pm in practice | managing multiple projects...2017/11/23  · training in project management, pmp®...

PM in Practice | Managing Multiple Projects

PROJECT MANAGEMENT WEBINAR

Things to know…

▪ All participants will be on mute

▪ Questions are welcome

▪ Use the question box to ask questions

▪ PM training is valid for 1 PDU

▪ Must be in attendance for full session

▪ PDU certificate sent by the end of the day

▪ Recording and slides sent by tomorrow

Alexa Ortega-Mendoza

Project Insight

Marketing Associate

Alexa.ortega-mendoza@projectinsight.com

www.projectinsight.net

Moderator

Project Insight

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Diane Buckley

CEO, Core Performance Concepts Inc.

Training in project management,

PMP® and CAPM® certification, leadership,

business analysis, agile and six sigma

dbuckley@cpconcepts.net

www.coreperformanceconcepts.com

Presenter

PMP® and CAPM® are registered trademarks of the Project Management Institute

The Problem

• 9% of organizations rate themselves as excellent on successfully executing strategy

• 56% meet their original goals and business intent

• 44% of all Strategic Initiatives fail

• High performing organizations successfully complete 89% of their projects

• Low performers only 36% success• Wasting 12x more than high performers

• Less than 5% of the population can truly multitask

High v. Low Performance

•

•

•

•

•

Doing More with Less

Active Listening

Prioritize Work and Time

• Know what the priorities are

• Know your critical path items

• Don’t be afraid to ask questions about things impacting your project

• Know and communicate why you are prioritizing one project over another

• Understand the cost of the decisions you make

IMPORTANT

and

Not Urgent

IMPORTANT

and

URGENT

Not Important

and

Not Urgent

Not Important

and

URGENT

Based on work by Stephen Covey in First Things First

Clear Communications

• Precise

• Consistent

• Correct

• Complete

• Measurable

• Unambiguous

Ask Yourself…

• Are you being consistent in your message?

• Are you giving the most important initiatives every opportunity to succeed?

• Does the situation require different communications? Not just written or verbal.

Manage Expectations

• Project charter

• Focus on the intent (objectives)

• Repetition

• Explain why

• Strategize EVERY communication

You Asked…

• We practice these concepts, but what can we do when others do not?

• Is there a cost of micro managing?

• How can you refocus your direct manager when they try to increase scope?

A Cross Project Tool

Review

• Know your organization’s priorities

• Understand how your project(s) fit

• Work on your own personal efficiency

• Help your team successfully prioritize

• Be willing to quantify the impact of not prioritizing

Questions?

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See you next time!