niso webinar: the future of integrated library systems part 1: rda & cataloging

The Future of Integrated Library Systems

Part One: RDA & Cataloging

May 11, 2011

Speakers: Robert Maxwell & John Espley

http://www.niso.org/news/events/2011/nisowebinars/rda/

The Future of the ILS :The Potential of RDA

NISO Webinar May 11, 2011

Robert L. MaxwellChair, Special Collections and Formats Catalog

Department Harold B. Lee Library

Brigham Young UniversityProvo, Utah, U.S.A.

Entity-Relationship Model

• Entity: Something that can be distinctly identified.

• Relationship: An association between two or more entities.

• Attribute: A characteristic that may identify instances of entities or relationships.

Entity-Relationship Diagramming

• Entities

• Relationships

• Attributes

Relationship

Entity

Attribute

Entity-Relationship Diagramming

Entity 1

Entity 2

Relationship

Attribute 1

Attribute 2

Attribute 1

Attribute 2

FRBR Entities

• Group 1: The products of intellectual or artistic endeavor. Sometimes called “the primary entities.”– Work: a distinct intellectual or artistic creation– Expression: the intellectual or artistic realization of a work

in some form (e.g. alpha-numeric, musical notation)– Manifestation: the physical embodiment of an expression

(e.g. a print publication)– Item: a copy of a manifestation

FRBR Relationships (Group 1)Work

Expression

Manifestation

Item

realized through

embodied in

exemplified by

FRBR/FRAD Entities

• Group 2: entities responsible for Group 1 entities– Person– Family– Corporate body

FRBR Entities

• Group 3: entities that can be subjects of works– Any group 1 or group 2 entity, and– Concept– Object– Event– Place

FRBR Relationships (Gps 1-2)

Work: Gone with the wind

Person: Martin Beheim-Schwarzbach

Person: Margaret Mitchell

Expression: 1st German expressionExpression: 1st English

Expression

realized through

translated by

has a translation

created by

FRBR/RDA Attributes

• FRBR, a model, defines attributes, but does not tell us how to record the data

• RDA, a cataloging code, defines attributes and does tell us how to record the data

Attributes of Person in RDA

Person Entity AttributesPerson : Mitchell, Margaret

(Margaret Munnerlyn), 1900-1949

Preferred name: Mitchell, Margaret

Variant name: Marsh, John Robert, Mrs.

Date of birth: 1900 November 8

Date of death: 1949 August 16

Gender: female

Place of birth: Atlanta, Ga.

Language of the person: English

Fuller form of name: Margaret Munnerlyn

Possible Cataloger FormPerson descriptionPreferred name: Mitchell, MargaretFuller form : Margaret MunnerlynVariant name: Marsh, John Robert, Mrs.Date of birth: 1900 November 8Date of death: 1949 August 16 Country associated with person: U.S.Period of activity: Field of activity: American

literatureTitle: Profession: authorOther designation: Biographical information:Gender: female Language of the person: EnglishPlace of birth: Atlanta, Ga. Affiliation:Place of death:

System-generated label: Mitchell, Margaret (Margaret Munnerlyn), 1900-1949

Person Entity Attributes (MARC)

046 $f 19001108 $g 19490816100 1 $a Mitchell, Margaret $q (Margaret Munnerlyn), $d

1900-1949400 1 $a Marsh, John Robert, $c Mrs., $d 1900-1949370 $a Atlanta, Ga. $c U.S.372 $a American literature374 $a author375 $a female377 $a eng

Attributes ofWork in RDA

Work Entity Attributes

Work (Gone with the wind)

Preferred title: Gone with the wind

Form of work: Novel

Date of work: 1936

History of the work: Romantic novel first published in May 1936; it won the Pulitzer Prize in 1937.

Summarization of the content: Scarlett O’Hara, the spoiled daughter of a well-to-do plantation owner, must

overcome the challenges facing the South during and after the Civil War

Possible Cataloger FormWork descriptionPreferred title: Gone with the windVariant title:Form of work: novelDate of work: 1936Place of origin:Other distinguishing characteristic:History of the work: Romantic novel first published in May 1936; it won the Pulitzer

Prize in 1937. Summarization of the content: Scarlett O’Hara, the spoiled daughter of a well-to-do

plantation owner, must overcome the challenges facing the South during and after the Civil War.

System-generated label: Mitchell, Margaret (Margaret Munnerlyn), 1900-1949. Gone with the wind

ER Database

Work: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind

Person: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. created

by

ER DatabaseWork: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind

Person: Luaces, Juan G. de

Person: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949.

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English

realized through

translated by

has a translation

created by

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind. Spanish (Luaces and Gómez de la Serna)

Person: Gomez de la Serna, Julio

Possible Cataloger FormManifestation descriptionTitle proper: Gone with the windStatement of responsibility: Margaret MitchellEdition statement: [First edition]Place of publication: New York, NY Publisher’s name: MacmillanDate of publication: 1936Copyright date: ©1936Series statement: Carrier type: volumeExtent: 1037 pagesDimensions: 22 cmIdentifier (ISBN):

ER DatabaseWork: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind

Person: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949.

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English

realized through

created by

embodied in

Manifestation:

Format: volume

Publisher: New York, NY : Macmillan, 1936

Edition: [First edition]

ER DatabaseWork: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind

Person: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949.

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English

realized through

created by

embodied in

Manifestation:

Format: volume

Publisher: New York, NY : Macmillan, 1936

Edition: [First edition]

Manifestation:

Format: volume

Publisher: New York : Scribner, 2011

Edition: 75th anniversary edition

ER DatabaseWork: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind

Person: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949.

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English

realized through

created by

embodied in

Manifestation:

Format: volume

Publisher: New York, NY : Macmillan, 1936

Edition: [First edition]

Manifestation:

Format: volume

Publisher: New York : Scribner, 2011

Edition: 75th anniversary edition

Manifestation:

Format: volume

Publisher: New York : Macmillan, 1961

Edition: Anniversary edition

ER Database Navigation

Work: Gone with the wind (Motion picture)

Derived from

Work: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind.

Work: Randall, Alice, 1959- The wind done gone.

Parody of

Work: Cameron, Judy. The art of Gone with the wind.

has a subject

Work: Haskell, Molly. Frankly, my dear : Gone with the wind revisited.

has a subject

ER Database Navigation

Work: Gone with the wind (Motion picture)

Derived from

Work: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind.

Work: Randall, Alice, 1959- The wind done gone.

Parody of

Work: Cameron, Judy. The art of Gone with the wind.

has a subject

Work: Haskell, Molly. Frankly, my dear : Gone with the wind revisited.

has a subject

ER Database NavigationWork: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind.

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English (Text)

realized through

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

Spanish (Cané F.)

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English (Spoken word)

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind. Spanish (Luaces and Gómez de la Serna)

ER Database NavigationWork: Mitchell, Margaret (Margaret Munnerlyn),

1900-1949. Gone with the wind.

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English (Text)

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

Spanish (Cané F.)

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English (Spoken word)

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind. Spanish (Luaces and Gómez de la Serna)

realized through

ER Database Navigation

embodied in

Manifestation:

Format: Playaway

Publisher: Playaway, ©2009

Item: copy in Main Library at Media Center Desk.

Accession no. G23900

2-week circulation.

Status: CHECKED OUT

exemplified by

Item: copy in Main Library at Media Center Desk.

Accession no. G23901

2-week circulation.

Status: AVAILABLE

Item: copy in Main Library at Special Collections Desk.

Accession no. G23900

Does not circulate. May be used in Reading Room.

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English (Spoken word)

ER Database Navigation

Item: copy in Main Library at Media Center Desk.

Accession no. G23900

2-week circulation.

Status: CHECKED OUT

exemplified by

Item: copy in Main Library at Media Center Desk.

Accession no. G23901

2-week circulation.

Status: AVAILABLE

embodied in

Manifestation:

Format: Playaway

Publisher: Playaway, ©2009

Expression: Mitchell, Margaret (Margaret

Munnerlyn), 1900-1949. Gone with the wind.

English (Spoken word)

Item: copy in Main Library at Special Collections Desk.

Accession no. G23900

Does not circulate. May be used in Reading Room.

ER Database RetrievalPerson descriptionPreferred name: Mitchell, MargaretFuller form : Margaret MunnerlynVariant name: Marsh, John Robert, Mrs.Date of birth: 1900 November 8Date of death: 1949 August 16 Country associated with person: U.S.Period of activity: Field of activity: American

literatureTitle: Profession: authorOther designation: Biographical information:Gender: female Language of the person: EnglishPlace of birth: Atlanta, Ga. Affiliation:Place of death:

System-generated label: Mitchell, Margaret (Margaret Munnerlyn), 1900-1949

ER Database RetrievalPerson descriptionPreferred name: O’Connor, FlanneryFuller form : Mary FlanneryVariant name: O’Connor, Mary FlanneryDate of birth: 1925 March 25Date of death: 1964 August 3 Country associated with person:

U.S.Period of activity: Field of activity: American

literatureTitle: Profession: authorOther designation: Biographical information:Gender: female Language of the person: EnglishPlace of birth: Savannah, Ga. Affiliation:Place of death: Milledgeville, Ga.System-generated label: O’Connor, Flannery (Mary

Flannery), 1925-1964

ER Database RetrievalPerson descriptionPreferred name: Walker, AliceFuller form : Alice MalseniorVariant name: Leventhal, Alice WalkerDate of birth: 1944 February 9Date of death: Country associated with person:

U.S.Period of activity: Field of activity: American

literatureTitle: Profession: authorOther designation: Biographical information:Gender: female Language of the person: EnglishPlace of birth: Eatonton, Ga. Affiliation:Place of death: System-generated label: Walker, Alice (Alice

Malsenior), 1944-

ER Database RetrievalPerson descriptionPreferred name: Miller, CarolineFuller form : Caroline PaffordVariant name:Date of birth: 1903 August 26Date of death: 1992 July 12 Country associated with person:

U.S.Period of activity: Field of activity: American

literatureTitle: Profession: authorOther designation: Biographical information:Gender: female Language of the person: EnglishPlace of birth: Waycross, Ga. Affiliation:Place of death: Waynesville, N.C.System-generated label: Miller, Caroline (Caroline

Pafford), 1903-1992

ER Database RetrievalDatabase SearchPreferred name:Fuller form :Variant name:Date of birth:Date of death: Country associated with person:Period of activity: Field of activity: American

literatureTitle: Profession: authorOther designation: Biographical information:Gender: female Language of the person:Place associated with person: Ga. Affiliation:

ER Database Retrieval

Person: Miller, Caroline (Caroline Pafford), 1903-1992.

Person: Mitchell, Margaret (Margaret Munnerlyn), 1900-1949.

Person: O’Connor, Flannery (Mary Flannery), 1925-1964.

Person: Walker, Alice (Alice Malsenior), 1944-

Georgia women authors in the Library Collection

ER Database Retrieval

embodied in

Manifestation:

Format: volume

Publisher: Foolscap Press, 2007

Expression: Le Guin, Ursula K., 1929- Direction of the

road. English

printer

Corporate body: Foolscap Press

ER Database Retrieval

Database Relationship Search

Choose a relationship to retrieve:

...composerchoreographercreatoreditorfilm directorfilm producerillustratorperformerprintertelevision producer...

ER Database Retrieval

Person: Fontana, Antonio.

Corporate body: Foolscap Press.

Person: Ford, John.

Corporate body: Fortune Press.

Printers in the Library Collection

...

...

ER Database Retrieval

Work: Kolupaev, Viktor Dmitrievich, 1936- Kacheli

otshelńika

Person: Kolupaev, Viktor Dmitrievich, 1936- created

by

Expression: Kolupaev, Viktor Dmitrievich, 1936- Kacheli otshelńika. English

realized throughhas a genre

Concept: Science fiction

ER Database RetrievalPerson descriptionPreferred name: Kolupaev, Victor Dmitrievich Fuller form :Variant name: Kolupayev, VictorDate of birth: 1936 September 19Date of death: 2001 June 4 Country associated with person: RussiaPeriod of activity: Field of activity: Russian literatureTitle: Profession: authorOther designation: Biographical information:Gender: male Language of the person: RussianPlace of birth: Sakha, Russia Affiliation:Place of death:

System-generated label: Kolupaev, Victor Dmitrievich , 1936-2001

ER Database Retrieval

Database Relationship Search

Choose a relationship to retrieve:

...composerchoreographercreatoreditorfilm directorfilm producerillustratorperformerprintertelevision producer...

ER Database Retrieval

Work: [Target set]

Person: [set of Russian person entities]created

by

has a genre

Concept: Science fiction

ER Database Retrieval

Database Relationship Search

Choose a genreto retrieve:

...Road fictionRomances Romans a clef Romantic suspense fiction Science fiction Science fiction films Science fiction radio programs Sea stories Short films...

ER Database Retrieval

Work: [Target set]

Person: [set of Russian person entities]created

by

has a genre

Concept: Science fiction

Expression: [English-language expressions]

realized through

ER Database Retrieval

Expression: Kolupaev, Viktor Dmitrievich, 1936- Kacheli otshelńika. English.

Expression: StrugatUskiĭ, Arkadiĭ Natanovich. DalekaiUa raduga. English.

Expression: Bulychev, K. (Kirill). LiUudi and Chudesa v GusliUare. English.

Expression: Bulgakov, Mikhail Afanasevich, 1891-1940. Rokovye iaitsa. English.

Russian science fiction in English translation in the Library Collection

...

...

Manifestation: The fatal eggs. London, 2003.

Manifestation: Half a life, and other stories. New York, 1977.

Manifestation: Hermit’s swing. New York, 1980.

Manifestation: Far rainbow. New York, 1979.

How do we get there?

• Implement RDA– Agree to include attributes in entity descriptions

that will allow for accurate retrieval• Design a working Entity-Relationship database

structure• Devise ways to deal with legacy MARC data

The Future of the ILS :The Potential of RDA

NISO Webinar May 11, 2011

Robert L. Maxwellrobert_maxwell@byu.edu

John Espley

NISO Webinar

May 11, 2011

The Future of ILS:

What an Ideal ILS Might Look Like

Overview

1. RDA Implementation Scenarios2. RDA Workflow3. Simpler RDA Cataloging4. VTLS RDA/FRBR Extensions5. Cataloging Assistance

RDA

• Implementation scenariosNumber 3 – Flat file data structureNumber 2 – Linked bibliographic and authority recordsNumber 1 – Relational/Object oriented data structure

The system of the future!

RDA Workflow

Implementation Scenario 1 the futureCreate WorkAdd Expression Add ManifestationAdd Item/Holdings

Later, when additional Manifestations are acquired Add Expression, if needed Add Manifestation

Metadata and RDA

• MARCDead?

• Dublin Core• MODS• XML• RDA Vocabularies• Many others

• Metadata Management System

RDA Work Record

Preferred titleForm of workDate of work

Authorized access point associated with workPrimarySecondary

NotesSubjects

Concept, Object, Event, Place

RDA Expression Record

Content type Language of Expression Date of Expression Other distinguishing characteristics Notes Authorized access point associated with Expression

RDA Manifestation Record

Title proper Statement of responsibility Edition statement Publication statement

Place, publisher, date Series statement Notes Media type Carrier type Extent

RDA Work template

RDA Work record

Display Work record

1.10 RDA Expression Template

Display RDA Work and Expression

Add RDA Manifestation

RDA Manifestation Template

RDA Manifestation record

Work, Expression, Manifestation

Simpler RDA Cataloging

When additional Manifestations are acquired Add Expression, if needed

• Different language• Different performance• Different content type

Text, Spoken word, Performed music, etc.• Different text

Add Manifestation

Adding a new RDA Manifestation

A new RDA Manifestation

Two RDA Manifestations

The other RDA Manifestation

A new RDA Expression

New RDA Expression

New RDA Expression

Add French RDA Manifestation

French RDA Manifestation

Two RDA Expressions

Display of Selected RDA Work

Expanding the Display

Further expanding the display

VTLS RDA/FRBR Extensions

Related Works Super Works Derivative Works

Reverse trees for better navigation Aggregates

Related Works

A motion picture based on a novel is a new work

A new play derived from a work Rosencrantz and Guildenstern Are Dead by Tom Stoppard

Need to relate the new work to the original work

Super Work or Derivative Work technique Super Work means all related Works are equal Derivative Work means related Works are subordinate to original

Work

Derivative Work Technique

Super Work technique

“Normal” and “Reverse” Trees

“Normal” Tree

“Reverse” Tree

“Reverse” Tree

“Reverse” Tree

“Normal” Tree

RDA Cataloging Assistance

Cataloging assistance Templates for original cataloging RDA Toolkit Macros MARC content designation validation Authority record templates

Questions?

Thank you!