p ortland s tate u niversity campus rec 2010 – 2011 r ec c lub leader t raining
TRANSCRIPT
PORTLAND STATE UNIVERSITYCAMPUS REC
2010 – 2011
REC CLUBLEADER
TRAINING
Winter Training Agenda
• 4:00-4:45 Concussion Talk by Dr. Crist of the Portland Clinic• 4:45-5:15 Important Dates and Updates• 5:15-5:30 Orgsync Forms• 5:30-5:45 Club Constitutions- Will• 5:45-6:00 Pizza and Break Time• 6:10-6:20 Inventory Project Updates- David• 6:20-6:30 MLK Day of Service- Rasena• 6:30-7:30 RCC Budget Request Form and 2011-2012 Budget
Timeline- RCC Members / New Budget Tracking System -Cassy and Miles
• 7:30-7:50 Game- for Rec Club t-shirts- Peter and Jake• 7:50-8:00 Rec Club Office Staffing in Spring- Sami and Peter
CAMPUS RECREC CLU
BS
ConcussionsDr. Crist
The Portland Clinic
CAMPUS REC
BEFORE YOU LEAVE
Before you leave today make sure the Rec Clubs Staff has the following information:
•Winter Term Practice Schedules ON/OFFCampus
•Event Schedule: Meetings, Tournaments, Games
CAMPUS REC
Important Dates
•1/13/11 Party Near the Park 11-2pm•1/14/11 Leadership Transition Document due on Orgsync•1/14/11 Club Audits begin (Roster Checks, Safety Coordinator check, etc.)
•1/17/11 MLK Day: Rec Club Day of Service!•1/18/11 Coaches Meeting 6:30-7:30 pm in the Rec Clubs Office•3/1/11 Deadline to submit a new club application on Orgsync
CAMPUS RECUpdates
Sami Faile
•Driver Training: Dates can be found on the Rec Clubs website as well as a list of approved drivers.
•Lightning Policy: We now have one! It can be found in the Rec Club Handbook.
•RCC 2011-2012 Budget Policies: Have been sent out. Can also be found on the RCC webpage.
•Dues Reports and Payroll Expense Reports
•Dues: You can now pay up front again at the member services counter.
•Other Revenue: All other revenue must be deposited through the Rec Clubs Office. Hours for depositing will be posted. Please collect all revenue that you can when depositing to limit the amount of transactions.
CAMPUS RECUpdates
Sami Faile
Elections for on the Rec Clubs council for 2011/2012 will happen from April 4th-14th. If you are interested in becoming an officer please submit a letter of intent, resume, and a short blurb on why you want to be part of the RCC. Please also submit a one paragraph bio that can be posted on the web. Applications and questions can be sent to [email protected].
Applications are due on March 28th and 5:00 pm.
CAMPUS RECREC CLU
BSORGSYNC
TRAVEL
Orgsync FormsPeter Kramer
•Expenditure Request: Leaders need to look under the vendor list to see if the vendor has been used before, if not, you will need to get a W-9 form from the vendor
•Travel Registration Request: New lodging info. New details. Pay attention to notes and writing. The more info you have, the better. Note: Travel Packs can be dropped off at member services. You only need to schedule a time to pick up the travel pack.
•Vehicle Request: Plan ahead, and get your vehicles sooner.
•Leadership Transition: Know your leaders now. Start training. Start teaching. Ensure that your work as a club leader doesn’t get wasted.
•Club Calendar: Update your practice times, events, and meeting times!
READ THROUGH EVERYTHING! & BE DETAILED!
CAMPUS RECPortland State University
Student Organization Constitution Reviews & Change Request Form
Rec Club
Club Leaders
Date Reviewed 12/2010 Reviewed By Eddie / Will
Date Submitted for Revisions
Date Revisions Due
A. Articles Constituiton Topic Areas Status Notes Ref. #
(Article I) Organization Name Choose an item. (Article II) Purpose / Mission Statement Choose an item. (Article III) Affliations Choose an item. (Article IV) Membership Choose an item. (Article V) Officers Choose an item. (Article VI) Recall & Impeachment of Officers Choose an item. (Article VII) Meetings and Voting Choose an item. (Article VIII) Powers Choose an item. (Article IX) Amendments Choose an item. Ratification Choose an item.
B. Strengths
Ref. # Notes
Article / Section
1. I / 3
2.
3.
4.
5.
6.
Additional General Notes:
Will Hutchings Rec Clubs Office [email protected] & Thursday 9:00 AM– 5:00 PMFriday 9:00 AM – 12:00 PM
Club
Constitutio
n
Revisions
CAMPUS RECUpdated PSU Sample ConstitutionAvailable for reference
CAMPUS REC
1. Rec Club Creates Constitution; Uploaded to Org Sync
2. RC Office Reviews Constitution; Suggestions, Comments and Necessary Addition Notes Provided
3. Rec Club References (newly update) sample constitution
Notes provided used to revise accordingly
Revised Constitution Ratified and returned to Will for review
Email: [email protected]. RC Office Reviews revised constitution & either: ~ Constitution
Accepted or
~ Constitution returned to club for further revisions
Constitutional Revamp Game Plan
CAMPUS REC
Pizza and Break
CAMPUS REC
Inventory Project UpdatesDavid Henning
A-Fencing CartB-Fencing otherC-Medieval CombatD-TKDE-KickboxingF-Ice HockeyG-CyclingH-Men's SoccerI-LAXJ-SnowboardK-Split Ultimate/ Disc GolfL-Split Sailing/ CrewM-Split Dancers/ Table TennisN-Badminton
CAMPUS REC
Inventory Project UpdatesDavid Henning
CAMPUS REC
Inventory Project UpdatesDavid Henning
Remember, we're in Member Services space. Be courteous, patient, and don't leave a mess.
Specifications of the LockersB-F= 3'X4'X7'H-N= 3'X3'X7'
Steel Wire, Roofed, Optional Shelving
Best case Scenario, installed by 1/24/11The install will happen over the weekend.
Phase 2: all field sports will be moved to deep storage, Room 30.(Medieval Combat, Men's Soccer, LAX, Ultimate, Disc Golf)
MLK DayJanuary 17, 2011
9-3pm
Sign up on OrgSync.The club that brings in the most members
receives money from the Community Service Project Fund of $400.
Have club members signed up by Monday January 10th
CAMPUS REC
CAMPUS RECRCC Budget Request form, Budget Timeline,
and Budget Tracking
Presentation by Miles and Cassy of the RCC
Club Name:Term/Year:
Contact Person:Email:
Phone Number:
Short Title Description Total CostInitial
Allocation Request
Projected Revenue
Final Allocation
Essential Practicing budget
Budget Costs
Please explain why this item is essential for your club to practice
2011-2012 RCC Budget Form
CAMPUS REC
Game
CAMPUS REC
Rec Clubs Spring Staffing
•Sami is having a baby!•Sami will be here until spring break and will return July 1st.
•Peter, Jake, Will, and Izzy are filling in.•This means everyone must be on top of their stuff for things to run smoothly.•It is a process. Work with us so that we can work for you.