p ortland s tate u niversity campus rec 2010 – 2011 r ec c lub leader t raining

PORTLAND STATE UNIVERSITYCAMPUS REC

2010 – 2011

REC CLUBLEADER

TRAINING

Winter Training Agenda

• 4:00-4:45 Concussion Talk by Dr. Crist of the Portland Clinic• 4:45-5:15 Important Dates and Updates• 5:15-5:30 Orgsync Forms• 5:30-5:45 Club Constitutions- Will• 5:45-6:00 Pizza and Break Time• 6:10-6:20 Inventory Project Updates- David• 6:20-6:30 MLK Day of Service- Rasena• 6:30-7:30 RCC Budget Request Form and 2011-2012 Budget

Timeline- RCC Members / New Budget Tracking System -Cassy and Miles

• 7:30-7:50 Game- for Rec Club t-shirts- Peter and Jake• 7:50-8:00 Rec Club Office Staffing in Spring- Sami and Peter

CAMPUS RECREC CLU

BS

ConcussionsDr. Crist

The Portland Clinic

CAMPUS REC

BEFORE YOU LEAVE

Before you leave today make sure the Rec Clubs Staff has the following information:

•Winter Term Practice Schedules ON/OFFCampus

•Event Schedule: Meetings, Tournaments, Games

CAMPUS REC

Important Dates

•1/13/11 Party Near the Park 11-2pm•1/14/11 Leadership Transition Document due on Orgsync•1/14/11 Club Audits begin (Roster Checks, Safety Coordinator check, etc.)

•1/17/11 MLK Day: Rec Club Day of Service!•1/18/11 Coaches Meeting 6:30-7:30 pm in the Rec Clubs Office•3/1/11 Deadline to submit a new club application on Orgsync

CAMPUS RECUpdates

Sami Faile

•Driver Training: Dates can be found on the Rec Clubs website as well as a list of approved drivers.

•Lightning Policy: We now have one! It can be found in the Rec Club Handbook.

•RCC 2011-2012 Budget Policies: Have been sent out. Can also be found on the RCC webpage.

•Dues Reports and Payroll Expense Reports

•Dues: You can now pay up front again at the member services counter.

•Other Revenue: All other revenue must be deposited through the Rec Clubs Office. Hours for depositing will be posted. Please collect all revenue that you can when depositing to limit the amount of transactions.

CAMPUS RECUpdates

Sami Faile

Elections for on the Rec Clubs council for 2011/2012 will happen from April 4th-14th. If you are interested in becoming an officer please submit a letter of intent, resume, and a short blurb on why you want to be part of the RCC. Please also submit a one paragraph bio that can be posted on the web. Applications and questions can be sent to recclubs@pdx.edu.

Applications are due on March 28th and 5:00 pm.

CAMPUS RECREC CLU

BSORGSYNC

TRAVEL

Orgsync FormsPeter Kramer

•Expenditure Request: Leaders need to look under the vendor list to see if the vendor has been used before, if not, you will need to get a W-9 form from the vendor

•Travel Registration Request: New lodging info. New details. Pay attention to notes and writing. The more info you have, the better. Note: Travel Packs can be dropped off at member services. You only need to schedule a time to pick up the travel pack.

•Vehicle Request: Plan ahead, and get your vehicles sooner.

•Leadership Transition: Know your leaders now. Start training. Start teaching. Ensure that your work as a club leader doesn’t get wasted.

•Club Calendar: Update your practice times, events, and meeting times!

READ THROUGH EVERYTHING! & BE DETAILED!

CAMPUS RECPortland State University

Student Organization Constitution Reviews & Change Request Form

Rec Club

Club Leaders

Date Reviewed 12/2010 Reviewed By Eddie / Will

Date Submitted for Revisions

Date Revisions Due

A. Articles Constituiton Topic Areas Status Notes Ref. #

(Article I) Organization Name Choose an item. (Article II) Purpose / Mission Statement Choose an item. (Article III) Affliations Choose an item. (Article IV) Membership Choose an item. (Article V) Officers Choose an item. (Article VI) Recall & Impeachment of Officers Choose an item. (Article VII) Meetings and Voting Choose an item. (Article VIII) Powers Choose an item. (Article IX) Amendments Choose an item. Ratification Choose an item.

B. Strengths

Ref. # Notes

Article / Section

1. I / 3

2.

3.

4.

5.

6.

Additional General Notes:

Will Hutchings Rec Clubs Office Admin.wrh@pdx.eduTuesday & Thursday 9:00 AM– 5:00 PMFriday 9:00 AM – 12:00 PM

Club

Constitutio

n

Revisions

CAMPUS RECUpdated PSU Sample ConstitutionAvailable for reference

CAMPUS REC

1. Rec Club Creates Constitution; Uploaded to Org Sync

2. RC Office Reviews Constitution; Suggestions, Comments and Necessary Addition Notes Provided

3. Rec Club References (newly update) sample constitution

Notes provided used to revise accordingly

Revised Constitution Ratified and returned to Will for review

Email: wrh@pdx.edu2. RC Office Reviews revised constitution & either: ~ Constitution

Accepted or

~ Constitution returned to club for further revisions

Constitutional Revamp Game Plan

CAMPUS REC

Pizza and Break

CAMPUS REC

Inventory Project UpdatesDavid Henning

A-Fencing CartB-Fencing otherC-Medieval CombatD-TKDE-KickboxingF-Ice HockeyG-CyclingH-Men's SoccerI-LAXJ-SnowboardK-Split Ultimate/ Disc GolfL-Split Sailing/ CrewM-Split Dancers/ Table TennisN-Badminton

CAMPUS REC

Inventory Project UpdatesDavid Henning

CAMPUS REC

Inventory Project UpdatesDavid Henning

Remember, we're in Member Services space. Be courteous, patient, and don't leave a mess.

Specifications of the LockersB-F= 3'X4'X7'H-N= 3'X3'X7'

Steel Wire, Roofed, Optional Shelving

Best case Scenario, installed by 1/24/11The install will happen over the weekend.

Phase 2: all field sports will be moved to deep storage, Room 30.(Medieval Combat, Men's Soccer, LAX, Ultimate, Disc Golf)

MLK DayJanuary 17, 2011

9-3pm

Sign up on OrgSync.The club that brings in the most members

receives money from the Community Service Project Fund of $400.

Have club members signed up by Monday January 10th

CAMPUS REC

CAMPUS RECRCC Budget Request form, Budget Timeline,

and Budget Tracking

Presentation by Miles and Cassy of the RCC

Club Name:Term/Year:

Contact Person:Email:

Phone Number:

Short Title Description Total CostInitial

Allocation Request

Projected Revenue

Final Allocation

Essential Practicing budget

Budget Costs

Please explain why this item is essential for your club to practice

2011-2012 RCC Budget Form

CAMPUS REC

Game

CAMPUS REC

Rec Clubs Spring Staffing

•Sami is having a baby!•Sami will be here until spring break and will return July 1st.

•Peter, Jake, Will, and Izzy are filling in.•This means everyone must be on top of their stuff for things to run smoothly.•It is a process. Work with us so that we can work for you.