performing pre-disaster mitigation assessments using ufis and ufras

Performing Pre-Disaster Mitigation Assessments Using UFIS and UFRAS

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Agenda• Inspection process• How UFIS and UFRAS help• How to use UFIS• Exercise

• How to use UFRAS• Exercise

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Inspection Process• Assemble list of candidate critical facilities• Input facilities and scoring criteria in UFIS

o Ranked list of facilities for inspection• Perform site visit/inspection

o Building walk around / walk througho UFRAS scoringo Written report detailing findings and

recommendations

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UFIS vs. UFRAS• UFIS – University Facilities Importance Spreadsheet

o Intended to rank facilities according to relative importance

o Extremely simple formulaso 8 inputs per facilityo Helps build consensus among stakeholders

• UFRAS – University Facilities Risk Assessment Spreadsheeto Intended to rank facilities according to relative

risko Extremely intricate formulaso ~ 250 inputs per facilityo Demonstrates to funding agency that mitigation

dollars are being allocated effectively

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UFIS• User’s Guide• Table 1-1 – Occupancy – ASCE 7• Facility List• Weights• Data Entry Form• Results

• Note: Macros MUST be enabled!

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Choosing Occupancy• Most buildings are Occupancy II

o Offices, warehouseso Anything not a III or IV

• Occupancy IIIo Classroom or residence halls that hold more than

500 people• Occupancy IV

o Police, fire, 911 call center, critical telecom

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Facility List• Enter the list of facilities to be ranked in the

appropriate red-shaded column• Can cut and paste into this sheet• NCCHEF # can be any number, not required

for analysis• Enter the following facilities and NCCHEF #

o Sycamore Dorm #1o Atkins Library #2o Duke Centennial Hall #3o Public Safety Building #4o Cameron Hall #5

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Weights• Weights allow the user to give greater

significance to one or more ranking criteria• Higher value for weight means a greater

significance• Example – you are more concerned about

the value of the facility’s contents than its historic value

• No restriction on the value other than it must be greater than 0

• Recommended weight = 1.0 for all factors

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Data Entry Form• Will automatically populate from the Facility

List sheet• Under each Facility Factor, assign a ranking

using the weights shown in the column heading

• A higher weight means the facility is more important with respect to the factor

• Name of user – handy if multiple people are filling out UFIS together

• Comments – useful for explaining very high/low ratings

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Factors• Occupancy – Get from Table 1-1• Emergency Function – Is it critical in your

emergency plan? • Facility Loss – High insured value of structure?• Facility Contents – High insured value of

contents?• Business Continuity – is it critical to COOP?• Interconnectivity – do multiple facilities rely on

this facility?• Data/Animal – is there a vivarium or high value

research?• Historical/Cultural – is there historic/cultural

value?

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Example Building Properties

• Sycamore – 600 beds, 15 stories, shelter in place facility, largest dorm on campus

• Atkins Library – 12 stories, highest insured value on contents and structure, primary data center/fiber point of delivery

• Duke Centennial – Mech. Engr. Research and classroom building, one of a kind equipment, occupancy of 300 people

• Public Safety Building – Small one story structure housing police dept, 911 call center, armory

• Cameron Hall – Civil engineering dept, office building, occupancy of 250 people

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Results• Step 1 – Press “Get Data”• Step 2 – Press “Sort Results”• Sorted importance scorings presented

• If you want to make changes to your scoring and then re-rank, press “Clear Results” button

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Ranking Results• Did the UFIS generated ranking match your

own prioritization?

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Questions/ContactBrian Zapata6302 Fairview Road, Suite 600Charlotte, NC 28210(704) 358-8240 - Phone(704) 358-8342 - Fax(888) 529-7243bzapata@zapatainc.comhttp://www.zapatainc.com