new developments…new products…new year!!!

NEW DEVELOPMENTS…NEW PRODUCTS…NEW YEAR!!!Office of Special Education Programs

August 13, 2013

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AGENDA: PART 1504 WRITER

User Names and Passwords Benefits of Section 504 Writer Customized Support for Schools Additional Support and

Information Chancery: Populating Section 504

Writer Demonstration

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AGENDA: PART 2FIE WRITER UPDATES

Reason for ReferralSociologicalConclusionsAchievement Tables

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PART 1INTRODUCTION TO SECTION 504 WRITER

HOUSTON ISDOFFICE OF SPECIAL EDUCATION PROGRAMS

USERNAMES AND PASSWORDS

As an evaluation specialist, LSSP and SLP your current user name and logon will be used to access Section 504 Writer.

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USERNAMES AND PASSWORDS

Enter Information on Campus 504 ChairpersonGo to Share Point and enter

information by clicking on Section 504 Training Tracker

The link is found on the toolbar under Sites. Scroll down to SharePoint. The Training Tracker is located at the bottom of the blue launch bar 6

BENEFITS OF SECTION 504 WRITER

Section 504 chairperson will not have to search for a 504 folder. Most records will be electronically archived in the EasyIEP system (with the exception of the 504 Evaluation Report). A physical folder will be kept on the campus.

Section 504 chairperson will not have to update Chancery.

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BENEFITS OF SECTION 504 WRITER

A receiving campus will not have to wait for Section 504 folders to identify Section 504 students

The system is accessible from home

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CUSTOMIZED CAMPUS SUPPORT AND TRAINING

The evaluation specialist is the campus contact person for Section 504 Writer questions.

Evaluation specialists will provide training to the campus 504 chairperson(s), and record the training session on SharePoint – 504 Training Tracker.

Demonstrate 504 Training Tracker on SharePoint

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ADDITIONAL SUPPORT AND INFORMATION

o Open labs are currently scheduled in September and October to provide a review and hands-on support.

Additional information can be found www.hisdsped.wordpress.com

For district level support: Contact Dr. Rebecca Martinez, Manager for Student Evaluation – rmarti37@houstonisd.org

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CHANCERY Student data from Chancery populates

EasyIEP Log into Chancery. Click on the Special Services tab and then open

the “Referal” tab. Indicate the referral date and referral type. This

information serves as “triggers” to pass data to EasyIEP every night.

Example: If a student is referred on Monday, the data will appear on Tuesday.

Referral data should be entered by the IAT chairperson.

The IAT determines the path of referral either Special Education or Section 504. This information is entered into Chancery.

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STEPS TO POPULATE SECTION 504 WRITER Log into Chancery Enter the student’s ID number Click on Special Services Click on Referrals Click on “Actions” at the top of the screen. Click “Add Referral Information” Use the drop down menu to select the “Referral Type” –

Section 504 or Special Ed.   Enter the “Mtg Date” Indicate the :Comm Chairperson” Use the drop down menu to select the “Disposition” –

Refer for Assessment Indicate the “Parent Notified Date 1” Indicate “Parent Consent Date” Click “Apply” Click “OK”

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1. Log into Chancery2. Enter the student’s ID number3. Click on Special Services

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4. Click on “Referrals”

5. Click on “Actions” at the top of the screen

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6. Click on “Add Referral Information”

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10. Use the drop down menu to select the “Disposition” – Refer for Assessment 11. Indicate the “Parent Notified Date 1” 12. Indicate “Parent Consent Date”13.Click “Apply” and then click “OK”

7. Use the drop down menu to select the “Referral Type” – Section 504 or Special Ed. 8. Enter the “Mtg Date” 9. Indicate the: Comm Chairperson

DEMONSTRATION OF 504 WRITER

This training is designed to be a demonstration.

Please hold your questions until the end of the presentation.

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QUESTIONS?

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PART 2:

FIE Writer Updates

FIE WRITER UPDATESReason for Referral – choose name

from drop downSociological – all sections of Previous

Evaluations will be requiredOut-of-District/Conclusions – NCEC

documentationNCEC – only offered in primary drop downNCEC – is the primary disability

ID/AU/ED/LD can only be selected as secondary disabilities

Cannot select a disability twice 20

FIE WRITER UPDATES

Achievement TablesIf one cell has a value in a row, all

cells must have values in that row

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FIE WRITER UPDATESConclusions - LD doc

Radio buttons – can only select “G” or one narrow on intact – only select “NA” if you need to correct an error

Radio buttons – can only select “G” or one narrow on weakness - only select “NA” if you need to correct an error

CognitiveHyperlink with information on how to write up an adaptive assessment

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FIE WRITER UPDATES

Conclusion – ID Doc of Disability All three questions need to be “Yes”

in order to indicate that the student qualifies as Intellectually Disabled

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