parts of a letter

PARTS OF A LETTER

Business KeyboardingComputer Applications in BusinessMs. Stevenson

FORMAT RULES

One inch margins on all sides

FORMAT RULES Left align the text of a business letter

902 Hadden Ave.Camden, NJ 08108-7163January 19, 2005

Mr. Paul G. Bennett, ManagerFoxcraft & Courtney, Inc.29588 Market StreetDarby, PA 19023-4267

Dear Mr. Bennett

We are delighted that you have accepted our invitation to speak at the dinner conferenceof our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

The first topic you listed will be quite appropriate. We shall therefore announce yourtopic as “Experience: The Best Teacher.”

BLOCK LETTER STYLE

FORMAT RULES

Only press Enter at the end of each paragraph or when you need to finish a line (¶)

Text wrap

FORMAT RULES Do not indent at the beginning of a

paragraph in a business letter.902 Hadden Ave.Camden, NJ 08108-7163January 19, 2005

Mr. Paul G. Bennett, ManagerFoxcraft & Courtney, Inc.29588 Market StreetDarby, PA 19023-4267

Dear Mr. Bennett

We are delighted that you have accepted our invitation to speak at the dinner conferenceof our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

The first topic you listed will be quite appropriate. We shall therefore announce yourtopic as “Experience: The Best Teacher.”

A LETTER USUALLY INCLUDES THE FOLLOWING PARTS: The heading of the letter usually includes the

Sender’s address and date at the top of the letter.

902 Hadden Ave.Camden, NJ 08108-7163January 19, 2005

Mr. Paul G. Bennett, ManagerFoxcraft & Courtney, Inc.29588 Market StreetDarby, PA 19023-4267

Dear Mr. Bennett

We are delighted that you have accepted our invitation to speak at the dinner conferenceof our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

BUSINESS LETTER FORMATS

The inside address includes the name and the company’s name and address of the person who will get the letter (Recipient).902 Hadden Ave.

Camden, NJ 08108-7163January 19, 2005

Mr. Paul G. Bennett, ManagerFoxcraft & Courtney, Inc.29588 Market StreetDarby, PA 19023-4267

Dear Mr. Bennett:

We are delighted that you have accepted our invitation to speak at the dinner conferenceof our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

LETTER FORMATS The greeting or salutation is the

opening like Dear Mom followed by a comma for a friendly letter or a colon for a business letter.902 Hadden Ave.

Camden, NJ 08108-7163January 19, 2005

Mr. Paul G. Bennett, ManagerFoxcraft & Courtney, Inc.29588 Market StreetDarby, PA 19023-4267

Dear Mr. Bennett:

We are delighted that you have accepted our invitation to speak at the dinner conferenceof our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

LETTER FORMATS

Mr. Paul G. Bennett, ManagerFoxcraft & Courtney, Inc.29588 Market StreetDarby, PA 19023-4267

Dear Mr. Bennett

We are delighted that you have accepted our invitation to speak at the dinner conferenceof our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

The body is the heart of the letter. This is where you write your message. Remember to keep your writing clear and easy to read. Write for your reader!

LETTER FORMATS

The closing is the ending of your letter. It includes the signature. Leave 4 blank lines where you will sign your name at the end of the letter under a closing word such as Sincerely followed by a comma.

ONLINE LETTER RESOURCES

Excellent resource for more about formatting business letters: http://owl.english.purdue.edu/owl/resource/653/01

/ http://letterwritingguide.com/businessletterformat

.htm http://www.letterwritingguide.com/friendlyletterfor

mat.htm http://www.libraryonline.com/default.asp?pID=47 http://www.writing-business-letters.com/business-l

etter-format.html

ADDRESS ABBREVIATIONS

Here are some

common

abbreviations

that you may

need to use

when you have

small spaces to

write a word.

• N. = north

• S. = south

• E. = east

• W. = west

• St. = street

• Ave. = avenue

• Blvd. =

boulevard

• Rd. = road

• Dr. = drive

• Ln. = lane

• Cr. = circle

• XING = crossing

• Hwy. = highway

• I = interstate