oral presentation and handling questions

Presentation byAfsal Mohammed

Sabari Nath J

RESEARCH METHODS FOR MANAGERS

ORAL PRESENTATION&

HANDLING QUESTIONS

ORAL PRESENTATION

Outline

• Planning

• Preparation

• Practice

• Performance

• Questions

PLANNING

• Who are you talking to?

• Why are you talking to them?

• How long have you got?

• What topic are you going to tell?

PREPARATION

• Outline and sketch slides

• Prepare slides

• Proof read

• Prepare notes

PRACTICE

• Practice, practice, practice

• Get feedback, and use it.

• Be ruthless - delete unnecessary information

PERFORMANCE

• Speak loudly & clearly

• Use short simple sentences

• Avoid jargon & abbrev.

• Vary pitch, tone, volume, speed and pauses

• Avoid distracting mannerisms

• Relax, be enthusiastic

CONTD..

• Make eye contact

• Keep an eye on the time remaining

• Explain figures, and

• point to important aspects

• Give a clear and concise summary, then stop.

• Don’t go overtime..Ever.

STRUCTURE OF A TEN-MINUTE TALK

• Background (1-2 slides)

• Aim of the study (1 slide – essential!)

• Brief methods (1 slide)

• Results (4-8 slides)

• Summary (1 slide)

• Conclusions (1 slide)

• Make it sexy!

NEED FOR ORAL PRESENTATION

• It is a useful supplement to written research reports.

• They give listeners the opportunity to raise questions.

• Clarify ambiguous issues or points.

• The researcher must be well prepared to defend the results of his\her written report.

CONTD..

• The researcher should try to maintain good communication with the listeners.

• Avoid technical jargons.

• Maintain Eye contact with all listeners.

• Multimedia aids is another option.

HANDLING QUESTIONS

• You are the expert• Prepare among friends

• Insist that they challenge you

• It’s OK to say you don’t know, or haven’t done the experiment yet.

• The three “D”’s• Defend

• Deflect

• Defer(delay)

CONTD..

• Before presentation

• Anticipate questions

• During question and answer session

• Listen to entire question;

• make sure you understand it

• Repeat question out loud

• Credit person for asking question

• Respond to question honestly and the best way you can

CONTD..

• If you cannot answer,

– Redirect question to audience

– Offer to find out answer later

• Check clarity of your response before taking on next question

• Try not to contradict each other when giving a team presentation