer document: Does not have form number bubbled in

and/or written in Completed by students rather than by

assessment administrators

• Students taking multiple assessment types

• Answer document: Does not have form number bubbled in

and/or written in Completed by students rather than by

assessment administrators

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• Students taking out-of-level assessments (test form grade does not match pre-ID grade)

• Test booklets returned with no Answer Documents and vice versa

• Students taking out-of-level assessments (test form grade does not match pre-ID grade)

• Test booklets returned with no Answer Documents and vice versa

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• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly

• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly

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• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)

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• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• Counts for AMO/first-time orders not entered by appropriate district level personnel

• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• Counts for AMO/first-time orders not entered by appropriate district level personnel

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• Counts for AMO/first-time orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts

• Counts for AMO/first-time orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts

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IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS

• BAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

• BAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

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• Ensure your district’s IT professional confirms you can receive these emails and attachments.

IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS

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QuestionsQuestions

Jim Griffiths Manager, Assessment Administration

and Reporting

Office of Standards & Assessment

181181

district

182182

5. MSDS entries very important6. Inventory Materials when

Contact InformationContact Information

• Call 1-877-560-8378

•Select Option 4

• baa@michigan.gov

• Call 1-877-560-8378

•Select Option 4

• baa@michigan.gov

Thank You!Thank You!

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

hoseb@resa.net

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

hoseb@resa.net

mi-access fall 2011 webcast

assessment administration

miaccess fall

agendathe miaccess

miaccess project manager

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ideas grades

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print grades

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