paperless assessment centre presentation v1...office 011 350 1540 | mobile 0824156461 email ....

A paperless Assessment Centre

(AC) approach

Making use of technology to create an optimal candidate and assessor experience

Stacy IsaacsJessica Tecklenburg

March 2018

Agenda

IntroductionBefore, during & after the

assessment centre

PreparationImages of the demo

version to put everything into context

Demo VersionLogistics for

a paperless assessment centre

Logistics

Agenda

Advantages, lessons learnt and tips

Advantages Questions

Preparation

Job analysis

Competency matrix and rating scale

Platform: cloud based

Training SecurityHardware

48Hours

Before

AssessorsCandidates Working team

During

After

A final decision had to be made in terms of who we would make offers to.

Data integration

The information could be stored at a low cost for as long as required without the need to hire external secure storage for documents.

No more boxes of paper

Handout

Advantages

Time efficiency

Printing costs

Between each activity there

was no file handover

Environmentally friendly

Central and secure storage

Access at the click of a

button

Enhanced assessor

experience

Positive candidate

experience

Streamlining of the day

Enhanced face validity

Ease of referencing

candidates post assessment

Post-assessment

referencing

Smaller core team and less

support staff needed

Lower admin burden

Brand alignment

Less measurement error

Lower central tendency

Time saved between each

activity

Lessons Learnt

Run a pilot with the system

Security measures to block screen shots or downloads of documents off system

Always have a paper copy printedMore sustainable to use an internal technology service provider

Include an internal tech person in all contracting meetings

A more frequent auto save option

Do not allow assessors to exit a page without pushing save

Tips

Have one or 2 spare laptops/iPads

Have full support on the day from technicians for hardware andsoftware

Ensure that the working team are fully trained on the system soif there are any questions – you are not solely relied on

If cloud based, ensure you have a strong WiFi connection

Even though you will be allocating your budget differently, thetime and energy saved makes it worth it

Psychometrist/Industrial psychologist and supporting teamhave more time to focus on end to end logistics on the day andmore time to ensure the correct assessor processes are beenfollowed

Always have a back-up planB A

Ensure all assessors are comfortable to use the tool

Ensure all assessors are comfortable to use the assessmentmethodology for the day

A paperless assessment centre increases the efficiency of theday

Before the paperless assessment centre

Contract with provider

Hardware

(assessors and

candidates)

Training

(assessors and core support team)

Pilot Uploads

(candidate documents

and scheduling)

ConnectivityIdentify competency framework,

rating scale & content

During the paperless assessment centre

Candidate briefing

Connectivity Save

3rd party full day support

Roles and responsibilities to

Confidentiality and

data security

Candidate access

Equipment to visually display scoring and photos

Secure Storage

Close tool and ensure the link is disabled

Collect and return hardware (if rented)

After the paperless assessment centre

Questions

Jessica Tecklenburg | Graduate ConsultantOffice 011 846 0098 | Mobile 060 633 8960 Email Jessica.Tecklenburg@absa.co.za

Stacy Isaacs | Assessment Consultant Office 011 350 1540 | Mobile 0824156461Email stacy.isaacs@absa.co.za