relay online best practices web conference: team recruitment

Relay Online Best Practices

Web Conference:

Team Recruitment

Agenda• Welcome• Statistics• Topic of the Month: Team Recruitment• Other Best Practice Sharing• Q & A / Problems / Concerns / Barriers• Adjourn

Objectives• To share best practices throughout the

High Plains Division

• To discuss current issues and solutions

• To have a successful experience with the Relay Online tool

Ground Rules

• Turn off your cell phones or put yourself on mute

• No fighting

• No biting

• No name-calling

• Every idea is of value

Overall Statistics• 473 Relays in the High Plains

Division are Online in FY08• 255 have some activity (i.e.,

Registrations, Donations)• $158,250 in online funds collected

as of 1/30/08• 10,599 Registrants• 6,860 Unique Donors gave 7,566

Gifts

Statistics (Top 5)

Public Event Name

Total Online Gifts($)

$158,250.48

2008 Relay For Life of Washington University, MO

$23,149.00

2008 Relay For Life of Katy/West Houston $9,480.00

Relay For Life of Saint Louis University $9,350.01

2008 Relay For Life of Cy Fair, TX $4,830.00

2008 Relay For Life of Bay Area - Baytown, TX

$4,447.00

Public Event Name

Number of Primary

Registrations

10,599

Relay For Life of Saint Louis University 1,015

2008 Relay For Life of Washington University, MO

828

2008 Relay For Life of Rockwood, MO 262

Aggie Relay For Life 2008 236

University of Hawaii, Manoa 2008 220

Statistics (Top 5)

Public Event NameTotal Online

Gifts($)

Total Offline Confirmed

Gifts($)

Total of All Confirmed

Gifts($)Number of Gifts

$158,250.48 $121,478.97 $279,729.45 7566

2008 Relay For Life of Leon County,TX $50.00 $29,657.00 $29,707.00 11

2008 Relay For Life of Washington University, MO $23,149.00 $200.00 $23,349.00 1146

2008 Relay For Life of Cy Fair, TX $4,830.00 $9,325.00 $14,155.00 112

2008 Relay For Life of Polk County, Texa $540.00 $10,851.54 $11,391.54 36

2008 Relay For Life of Guam, GU $1,295.00 $9,957.02 $11,252.02 44

Team Recruitment• Marketing

– REFERENCE: Marketing Your Online Event guidebook

– Put your friendly URL on everything– Update website– Identify successful Teams and Participants– Encourage competition– Incorporate Mission & Society Accomplishments

into online messaging

Team Recruitment• Marketing

– Timelines

• Printed Materials– Online bookmarks– Print-on-Demand Materials (i.e., Posters,

brochures)

• Coaching Emails– Committee requests for email blitz

Team Recruitment

• Kick-offs

• Using Discount Codes

• Helpful Left Navigation Links and www.RelayForLife.org

Team Recruitment

• Incentive Programs

Community Youth

Team Recruitment

• Team Challenger Flyers

Community

Youth

Team Recruitment

• Examples of GREAT Greeting Pages– http://events.cancer.org/rflwestcountymo– http://events.cancer.org/rflwashumo– http://events.cancer.org/rflcentraloahuhi– http://events.cancer.org/rflbayareatx

Registration Issues

• Browser Issues– Internet Explorer: PC vs. Mac– Mozilla, Safari 3 works well

using Convio

• Registering multiple people on the same computer

• Username and Password

Other Best Practices to Share

• (now’s your time to brag)

Q & A

• Pulling Reports– How to– T-shirt Reports

• Managing Data

• Survivorship

•

•

Thank You for Joining Us Today

If you have any questions,please email

HighPlainsRelayOnline@cancer.orgor call Michelle Hashimoto at

(808) 741-5854