rda for acquisitions & copy cataloging 10/11/2010 1
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RDA FOR ACQUISITIONS & COPY CATALOGING
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Preparing for Change
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We will not try to get into the theoretical basis of RDA--but recognizing certain principles is unavoidable!
Our modest goals-- Be able to recognize when a record has
been cataloged using RDA rules Start becoming familiar with significant
differences between AACR2 and RDA Avoid "correcting" RDA cataloging that differs
from AACR2
RDA -- What Is It?
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RDA= Resource Description and Access Developed by Anglo-American national libraries
and associations but usable beyond English-speakers
Supersedes AACR2 cataloging rules for description and access; will affect subjects to some degree
Intended to be more friendly to computers & users, and to be usable internationally Based on the IFLA Functional Requirements for
Bibliographic Records [FRBR] and the Statement of International Cataloguing Principles
RDA -- When?
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RDA is being tested, but the RDA "test" records you find in OCLC will be valid for use
For the testing program, beginning Oct. 1, the Library of Congress and selected libraries (YUL is not one of them) will begin to contribute records following RDA rules
Member contributors will enter RDA records directly in OCLC; LC RDA records will be loaded into OCLC on the same schedule as other LC bibliographic records
Test period ends in December, but some libraries will continue to contribute RDA records in OCLC
Decision on nationwide implementation summer 2011
RDA Identifiers in MARC
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040 ‡e combined with Leader Cataloging Form i (NOT a)
RDA Cataloging Copy
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Accept RDA cataloging found in OCLC as you would any other full/core level cataloging--RDA cataloging is NOT a parallel record
Caution: some of the changes resulting from the RDA rules will look like "errors"
Do not try to revise RDA records to AACR2 Do not try to revise AACR2 records (Leader
Cataloging Form: a) using the RDA rules LC CIP: refer to the Catalog Training Librarian
RDA Principles
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Transcribe what you see Less emphasis on translating what is on the page or
label, etc. into cataloging-specific conventions The record should be more comprehensible to
the user (but not necessarily to the cataloger) Avoid cataloging abbreviations unless well-known De-emphasize "catalogers talking to catalogers"
Core is the new default (the bib record as wiki) Maintain continuity with AACR2
Capitalization
245 10 ‡a Harper's dictionary of Hinduism : ‡b its mythology, folklore, philosophy, literature, and history / ‡c Margaret and James Stutley.
245 10 ‡a Harper's dictionary of Hinduism : ‡b its mythology, folklore, philosophy, literature, and history / ‡c Margaret and James Stutley.
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AACR2 RDA (Default)
Capitalization (Transcribe What You See)
245 10 ‡a Harper's dictionary of Hinduism : ‡b its mythology, folklore, philosophy, literature, and history / ‡c Margaret and James Stutley.
245 10 ‡a Harper's Dictionary of HINDUISM : ‡b Its Mythology, Folklore, Philosophy, Literature, and History / ‡c Margaret and James Stutley.
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AACR2 RDA (Alternative)
Errors (Transcribe What You See)
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RDA:245 10 ‡a Cataloging non-prnit and
internet resources / ‡c Mary Beth Weber.246 1_ ‡a Cataloging non-print and
internet resourcesCAUTION: does not apply to serialsAACR2:245 10 ‡a Cataloging non-prnit [i.e. non-
print] and internet resources / ‡c Mary Beth Weber.
Parallel Titles (Transcribe Where You See)
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Parallel title doesn't have to be on the title page--you can transcribe the title page but take the parallel title from the cover, half-title, anywhere on the book (or other resource)
Not limited to 2 parallel titles; in fact, the implication in RDA may be that all parallel titles must be transcribed.
Parallel Title (RDA)
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Title page: Atlanterhavsveien -- forfattere Kristin Nekstad
Cover: Atlanterhavsveien -- Die Atlantikstrasse -- Atlantic Ocean Road -- Route de l'Atlantique245 00 ‡a Atlanterhavsveien = ‡b Die
Atlantikstrasse = Atlantic Ocean Road = Route de l'Atlantique / ‡c forfattere Kristin Nekstad.
If more than one parallel title, it's cataloger's decision on how many to transcribe, and how many 246 31s to make as well. <or is it?>
Source(s) for SoR
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Statement of responsibility doesn't have to be on the title page; still required to use the title page, but if necessary, cataloger can take all or part of the statement of responsibility from somewhere else, as long as it's on the bookTitle page: A New History of French Literature.Verso t.p.: Edited by Denis Hollier245 02 ‡a A New History of French Literature /
‡c Edited by Denis Hollier. No brackets to indicate that the statement of
responsibility came from somewhere else on the book
Brackets are only used for cataloger-supplied information.
SoR: Transcribe What You See 2.4.1.4. Titles, founding dates, etc. are
transcribed as they appear in the statement of responsibility (option to omit; ellipses not needed). Sections in blue are not transcribed in AACR2: 245 … / ‡c by E. Nolue Emenanjo, Executive
Director, National Institute for Nigerian Languages, Ogbor Hill, Aba.
245 … / ‡c Reverend Peter M.J. Stravinskas, Ph. D., S.T.L., Editor ; Introductory Remarks by Cardinal Anthony J. Bevilacqua and Archbishop Theodore E. McCarrick.
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SoR: Farewell "Rule of Three"
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Statement of responsibility is not limited to three authors.
RDA--1st author listed is the main entry100 1_ ‡a Hughes-Hallett, Deborah.245 10 ‡a Calculus : ‡b single variable / ‡c by
Deborah Hughes-Hallett, Andrew M. Gleason, William G. MacCallum, and David O. Lomen. <700's for the other authors not required>
AACR2--Rule of three enters under title245 00 ‡a Calculus : ‡b single variable / ‡c by
Deborah Hughes-Hallett … [et al.].
SoR: Farewell "Rule of Three"
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Cataloger can also do it like this: 100 1_ ‡a Hughes-Hallett, Deborah.245 10 ‡a Calculus : ‡b single variable / ‡c by
Deborah Hughes-Hallett [and three others].
Cataloger can make 700s for one, two, three or none The 700 (or 700's) for one, two, or three of
the others does not need to be justified.
Access Points & Statement of Responsibility
245 04 The Blackwell dictionary of Eastern Christianity / ‡c edited by Ken Parry … [et al.] ; foreword by Kallistos Ware.
700 1_ ‡a Parry, Ken.
245 04 The Blackwell Dictionary of Eastern Christianity / ‡c Edited by Ken Parry … [and four others].
700 1_ ‡a Parry, Ken.700 1_ ‡a Healey, John
F.
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AACR2 (access limited to first named editor)
RDA (cataloger can select which of the "four others" is given access)
Noun Phrase
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AACR2 245 10 ‡a Otherwise : ‡b three novels / ‡c by John
Crowley. RDA
245 10 ‡a Otherwise / ‡c three novels by John Crowley. <RDA change--grammatical connection>
AACR2 245 10 ‡a Antiquities : ‡b seven stories / ‡c John
Crowley. RDA
245 10 ‡a Antiquities : ‡b seven stories / ‡c John Crowley. <no change--no grammatical connection>
250 (Transcribe What You See)
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On title page: Second edition AACR2: 250 __ ‡a 2nd ed. RDA: 250 __ ‡a Second edition.
Edition always ends with a period, even if the last word is abbreviated
On title page: 2nd ed. AACR2: 250 __ ‡a 2nd ed. RDA: 250 __ ‡a 2nd ed.. <note end
punctuation>
RDA Details: 260
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Copyright is always transcribed but the cataloger has to use the copyright symbol (or write out "copyright")
If the only date available is the copyright, that date is the inferred date & is entered in brackets followed by the copyright date
260 __ ‡a Berlin : ‡b DIRECTMEDIA Publishing GmbH, ‡c [2001], ©2001.
260 continued
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Place of publication. The higher jurisdiction is never supplied, but the larger jurisdiction should be transcribed if present
AACR2: 260 __ ‡a New Haven [Conn.] : ‡b Yale University Press, ‡c c2010.
RDA: 260 __ ‡a New Haven : ‡b Yale University Press, ‡c [2010], ©2010.
RDA: 260 __ ‡a New Haven, Conn. : ‡b Yale University Press, ‡c [2010], ©2010.
For the User's Benefit, Many Abbreviations Eliminated
3rd ed. rev. <Book: Third edition revised>
3rd ed. rev. <Book: 3rd ed. revised>
p. ill. col. ca. b., d. [s.n.] min., sec., in.
Third edition revised.
3rd ed. revised.
page(s) illustrations color [or sometimes colour] approximately born, died <but not with
headings> [publisher not identified] min., sec., in. [no change]
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AACR2 RDA
300
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Many common terms are not abbreviated, but-- "cm" is not considered an abbreviation; use without
a period unless it is followed by a series LC Policy: optional to enter subfield b
300 __ ‡a 31 pages : ‡b color illustrations ; ‡c 18 cm.490 1_ ‡a Digitale Bibliothek
300 __ ‡a 31 pages : ‡b color illustrations ; ‡c 18 cmNo 490
3xx -- Goodbye to GMD
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Video
245 04 The war of the worlds ‡h [videorecording].
300 __ ‡a1 videodisc (85 min.) : ‡b sd., col. ; ‡c 4 3/4 in.
490 1_ ‡a Criterion collection
245 04 The War of the Worlds.
300 __ 1 DVD (85 min.) : ‡b sound, color ; ‡c 4 3/4 in..
336 __ ‡a two-dimensional moving-image ‡2 rdacontent
337 __ ‡a mediated ‡2 rdamedia
338 __ ‡a videodisc ‡2 rdacarrier
490 1_ ‡a CRITERION Collection
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AACR2 RDA
Application to Books
100 1_ ‡a Wells, H. G. ‡q (Herbert George), ‡d 1866-1946.
245 14 ‡a The war of the worlds / ‡c by H.G. Wells.
250 __ 2nd rev. ed.
300 __ ‡a 268 p. : ‡b ill. ; ‡c 22 cm.
100 1_ ‡a Wells, H. G. ‡q (Herbert George), ‡d 1866-1946, ‡e author.
245 14 The War of the Worlds / ‡c by H.G. Wells.
250 __ ‡a Second revised edition.
300 __ ‡a 268 pages : ‡b illustrations ; ‡c 22 cm
336 __ ‡a text ‡2 rdacontent
337 __ ‡a unmediated ‡2 rdamedia
338 __ ‡a volume ‡2 rdacarrier10/11/2010
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AACR2 RDA
Access Points
Relationship terms (‡e) are encouraged Terms from the authorized list in RDA, but LC will only
be making them for illustrators of children's books, and for translators (all, apparently)--but no restriction on other testers
Some RDA rules would affect NACO authority records; how to handle locally during the test period is not yet decided; examples: Expanded use of profession qualifiers to distinguish
modern authors if dates are not available: 100 1_ ‡a Smith, John ‡c (Professor); 100_1 ‡a Smith, John ‡c (Composer)
Bible: “O.T.” and “N.T.” dropped if specific books are named--split files result; if specific book is not named, use Bible. Old Testament; Bible. New Testament.
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Fun Fact -- A Sherlock Holmes Novel AACR2. Only real people can be used as headings
100 1_ ‡a Meyer, Nicholas, ‡d 1945-245 10 ‡a The seven-per-cent solution : ‡b being a reprint
from the reminiscences of John H. Watson, M.D. / ‡c as edited by Nicholas Meyer.
[no added entry] RDA: Fictional entities (persons or families; not
corporate bodies) can be used as access points; not clear how this is going to be expressed, so this is a guess:100 1_ ‡a Watson, John H.245 10 ‡a The seven-per-cent solution / ‡c being a reprint
from the reminiscences of John H. Watson, M. D. ; as edited by Nicholas Meyer.
700 1_ ‡a Meyer, Nicholas, ‡d 1945-
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Inconsistencies
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Application of RDA is still a work in progress -- that's what the testing is for
Expect inconsistencies of application; using RDA will become more standardized, especially if it is adopted by the national libraries
OCLC
OCLC will not permit 2 master records in the database where one is AACR2 and the other is RDA
OCLC: RDA original master records may be contributed but AACR2 records already in WorldCat cataloged as blank, 1, 4,8, I, or L must NOT be updated to RDA (some flexibility for serials)
Minimal & Descriptive Rules i or blank records can be updated/upgraded to RDA; once done, they cannot be re-updated to AACR2 (and vice versa from A2 to RDA)
OCLC: if record in WorldCat is coded as RDA, do not update to AACR2
Website: http://www.oclc.org/us/en/rda/about.htm
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YUL & RDA
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For now, wait until there is a decision from LC before investing in detailed training or an implementation schedule
Catalogers are using Torbis to create RDA records (or modify AACR2 records to RDA) using some of the tools in the upcoming slides
If you go into Torbis, you can retrieve them by doing a keyword search using "rda" From the records retrieved, look for 040 with ‡e
rda
Key Points
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RDA records will begin to appear in OCLC in October 2010
Know the 040/Leader configuration for RDA records Know some of the more obvious “tells” that
characterize an RDA record (e.g. 336-338) Once the record is identified as RDA, leave it as is Don’t confuse RDA differences from AACR2 as
errors National/international policy on adoption will not
be decided until ca. mid-2011
RDA Toolkit
RDA is intended to be used online (unlike AACR2)
Access via IP range; currently subscription limits to 20 concurrent users
Under the Tools tab, the mapping of MARC to RDA is very useful since the RDA organization does not follow ISBD order--and doesn't have an index
http://access.rdatoolkit.org/
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Learn More About--
LC– full set of PPT training materials http://www.loc.gov/catdir/cpso/RDAtest/r
datraining.html Keep in mind that the LC Policy
Statements (LCPS) for the RDA training are linked on Cataloger's Desktop
Also of interest: University of Chicago list of records
http://www.lib.uchicago.edu/staffweb/depts/cat/rda.html
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OCLC RDA Master Record Numbers
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On OCLC search #<number> 664274706 (sound recording) 587154084 (CIP by LC for book) 654315578 (LC -- some of the headings
have RDA authority records in OCLC -- not yet in LCDB)
668499427 (map) 667595615 (atlas) 668374705 (score) 667706568 (serial) 667724423 (video)
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