p&o ports efficient port operation using electronic commerce systems

P&O Ports

Efficient Port Operation

Using

Electronic Commerce Systems

P&O PortsA.P.E.C. Presentation

Agenda

• P&O Ports Systems

• Electronic Commerce Gateway

• Import Process

• Delivery of Import Cargo using VBS & Transponders

• Question / Answer Session

Sydney (Port Botany)400,000 TEUsMelbourne

400,000 TEUs

Fremantle150,000 TEUs

Brisbane150,000 TEUs

Australian Container terminals

ANZ major Bulk and General Operations

Adelaide

Bell Bay

Gladstone

Hamilton

Auckland &Tauranga

White Bay

Glebe IslandMelbourne

Fremantle

ANZ Bulk and General Operations

Adelaide

Bell Bay

Darwin

Gladstone

Hamilton

White Bay

Glebe Island

Fremantle

Melbourne

New Castle

Auckland &Tauranga

Buenos Aires - Argentina

Tilbury-UK

Port Qasim-Pakistan

Laem Chabang-Thailand

Nava Shiva- India

Shekou - China

Colombo-Sri Lanka

Vostochny - RussiaSouthampton-UK

Manila - Philippines

P&O Ports International Operations

Cagliari-Italy

Maputo - Mozambique

Macrae - South Africa

IT Strategy

Provide superior global communication andinformation access

Infrastructure

OperationalSystems

StrategicSystems

•E.C./EDI•EIS•Intranet•Extranet•Web enabled applications

•NAVIS •CAPITOL

Electronic Commerce Gateway

P&O PORTS

NETWORK

LINK

SYD

BNE

FRE

MEL

OTHERS

Electronic Commerce Gateway

P&O PORTS

NETWORK

LINK

CLIENTS

CUSTOMS

OTHER PORTS

SYD

BNE

FRE

MEL

OTHERS

Electronic Commerce Gateway

P&O PORTS

NETWORK

LINK

CLIENTS

CUSTOMS

OTHER PORTS

VALUE ADDED NETWORKSVALUE ADDED NETWORKS

INTERNETINTERNET

SYD

BNE

FRE

MEL

OTHERS

Electronic Commerce Gateway

P&O PORTS

NETWORK

LINK

CLIENTS

CUSTOMS

OTHER PORTS

VALUE ADDED NETWORKSVALUE ADDED NETWORKS

EDI

GATEWAY

INTERNETINTERNET

SYD

BNE

FRE

MEL

OTHERS

Electronic Commerce Gateway

EXTERNAL COMMS

SOFTWARE

Electronic Commerce Gateway

INTERNAL COMMS TO P&O

PORTS NETWORK

EXTERNAL COMMS

SOFTWARE

Electronic Commerce Gateway

CLIENT DATABASE

INTERNAL COMMS TO P&O

PORTS NETWORK

EXTERNAL COMMS

SOFTWARE

• Communications Network

• Mailbox Name

• Message Formats

• Frequency of messages

• Client• Client

Client Database

Electronic Commerce Gateway

CLIENT DATABASE

PRE & POST

PROCESSING

INTERNAL COMMS TO P&O

PORTS NETWORK

EXTERNAL COMMS

SOFTWARE

• Any special requirement or variations to standard messages.

• Client• Client

Pre & Post Processing

Electronic Commerce Gateway

CLIENT DATABASE

PRE & POST

PROCESSING

INTERNAL COMMS TO P&O

PORTS NETWORK

EXTERNAL COMMS

SOFTWARE

AUDIT TRAIL

• Full auditing of inward and outward messages.

Audit Trail

P&O Ports works closely with Government and Industry Bodies in

the development of E.D.I.

• Australian Customs Service

• Australian Quarantine Service

• Department of Transport

• Tradegate/E.C.A.

• Australian Chamber of Shipping

• Our Clients

P&O Ports EDI Covers:

• Bayplans

• Container Movement Messages

• Sea Cargo Automation

Bayplans

• Format used:

• ANZECS

• UN/EDIFACT ‘BAPLIE’ Versions 1.3, 1.5, 2.0

• Floppy Disks are also provided to vessel.

• Overseas Terminals/Agents send Bayplans to first Australian port of call.

• Ship worked - Bayplan updated and sent to nextAustralian terminal.

• At last Australian port of call Bayplan is updated and sent to agent for transmission to next

overseas port.

Container Movement Messages

Very Advanced

• National mailboxes have been established.

• Container receival/delivery/load discharge messages are sent to national mailboxes via EDI for direct update

into shipping company systems.

Sea Cargo Automation

An initiative of ACS & AQIS

• P&O Ports has been an active participant in the development of electronic clearances for import cargo.

An initiative of ACS & AQIS

• P&O Ports has been an active participant in the development of electronic clearances for import cargo.

Import Process

CUSTOMSCUSTOMS

MANIFEST

Manifest - Bills of Lading and Containers

IFCSUM

LINELINE

IMPORTIMPORTIMPORTIMPORT

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

MANIFEST

BAPLIEBAPLIE

Bay Plan

(Containers & Cargo)

Manifest - Bills of Lading and Containers

BAYPLAN

LINELINE

IFCSUM

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

MANIFEST

Manifest - Bills of Lading and Containers

LINELINE

IFCSUM

Bay Plan

(Containers & Cargo)

BAYPLANBAPLIEBAPLIE

COPRARCOPRARSTATUS

LIST COPRARCOPRARSTATUS

LIST

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

Bay Plan

(Containers & Cargo)

Manifest - Bills of Lading and Containers

BAYPLAN

VesselDischargeClearance

LINELINE

IFCSUM

BAPLIEBAPLIE

CUSRESCUSRES

MANIFESTSTATUS

LIST

SECURITYSCREEN

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

MANIFESTSTATUS

LIST

Manifest - Bills of Lading and Containers

BAYPLAN

VESSEL READY TO DISCHARGE.......VESSEL READY TO DISCHARGE.......

LINELINE

Bay Plan

(Containers & Cargo)

IFCSUM

BAPLIEBAPLIE

VesselDischargeClearance

CUSRESCUSRES

SECURITYSCREEN

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

Progressive Discharge Report

CUSCAR

COARRICOARRI

LINELINE

Container Discharge Report

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

Import clearance

CUSCAR

CUSRESCOARRICOARRI

Container Discharge Report

CUSTOMSENTRY

COMMERCIALCLEARING

LINELINE

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMSLINELINE

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMSLINELINE

VEHICLE BOOKING

DATE/TIMEOF DELIVERY

Local MessageLocal Message

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

LINE

DELIVERY

ORDER

ELECTRONIC

OR PAPER

AGENTAGENT

Import processing and billing

IMPORTIMPORT

IMPORTIMPORTIMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMSAGENTAGENT

Import processing and billing

DTIN-GATE

LINE

DELIVERY

ORDER

ELECTRONIC

OR PAPER

DELIVERY

TICKET

IMPORTIMPORTIMPORTIMPORT

TERMINALTERMINAL CUSTOMSCUSTOMS

POCU 1234567

Container Departure Msg

CUSRESCUSTOMS

&

PORT

OUT-GATE

CODECOCODECO

Container Delivery Message

AGENTAGENT

Vehicle Booking Systemusing

Transponders

• Port Botany Sydney has an efficient VBS system utilising transponder technology.

• Port Botany Sydney has an efficient VBS system utilising transponder technology.

Paperless Delivery

P&O Ports use:

• EDI Vehicle Booking System

• Transponders

• Radio Data Technology

To provide delivery of containers.

P&O Ports use:

• EDI Vehicle Booking System

• Transponders

• Radio Data Technology

To provide delivery of containers.

Paperless Delivery

Electronic Bayplan

via EDI

Electronic Bayplan

via EDI

Pre-Arrival of Container

updated to computer system

Pre-Arrival of Container

updated to computer system

C.T.O.C.T.O.

Computers

• Container 123

• Container details

Computers

• Container 123

• Container details

Paperless Delivery

SCA Clearance

via EDI

SCA Clearance

via EDI

Sea Cargo Automation Clearance

updates computer

Sea Cargo Automation Clearance

updates computer

C.T.O.C.T.O.

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

Paperless Delivery

Shipping Company

via EDI

Shipping Company

via EDI

Container discharged

Discharge message sent to Shipping

Company

Container discharged

Discharge message sent to Shipping

Company

C.T.O.C.T.O.

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

• PAD Location

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

• PAD Location

Paperless Delivery

Ex Shipping Company

via EDI

Ex Shipping Company

via EDI

Shipping Company sends CTO

Shipping Company Clearance

- Security Number

- Transport Company

Shipping Company sends CTO

Shipping Company Clearance

- Security Number

- Transport Company

C.T.O.C.T.O.

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

• PAD Location

• Shipping Company Clearance

• Security Number

• Transport Company

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

• PAD Location

• Shipping Company Clearance

• Security Number

• Transport Company

Paperless Delivery

Transport company makes VBS booking

- Transport Company checked

- Security number checked

- ACS/AQIS cleared

- Shipping Company cleared

Transport company makes VBS booking

- Transport Company checked

- Security number checked

- ACS/AQIS cleared

- Shipping Company cleared

C.T.O.C.T.O.

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

• PAD Location

• Shipping Company Clearance

• Security Number

• Transport Company

• Date & Time for Delivery

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

• PAD Location

• Shipping Company Clearance

• Security Number

• Transport Company

• Date & Time for Delivery

Paperless Delivery

Transport Company notifies transponder number of truck.Transport Company notifies transponder number of truck.

C.T.O.C.T.O.

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

• PAD Location

• Shipping Company Clearance

• Security Number

• Transport Company

• Date & Time for Delivery

• Transponder Number

Computer

• Container 123

• Container details

• ACS Clearance

• AQIS Clearance

• PAD Location

• Shipping Company Clearance

• Security Number

• Transport Company

• Date & Time for Delivery

• Transponder Number

Paperless Delivery

• Truck Arrives

• Transponder Read

• Computer Files Searched

• Delivery Docket Printed

• Truck called to location

• Message to forklift via Radio Data Transmission

• Container Delivered

• EDI message to ACS/AQIS

• EDI delivery message to shipping company

• Truck Arrives

• Transponder Read

• Computer Files Searched

• Delivery Docket Printed

• Truck called to location

• Message to forklift via Radio Data Transmission

• Container Delivered

• EDI message to ACS/AQIS

• EDI delivery message to shipping company

Paperless Delivery

Results

• Delivery of import container with no exchange of paperwork.

• All messaging done by EDI

Results

• Delivery of import container with no exchange of paperwork.

• All messaging done by EDI

Benefits

• No data entry by Shipping Company or CTO staff

• Computer systems automatically updated via EDI messages.

• Faster truck turn-around as driver does not have to leave truck to have paperwork checked at terminal gate.

• Improved Security

• No data entry by Shipping Company or CTO staff

• Computer systems automatically updated via EDI messages.

• Faster truck turn-around as driver does not have to leave truck to have paperwork checked at terminal gate.

• Improved Security

P&O Ports EDI

P&O Ports currently processes approx. 10 million EDI messages annually.P&O Ports currently processes approx. 10 million EDI messages annually.

P&O Ports EDI via Internet

Reliability

P&O Ports believes that reliability of the Internet is as good as any other network.

Reliability is very much linked to:

• The quality of your ISP

• Your own implementation (Mail server, Firewall, etc)

Reliability

P&O Ports believes that reliability of the Internet is as good as any other network.

Reliability is very much linked to:

• The quality of your ISP

• Your own implementation (Mail server, Firewall, etc)

Summary

P&O Ports believes efficient Port Operations can be achieved using Electronic Commerce Systems.

• Saves data entry

• Reduces errors

• Gives timely information

We work closely with our clients in the development.

P&O Ports believes efficient Port Operations can be achieved using Electronic Commerce Systems.

• Saves data entry

• Reduces errors

• Gives timely information

We work closely with our clients in the development.

Question / Answer

Session