officer communications

Officer Communications Officer Communications

Presented byPresented by

D11NRD11NR Communication Services Communication ServicesJanuary 2009January 2009

www.d11nuscgaux.infowww.d11nuscgaux.info

TOPICSTOPICS

Leader - catalyst and innovator for Leader - catalyst and innovator for

Successful CommunicationsSuccessful Communications

Email Distribution listsEmail Distribution lists

Web Services & Unit WebsitesWeb Services & Unit Websites

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Our Missions – Our GoalOur Missions – Our Goal

Informal discussion Informal discussion

TrainingTraining

‘‘On Patrol’On Patrol’

Committee meetingsCommittee meetings

Board - Staff MeetingsBoard - Staff Meetings

General Unit meetingsGeneral Unit meetingsApril 21, 2023April 21, 2023 Communications ServicesCommunications Services 33

Methods of CommunicationsMethods of Communications Face to face, small groupFace to face, small group Face to face, meetingFace to face, meeting Phone conferencePhone conference Phone – one to onePhone – one to one Email – ‘Conversation’Email – ‘Conversation’ Email – Distribution listsEmail – Distribution lists Printed MaterialPrinted Material Web sitesWeb sites

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Unit meetingsUnit meetings

NoticesNotices

AgendaAgenda

Include Training/ProgramInclude Training/Program

Meeting TimingMeeting Timing

Designate Committees to report backDesignate Committees to report back

Include FellowshipInclude FellowshipApril 21, 2023April 21, 2023 Communications ServicesCommunications Services 55

Communications . . . or lack of . . Communications . . . or lack of . .

EnergizingEnergizing

DisinterestedDisinterested

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WE

ARE

VOLUNTEERS!

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Technical PITFALLS Technical PITFALLS Blockage & FiltersBlockage & Filters

A message sent is not always received.A message sent is not always received.

SpamSpam Report spam to ISP while on the web.Report spam to ISP while on the web.

SecuritySecurity Email is like a postcard, visible in transmissionEmail is like a postcard, visible in transmission

Forgery, Spoofing, and PhishingForgery, Spoofing, and Phishing Email mischief which could by maliciousEmail mischief which could by malicious

Listing Addresses on the WebListing Addresses on the WebSuggest using: Suggest using: www.gmail.com

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Best Practices for Best Practices for AuxiliaryAuxiliary EmailEmail

Maintain current email address in Maintain current email address in AUXDATA. AUXDATA.

We do not send chain letters, jokes, We do not send chain letters, jokes, or other unrelated AUX business or other unrelated AUX business

Politics or sexually oriented content Politics or sexually oriented content do not belong do not belong

Follow the Chain of LeadershipFollow the Chain of Leadership

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D11NR Distribution ListsD11NR Distribution Lists

PURPOSE: To keep members informed PURPOSE: To keep members informed

Lists are derived from email addresses Lists are derived from email addresses in AUXDATA.  in AUXDATA. 

Suggestion: List an email address in Suggestion: List an email address in AUXDATA separate from AUXDATA separate from normal email address. normal email address.

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All members receive All members receive distribution messagesdistribution messages

Please do not forward Please do not replyPlease do not forward Please do not reply

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Distribution EmailDistribution Email

CHDIRAUX: ‘ALAUX’CHDIRAUX: ‘ALAUX’

National: ‘USCG Auxiliary eNEWS’National: ‘USCG Auxiliary eNEWS’

District Messages from:District Messages from:

• Elected Leaders & StaffElected Leaders & Staff

Special Groups:Special Groups:

• QUALS: IT, VE, MS, OPSQUALS: IT, VE, MS, OPS

• Unit OfficersUnit Officers

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Creation D11NRof ListsCreation D11NRof Lists

Downloaded from AUXDATADownloaded from AUXDATA

For those wishing not to be on a For those wishing not to be on a distribution list, remove email distribution list, remove email

address from AUXDATAaddress from AUXDATA

Do not report email as spam!Do not report email as spam!

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District Web ServicesDistrict Web Services

Unit Website representation on webUnit Website representation on web

National or District Server FREENational or District Server FREE

Webmaster Training Webmaster Training AUX04 & PCDR Fair Web ClassAUX04 & PCDR Fair Web Class

District Best of the Web (DBOW)District Best of the Web (DBOW)

Preformatted WebsitePreformatted WebsiteApril 21, 2023April 21, 2023 Communications ServicesCommunications Services 2222

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