pay roll system
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INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Page 83Ver 2.22
PAYROLLSYSTEM
PAYROLL SYSTEM MENU
The PAYROLL SYSTEM is used to maintain a list of employ-ees’ names, addresses and employment information and is used to interactively calculate and print payroll checks.
Employees’ hours are entered and distributed to appropriate department/cost centers. Annualized tax tables are then used to automatically compute deductions before the check is printed on bank stock.
Monthly and quarterly reports are used to prepare tax filings, and provide analytical information. W-2’s can be generated automatically at year-end.
• ThePAYROLL TYPE/TAxES LiST programproducesalistingofpayrollcompensationcodes(PayCodes)andwith-holdingtaxtables.
• ThePRinT W-2’S programproducesW-2formsonstandardstockformailingtoemployeesandtheI.R.S.
• ThePuRgE PAYROLL REcORdS programisamain-tenanceprogramusedtoremoveolddatafromthepayrolldatabase.
FiLE EdiTORS• FiLE EdiTORS providelowlevelaccesstothedatabaseforprogrammer/systemadministratoruseonly.
TiME REcORdS• ThePOST/EdiT PAYROLL RE-
cORdS programisusedtoadd,change,view,orvoidpayrollrecords,andtointeractivelymaintainpayrollrecordsandcreateandprintpayrollchecksonbankstockforms.
• ThePAYROLL JOuRnAL programprintsanumericallistingofpayrollrecords(checks).
PAYROLL AnALYSiS• ThePAYROLL AnALYSiS programssortpayrolldatainavarietyofwaysandagesitintomonthlycolumnsonaspreadsheet.
EMPLOYEE MASTER FiLE• TheEdiT EMPLOYEE MASTER
FiLE programisusedtoadd,change,viewordeleteemployees’masterdata.
• TheEMPLOYEE MASTER LiSTing programproducesalistingofemployees’masterdataincludingName&Address,PayCodes(rates)andDeductions.
• TheEMPLOYEE AddRESS LiSTing programproducesalistingofemployees’masterdataforonlyName&Address.
• TheEMPLOYEE LABELS programproducesnameandad-dresslabelson1"highx3.5"widelabels.
MiScELLAnEOuS• TheEdiT TYPE/TAxES FiLE programisusedtoadd,change,viewordeletepayrollcompensationcodesandwithholdingtaxtables.
PAYROLLMENUSCREEN
PAYROLL SYSTEM
TM
1729 Gateway Circle, OH 43123 • Grove City, OH 43123 • Phone 614-875-2006www.infonetx.com • e-mail: info@infonetx.com • Fax 614-875-7761
Page 84 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Page 84 Ver 2.22
PAYROLLSYSTEM
POST/EDIT PAYROLL RECORDS
ThePOST/EDITPAYROLLRECORDSprogramisusedtoadd,change,view,orvoidpayrollrecords,andtointeractivelymaintainpayrollrecordsandcreateandprintpayrollchecksonbankstockforms.
• EachPayrollCheckconsistsof:
– check number
– Threecharacteremployee id
– check date
– Multiplelinesforpayrolldata:
– Pay codes(hourly,overtime, salary)
– Work dates
– Keysfordept.and/orcost center
– Hoursworkedandrate or wage
• Earnings and deductions(taxes)automati-callycalculatedormaybemanuallyentered
• Totalhours,net,earnings,anddeductions automaticallycalculated.
• Auditjournal(checkregister)producedatendofeditsession.
• Securitypermissionmodestopreventeditingofpayrollrecordsandprintingofpayrollchecksexceptbyauthorizedperson-nel.
EDITSCREEN:POST/EDITPAYROLLRECORDS
PAY EXACTLY
TO THEORDER OF
1729 Gateway Circle, OH 43123 • Grove Citywww.
, OH 43123 • Phone 614-875-2006infonetx.com • e-mail: info@infonetx.com • Fax 614-875-7761
DATE CHECK NO.
AMOUNT
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Page 85Ver 2.22
PAYROLLSYSTEM
PAYROLL JOURNAL
ThePAYROLLJOURNALprogramproducesanumericallistingofpayrollrecords(checks).
•Actual oraverage hourly ratesinformationavailable.
•Canberestrictedtodesireddepartment and/orcost center(Key1&Key2).
•Hours,earnings,deductions,andbenefits summarizedby g/L Accountatendofreport.
•Detailed/Summarymodesavailable.
•Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,fax,emailoranetworkedharddriveontheserver.
SETUPSCREEN:PAYROLLJOURNAL(top)SAMPLEOUTPUT:PAYROLLJOURNAL(bottom)
Page 86 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Page 86 Ver 2.22
PAYROLLSYSTEM
PAYROLL ANALYSIS
ThePAYROLLANALYSISprogramssortpayrolldataandageitintomonthlycolumnsonaspreadsheet.
• SortspayrollbyEmployee,g/L Ac-count,department and/orcost center(Key1&Key2).
• Summarymodedisplaysmonths(Jan-Dec)acrossreportwithyear-to-datetotal.
• Detailedmodeshowspayrollrecordssup-portingdata.
• CanberestrictedtodesiredDepartmentand/orCostCenter(Key1&Key2).
• Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,fax,emailoranetworkedharddriveontheserver.
SETUPSCREEN:PAYROLLBYACCOUNT
SAMPLEOUTPUT:PAYROLLBYACCOUNT
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Page 87Ver 2.22
PAYROLLSYSTEM
EMPLOYEE MASTER FILE
TheEDITEMPLOYEEMASTERFILEprogramisusedtoadd,change,viewordeleteemployees’masterdata.
• Eachemployeerecordisidentified byathreecharacterEmployee id(his/ herinitials)andcontains:
– name,address,telephonenumber, andsocialsecuritynumber.
–Twolinesofgeneral notes.
–Birth,start,andterminate dates.
–Pay ratesandtaxtablewithholding categories.
• Fixedamountdeductions can over ride standard tax tables.(Insurance, IRSgarnishments,uniforms,…)
EDITSCREEN:EDITEMPLOYEEMASTERFILE
SAMPLEOUTPUT:EMPLOYEEMASTERLISTING
Page 88 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Page 88 Ver 2.22
PAYROLLSYSTEM
EDIT TYPE/TAXES FILE
TheEDITTYPE/TAXESFILEprogramisusedtoadd,change,viewordeletepayrollcompensationcodesandwith-holdingtaxtables.
• Payroll compensation codescanbecreatedtomeetnewneeds.(Overtime,double-overtime,sickleaveorwellnessdays,vacation,…)
• Tax tablesmaintainedforFederal,StateandLocaldeductionsusingannualized formulas.
EDITSCREEN:EDITTYPE/TAXESFILE(top)SAMPLEOUTPUT:PAYROLLTYPE/TAXESLIST(bottom)
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Page 89Ver 2.22
PAYROLLSYSTEM
ThePRINTW-2’sprogramproducesW-2formsonstandardstockformailingtoemployeesandtheI.R.S.
SAMPLEOUTPUT:W-2
PRINT W-2'S
Page 90 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Page 90 Ver 2.22
PAYROLLSYSTEM
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