organizing the evaluation of electronic resources lenore england, digital resources librarian li fu,...

Organizing the Evaluation of Electronic Resources

Lenore England, Digital Resources LibrarianLi Fu, Digital Services Librarian

libresources@umuc.edu

ALCTS WebinarWednesday, May 4, 2011 – 2-3 PM, EDT

Hosted by ALCTS, the Association for Library Collections & Technical Services 1

I. Introductions

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Li Fu, Digital Services Librarian

Lenore England, Digital Resources Librarian

II. Objectives

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• Complexities of collection development management

• Solution – ERM Evaluation Central Site

• Implemented Quickly• Diverse Resources, Tools, and Staff• Ensure quality of Electronic Resources

•How to organize evaluation process

Objectives (cont.)

• Other library possibilities!

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III. UMUC and the Library

About UMUC• University System of Maryland

• Worldwide

• Non-Traditional Students

• 100 Bachelors and Masters Programs

• Doctor of Management Programs

• 77% of Classes Online

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Image: ©2011 UMUC. All rights reserved.

UMUC Library• Almost Entirely Online• Resources, Services, Instruction• 28 Staff – 19 Librarians, 9 Staff• Mission:

– Library and information literacy education– Partnering with UMUC’s schools and faculty– Worldwide library resources and services

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Image: ©2011 UMUC. All rights reserved.

Library Services• 24x7 Reference• Information Literacy Instruction• Online Collections• Document Delivery/ILL• Circulation of USMAI Consortium

Materials• E-Reserves in the Online Classroom

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Image: ©2011 UMUC. All rights reserved.

IV. PollGetting to know you - What type of organization do you represent?•University/Research Library •College/Community College Library  •Special Library  •Public or K-12 Library  •Other

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V. Small Solutions, Big Results

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Electronic Resources

Tools

ERM Staff

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What did we do to organize?

VI. Electronic Resources

Evaluation Process

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The Evaluation Period

• What is done?– Well in advance– Review and selection– Continuation, addition, or cancellation

• All done for the next fiscal year’s budget

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What can happen?

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• Multifaceted

• Endless range of electronic resources and tools

Process

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Evaluation period

Spreadsheet

Meetings

Discussion notes

Process (cont.)

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Tiered list

Main evaluation spreadsheet

ERM team: Trials, fact sheets, pricing to Liaisons Blog posting

Process (cont.)

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Decisions

Budget

Tools Library staff

VII. Solution: Implement LibGuides

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Seeking a Solution

• Reviewed possible ERMS– Commercial: EBSCONet ERM Essentials,

CONTENTdm, SharePoint, SpringShare LibGuides

– Open Source: Access ERM (aka ERMes), CUFTS, ERMS

– ERMS Comparison – Solution found

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Solution: Springshare LibGuides

• Designed to host subject guides

• Familiarity among staff

• Embedded web 2.0 features

• Portal to resources, tools & staff

• Easy to update and maintain

• Interoperable with existing RIMS

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Solution Implemented

• Tour of the LibGuides site– ERM evaluation central site– Template site URL

http://tinyurl.com/5s4ptzl

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ERM Evaluation Central Site The UMUC library evaluation central home page

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ERM Evaluation Central Site (cont.) The UMUC library evaluation central add, upgrade, and drop list page

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ERM Evaluation Central Site (cont.) The UMUC library evaluation central trials and fact sheets page

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ERM Evaluation Central Site (cont.) The UMUC library evaluation central liaison information page

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ERM Evaluation Central Site (cont.) The UMUC library evaluation central final decisions/budget page

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VIII. PollDo you use LibGuides for any function

other than subject guides, if you have

LibGuides at your organization at all? • Yes• No• Thinking about it• Not applicable

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IX. Application to other library areas

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Other Application Possibilities

• Cataloging

• Acquisitions

• Collection development

• Subject Specialists

• Beyond…

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X. Outcomes and future development

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Outcomes

• Streamline the process• Heavily used by library staff and liaisons• Positive feedback• Better understanding of ERM

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Future Development

• Integrated with ERMS

• Content management

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XI. Conclusions

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Conclusions• Quality and relevance of resources• Cost-effective solutions• Ready to implement • Multiple purposes and “out of the box” thinking• Easy to maintain• Evolve over time• Apply to other areas

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Questions or comments?

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Thank you!

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Lenore EnglandLi Fu

libresources@umuc.edu

ReferencesEngland, L., & Fu, L. (2011). Electronic resources evaluation

central: Using off the shelf software, Web 2.0 tools, and LibGuides to manage an electronic resources evaluation process. Journal of Electronic Resources Librarianship, 23(1), 30-42. doi:10.1080/1941126X.2011.551093

England, L., Fu, L., & Miller, S. (Speakers). (2011, April 1). Checklist manifesto for electronic resources: Getting ready for the fiscal year. ACRL 2011 Virtual Conference. [Webcast]. Philadelphia, PA: ACRL. Retrieved from http://www.learningtimes.net/acrl/2011/day2-session6/

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