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1365 RFP Hyperconverge Implementation and Server Migration
2626 Courtland Street
Duluth, MN 55806-1894
phone 218.722.3336
fax 218.727.7471
www.wlssd.com
Western Lake Superior Sanitary District
REQUEST FOR PROPOSALS
HYPERCONVERGE IMPLEMENTATION AND SERVER MIGRATION
WLSSD RFP #1365
Proposals for Hyperconverge Implementation and Server Migration will be received
by the Western Lake Superior Sanitary District (WLSSD) until the CLOSING time of
November 6, 2017 2PM. Proposals received after the closing time will be returned
unopened. There will be no formal opening. This project involves setting up new HPE
SimpliVity servers along with migrating specific systems from Hyper-V to the HPE
SimpliVity servers at its 2626 Courtland St. Duluth, MN facility.
Each proposal must be sealed and clearly marked “Hyperconverge Implementation
and Server Migration - WLSSD RFP #1365” and addressed to:
Betsy Woller, Buyer
Western Lake Superior Sanitary District
2626 Courtland Street
Duluth, MN 55806
Copies of this RFP may be obtained by either calling (218) 740-4794, or at the
District’s website at, www.wlssd.com.
Questions regarding the technical nature of this proposal will be accepted until 2PM on
Friday, October 27, 2017 and should be directed to Grant Brown, Director of
Information Services (218) 740-4777, or email grant.brown@wlssd.com.
Western Lake Superior Sanitary District reserves the right to reject any and all
proposals, to waive irregularities and to accept the proposal deemed to be in the best
interest of the organization. No proposer may withdraw his proposal within 60 days
after the RFP closing date.
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1365 RFP Hyperconverge Implementation and Server Migration
Table of Contents 1.0 Important Project Dates ....................................................................................................................... 3
2.0 Background Information ....................................................................................................................... 3
3.0 Scope of Services .................................................................................................................................. 3
3.1 Professional Services Hyperconverge Installation ......................................................................... 3
3.2 Professional Services for Exchange ................................................................................................ 4
3.2.1 Option 1: Exchange for Office 365 .......................................................................................... 4
3.2.2 Option 2: Exchange 2016 Upgrade .......................................................................................... 5
3.3 Professional Services for SharePoint .............................................................................................. 6
3.4 Professional Services for System Center ........................................................................................ 7
3.5 Professional Services for File Server Migration ............................................................................. 9
4.0 Proposal Form .................................................................................................................................... 10
4.1 Minimal Down Time .................................................................................................................... 10
4.2 Change Orders .............................................................................................................................. 10
4.3 Questions ..................................................................................................................................... 10
4.4 Proposals Due ............................................................................................................................... 10
4.5 Proposal Form Part “A” ................................................................................................................ 11
4.6 Proposal Form Part “B” ............................................................................................................... 11
4.7 Proposal Form Part “C” ............................................................................................................... 12
5.0 Evaluation of Proposals ....................................................................................................................... 13
6.0 General Terms and Conditions............................................................................................................. 13
6.1 Performance and Payment Bonds ................................................................................................. 13
6.2 Certificate of Insurance ................................................................................................................. 13
6.3 Safe Work Practices ..................................................................................................................... 13
6.4 Billing ........................................................................................................................................... 13
6.5 Indemnification ............................................................................................................................. 13
6.6 Non-assignability ......................................................................................................................... 14
6.7 Non-waiver .................................................................................................................................. 14
7.0 Bill of Material – Server Hardware ....................................................................................................... 14
8.0 Checklist ............................................................................................................................................. 17
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1365 RFP Hyperconverge Implementation and Server Migration
1.0 Important Project Dates
Important project dates are as follows:
Request for Proposals Issued: Friday, October 20, 2017
Questions Received by: Friday, October 27, 2017 by 2PM
Questions Answered on: Tuesday, October 31, 2017
Proposals Due: Monday, November 6, 2017 by 2PM
Board Approval: Monday, November 27, 2017
Start Date: Within 30 Days of Signed Agreement
Completion Dates
Hyperconverge Implementation: Within 60 Days of Signed Agreement
All Remaining Scopes of Service: Within 180 Days of Signed Agreement
2.0 Background Information
The Western Lake Superior Sanitary District provides solid waste management and wastewater treatment
services for approximately 530 square mile region within St. Louis and Carlton Counties. It is governed by
a nine-member citizen Board of Directors. The WLSSD is looking for professional services to replace
their existing Hyper-V DL380 Gen6 Servers using HP4300 LeftHand Storage with a Hyperconverged
SimpliVity system using VMWare on HP DL380 Gen9 hardware that has already been purchased. The
following scopes of service are laid out in order of priority. It is the intent of WLSSD to complete all of the
scopes of services. WLSSD will proceed with Scopes of Services that fall within project budget.
3.0 Scope of Services
3.1 Professional Services for Hyperconverge Implementation
WLSSD currently has a 3 node VMWare architecture running on HP DL380 Gen7 nodes using
LeftHand and StoreVirtual SAN nodes for storage. VMWare currently is running all of the SCADA
software used by Process Control for monitoring plant operations, the Phone System, Backups, HP's
Fail Over Manager for SAN nodes, and Cisco Firepower Management and ISE. WLSSD also has a 3
node Hyper-V architecture running on HP DL380 nodes of varying generations that use the same
LeftHand and StoreVirtual SAN nodes used by VMWare. Hyper-V currently is running all other
systems required by the District. WLSSD has purchased two Hyperconverged HPE Nodes running
SimpliVity (see 7.0 Bill of Material – Server Hardware) to replace the current Hyper-V and VMWare
nodes. All systems rely on a Cisco 9k backbone within the datacenters and Cisco 2960-x to each edge
closet. The internal core is running at 40Gb/s and edge closets are running at either 1Gb/s or 10Gb/s.
Scope of Work
WLSSD is requesting proposals to setup the new HPE SimpliVity servers along with migration of the
Primary Domain Controller. The proposal should include scope of work and corresponding cost per
hour and hours for each task. WLSSD would also like to see the steps involved in each task in order to
evaluate system and network impacts. It is important to take note that any downtime to the SCADA
system needs to be minimized and any potential impacts to SCADA should be outlined in the Scope of
Work. WLSSD would like to ensure the highest available uptime of the HPE SimpliVity architecture.
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WLSSD requires the Approved Project Lead Worker to be onsite for all cutovers and planned system
outages. All components should adhere to Veeam and SimpliVity Backup Standards.
At the end of this scope WLSSD will have:
A fully functioning HPE SimpliVity 2 node cluster that adheres to VMWare, SimpliVity, and
HPE standard practices for Hyperconverge.
A Hyperconverged system that ensures minimal impact to users during operation
A Hyperconverged system that ensures 99.999% uptime of the SimpliVity architechture
A secure Hyperconverged system that adheres to standard best practice for vlan segmentation
A Hyperconverged system that ensures any SCADA processes receive 99.999% uptime
A Hyperconverged system that adheres to Veeam and SimpliVity Backup Standards
The Scope of work should include all of the following tasks. This is not an all-inclusive list:
Setup of existing vlans on the HPE SimpliVity nodes
Setup of any new vlans that are required for operation on the HPE SimpliVity nodes along with
any required setup on the network switches.
Update of all firmware on the nodes.
Ensure that iLO is at the latest version.
Ensure that all VMWare components are at the latest version
Upgrades of any existing VMWare components as required to migrate servers from the existing
VMWare to HPE SimpliVity.
Ensure all failovers are working within HPE SimpliVity
Ensure that snapshotting is setup and available
Bringing the devices online within the existing network
Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the SimpliVity
System without contractor involvement.
Proper domain controller placement on nodes so that Hyper-V contains a single locally installed
Domain Controller, there is a domain controller for the 10.8 network along with a locally
installed Domain Controller on the HPE SimpliVity Hosts.
Items that are out of scope for project:
Any rack and stack of the HPE SimpliVity nodes
Any cabling or cable management
Server migrations not outlined in the scope of work
3.2 Professional Services for Exchange WLSSD is requesting proposals on both of the following options. However, dependent on cost and
what is in the best interest of the District only one will be chosen, if budget allows.
3.2.1 Option 1: Exchange for Office 365
WLSSD currently has an Exchange 2010 server setup in a 2 node cluster. These clusters contain public
folders, user mailboxes, resources, and contacts. WLSSD would like to migrate their Exchange into
Microsoft's 365 environment utilizing the G3 Tenant.
WLSSD has approximately 110 user mailboxes that will need to be transitioned to the O365. Currently
the Exchange server contains 2 primary databases for user mailboxes (each at about 110 GB), 2
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archive databases for user mailboxes (each at about 20 GB), public folders (about 20 GB),
incoming/outgoing relay to Microsoft's Forefront protection services, local relay to SharePoint, and
Azure AD Synch Service.
The system currently shows 175 objects in the Mailbox Configuration, 84 objects in the Distribution
Group Configuration, and 57 mail contacts.
Scope of Work
WLSSD is requesting proposals to take the existing Exchange 2010 and migrate it to O365. The
proposals should include scope of work and corresponding cost per hour and hours for each task.
WLSSD would also like to see the steps involved in each task in order to evaluate system and network
impacts. It is important to take note that any downtime to the SCADA system needs to be minimized
and any potential impacts to SCADA should be outlined in the Scope of Work. WLSSD requires the
Approved Project Lead Worker to be onsite for all cutovers and planned system outages.
At the end of this scope WLSSD will have:
A fully functioning O365 Exchange, onsite Exchange Server, Azure Active Directory Synching,
and relays to SharePoint.
An Email system that ensures users are receiving their emails promptly on their PCs and mobile
devices.
An Email system that ensures 99.999% access to user emails.
A secure Email system that adheres to standard best practice for Hybrid O365 and Onsite
Exchange and vlan segmentation.
An Email system that adheres to Veeam and SimpliVity Backup Standards and allows for restore
of any email that was deleted within the previous 5 years.
The Scope of work should include all of the following tasks. This is not an all-inclusive list:
Patching of any systems required to meet O365 requirements
Create any required virtual servers
Setup vlans according to best practice with O365
Build onsite Exchange 2016 server
Move Active Directory Synching from existing Exchange to new Exchange server
Configure O365 for Mailbox migration
Configure onsite Exchange 2016 with relays to O365 and to SharePoint
Migrate test mailboxes to O365 and verify successful mail flow
Adjust Group Policies required for Office products
Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the Onsite
Exchange Server and O365 Exchange components without contractor involvement.
Complete documentation of O365 and onsite Exchange environment
Migration of user PST files into O365
3.2.2 Option 2: Exchange 2016 Upgrade
WLSSD currently has an Exchange 2010 server setup in a 2 node cluster. These clusters contain public
folders, user mailboxes, resources, and contacts. WLSSD would like to upgrade their Exchange server
to the latest version of Exchange 2016.
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Currently the Exchange server contains 2 primary databases containing all 110 user mailboxes (each
database is about 110 GB), 2 archive databases for user mailboxes (each at about 20 GB), public
folders (about 20 GB), incoming/outgoing relay to Microsoft's Forefront protection services, local
relay to SharePoint, and Azure AD Synch Service.
The system currently contains 175 objects in the Mailbox Configuration, 84 objects in the Distribution
Group Configuration, and 57 mail contacts.
Scope of Work
WLSSD is requesting proposals to take the existing Exchange 2010 and upgrade it to Exchange 2016
along with implementation and policy setup for Exchange Archiving. The proposals should include
scope of work and corresponding cost per hour and hours for each task. WLSSD would also like to see
the steps involved in each task in order to evaluate system and network impacts. It is important to take
note that any downtime to the SCADA system needs to be minimized and any potential impacts to
SCADA should be outlined in the Scope of Work. WLSSD requires the Approved Project Lead
Worker to be onsite for all cutovers and planned system outages.
At the end of this scope WLSSD will have:
A fully functioning Exchange Server with full failover, Azure Active Directory Synching, and
relays to SharePoint.
An Email system that ensures users are receiving their emails promptly on their PCs and mobile
devices.
An Email system that ensures 99.999% access to user emails.
A secure Email system that adheres to standard best practice for Onsite Exchange and vlan
segmentation.
An Email system that adheres to Veeam and SimpliVity Backup Standards and allows for restore
of any email that was deleted within the previous 5 years.
The Scope of work should include all of the following tasks. This is not an all-inclusive list:
Patching of any systems required to meet Exchange 2016
Create any required virtual servers
Setup vlans according to best practice with Exchange 2016
Move Active Directory Synching from existing Exchange to new Exchange server
Configure Exchange mailbox migration
Configure onsite Exchange 2016 with relays to SharePoint and to Forefront protection
Adjust Group Policies required for Office products
Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the Exchange
Server without contractor involvement.
Complete documentation Exchange environment
Migration of user PST files into Exchange Archive
3.3 Professional Services for SharePoint
WLSSD currently has SharePoint 2010 installed on Windows Server 2008R2. It has a SQL 2005
backend running on Windows Server 2008 R2. There is currently just under 100GB of data being used
for SharePoint. WLSSD has three Site Collections: WLSSD, OMWeb, and Board. We would like to
migrate to a new SharePoint 2016 server.
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WLSSD has 3 top level sites
WLSSD - Used regularly by most users. This it the primary Administrative site. It is
approximately 30GB worth of data.
OMWeb - Primarily static data for Operations. It is approximately 50GB worth of data.
Board - This is used by the WLSSD Board. It is approximately 10GB worth of data.
Each Site Collection has multiple sub-sites, lists, and libraries. We are not aware of any customized
sites using third party tools or customized workflows. WLSSD uses many of the native SharePoint
Services.
Scope of Work
WLSSD is requesting proposals to take the existing SharePoint 2010 server and upgrade and migrate it
to a new SharePoint 2016 server running on Windows 2016 and SQL 2016. WLSSD would like to
host both SharePoint and SQL on the same server. The proposals should include scope of work and
corresponding cost per hour and hours for each task. WLSSD would also like to see the steps involved
in each task in order to evaluate system and network impacts. WLSSD requires the Approved Project
Lead Worker to be onsite for all cutovers and planned system outages.
At the end of this scope WLSSD will have:
A fully functioning SharePoint server, Central Administration, and Sites.
A SharePoint system that fully utilizes caching and blob management to ensure the fastest page
response
A SharePoint system that ensures 99.999% access to all sites and documents.
A SharePoint system that utilizes effective search standards to ensure all standard document
types are retrieved effectively and efficiently
A secure SharePoint system that adheres to standard best practice for SharePoint and vlan
segmentation.
A SharePoint system that adheres to Veeam and SimpliVity Backup Standards.
The Scope of work should include all of the following tasks. This is not an all-inclusive list:
Patching of any systems required to upgrade to SharePoint 2016
Create SharePoint virtual server
Setup vlans according to best practice with SharePoint 2016
Install onsite SharePoint and SQL software
Ensure all systems are patched to the latest version
Run migrations from existing SharePoint server 2010 to new SharePoint 2016
Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the SharePoint
Server and Central Administration without contractor involvement.
Ensure Search features are working
Ensure Blob storage is setup
Active Directory integration
Complete documentation SharePoint environment
Security Audit of users and group and recommendations for Best Practices
Implementing Search Services for PDF documents
3.4 Professional Services for System Center
WLSSD currently is using System Center to manage its application deployments. WLSSD is currently
running System Center Configuration Manager 5.0.8540.1000 Version 1706 on a 2012 R2 Server and
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has a folder size of approximately 150GB. The database for SCCM is currently on a SQL 2012 Cluster
and is approximately 12GB in size. WLSSD would like to upgrade to the latest System Center using
the latest SQL and Server Backbone.
Currently the existing System Center manages Windows Defender deployment, iOS integration with
Apple Device and Application Deployment using Microsoft Intune, and approximately 30
applications. WLSSD would like to integrate WSUS into System Center for deployment to user
computers and servers. WLSSD currently manages WSUS on a separate server for monthly updates.
Scope of Work
WLSSD is requesting proposals to take the existing SCCM and upgrade it along with SQL and
Windows Server to the latest supported versions. WLSSD would also like to incorporate Windows 10
Surface deployment from SCCM along with WSUS integration for Windows Updates. The proposals
should include scope of work and corresponding cost per hour and hours for each task. WLSSD would
also like to see the steps involved in each task in order to evaluate system and network impacts.
WLSSD requires the Approved Project Lead Worker to be onsite for all cutovers and planned system
outages.
At the end of this scope WLSSD will have:
A fully functioning SCCM system.
A SCCM system that effectively utilizes Windows Deployment standards for Windows 7 and
newer, utilizes WSUS update practices for manually declining and pushing out updates, fully
utilizes failover in the Reporting Services, and ensures that all machines are effectively protected
with the latest Windows Defender updates.
A SCCM system that ensures 95% uptime
A SCCM system that utilizes standard file and folder best practices for managing all images and
updates
A secure SCCM system that adheres to standard best practice for SCCM and vlan segmentation.
A SCCM system that adheres to Veeam and SimpliVity Backup Standards.
The Scope of work should include all of the following tasks. This is not an all-inclusive list:
Patching of any systems required to upgrade SCCM
Create SCCM Virtual Server
Setup vlans according to best practice with SCCM
Install SCCM and SQL software
Ensure all systems are patched to the latest version
Installation and Configuration of WSUS components within SCCM
Setup of SCCM and components in order to capture and deploy Windows 10 for Surface Pro
images and firmware
Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the System
Center, WSUS, and Reporting Services without contractor involvement.
WSUS integration and best practices for Windows Update cycles focusing on review prestaging,
and declining updates
Complete documentation System Center environment
SCUP integration with SCCM
Full failover of Reporting Services for SCM and SQL
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3.5 Professional Services for File Server Migration
WLSSD currently has a file server that is running on Windows Server 2008 R2. WLSSD would like to
migrate these files to a new 2016 File Server.
The existing server contains file share is also Printer Management. Currently there are 8 drives on the
File Server.
Drive E is used for Archive data and is currently 350 GB
Drive K is a general use drive and is currently 25 GB
Drive L is used for GIS Software and non-static GIS data and is currently 40 GB
Drive M is used for Software Storage and is currently 130 GB. This share will be migrating to
separate server and is out of scope.
Drive J is District Shared Drive and is currently 275 GB
Drive G is a Static Drive and is currently 2.5 TB. This drive will not be migrating, but needs to
be included as part of the new file server.
Drive I is a Department specific storage drive and is currently 275 GB
Drive H contains all Users redirect My Document folders and is currently 300 GB
The server also contains approximately 25 server/fax devices that will need to get migrated to the new
File Server.
Scope of Work
WLSSD is requesting proposals to migrate all file shares except Drive M to a new File server along
with all Printers and Faxes. The proposals should include scope of work and corresponding cost per
hour and hours for each task. WLSSD would also like to see the steps involved in each task in order to
evaluate system and network impacts. It is important to take note that any downtime to the SCADA
system needs to be minimized and any potential impacts to SCADA should be outlined in the Scope of
Work. WLSSD requires the Approved Project Lead Worker to be onsite for all cutovers and planned
system outages.
At the end of this scope WLSSD will have:
A fully functioning File system with local drives and remote archive drives.
A File system that ensures 99.999% access to all files and folders
A secure File system that adheres to standard best practice for File systems and vlan
segmentation.
A File system that adheres to Veeam and SimpliVity Backup Standards for all locally attached
drives.
The Scope of work should include all of the following tasks. This is not an all-inclusive list:
Setup of new File Server
Migration of all printers and faxes
Migration of all drive data with exception of o Drive M (Kits) is out of scope o Drive G (Static) will remain on old storage but needs to be accessible from the new File
Server
Proof that all files exist on new server.
Parallel running of both servers to ensure all data is transferred
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4.0 Proposal Form WLSSD is seeking proposals for this project and may be subject to further negotiation once all
proposals are submitted and reviewed. WLSSD reserves the right to negotiate the proposals, and to
accept the proposal deemed to be in the best interest of the organization.
4.1 Minimal Down Time Due to changing plant conditions it may be necessary for certain tasks to be rescheduled. Proposals
should include which task would be difficult to reschedule; include number of days project could be
delayed. Approved Project Lead Worker must be performing delayed task within 2 weeks of original
schedule date. Proposals will need to include contingency plans for tasks that could have large system
impacts for a long period of time; include plans to elevate any extended system impacts. If task could take
system down Approved Project Lead Worker must be onsite during work.
Acknowledging Section 4.1 Minimal Down Time
Name:
______________________
Title:
______________________
Signature:
______________________
4.2 Change Orders
It is the goal of WLSSD to keep change orders to a minimum. It is the responsibility of the proposer
to evaluate all scope of work and consider any circumstance that could impact the price, and take that
into consideration when submitting the time and material not to exceed price. WLSSD does
understand that some circumstances are unavoidable and will address them as they arise. It is
imperative that no work commences outside of the scope of work without signed approval.
Acknowledging Section 4.2 Change Orders
Name:
______________________
Title:
______________________
Signature:
______________________
4.3 Questions WLSSD will accept questions until Friday, October 27, 2017 by 2PM. Questions should be emailed to
Grant Brown at Grant.Brown@wlssd.com. Questions will be posted at www.wlssd.com on Tuesday,
October 31, 2017.
4.4 Proposals Due Proposals for Hyperconverge Implementation and Server Migration will be received until closing time of 2
PM, November 6, 2017. Proposals received after this time will be returned unopened. Each proposal
must be in a sealed envelope and clearly marked, “Hyperconverge Implementation and Server
Migration - WLSSD RFP #1365”” and addressed to:
Betsy Woller, Buyer
Western Lake Superior Sanitary District
2626 Courtland Street
Duluth, MN 55806
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In addition to the above mentioned sealed copy we will require a pdf. digital copy emailed to
betsy.woller@wlssd.com by the closing time of 2PM, November 6, 2017.
There will not be a formal opening of the proposals. The award will consist of execution of an
agreement between the successful contractor and WLSSD. Feel free to contact Betsy Woller at 218-
740-4794 or betsy.woller@wlssd.com if you have questions or comments.
4.5 Proposal Form Part “A” The submitted proposals must be time and material not to exceed. Along with filling out the below,
WLSSD will require a separate document with the steps involved in each task, hours per task and cost per
hour. WLSSD will use this information to evaluate system and network impacts. Proposers must assume
no WLSSD staff involvement in any task. As project continues, change orders may be negotiated if staff is
available and able to perform certain tasks.
Estimated
Completion
Dates
Professional Service Price
Time and material not to exceed
Within 60 days of
signed Agreement Hyperconverge Installation
Total project
completion within
180 days of signed
Agreement
Exchange Option 1
Exchange Option 2
SharePoint
System Center
File Server Migration
4.6 Proposal Form Part “B”
The following will need to be provided to evaluate the Contractors ability to perform Scopes of
Service listed above.
Current Certifications (or newer equivalent) for:
o MCSE: Productivity
o MCSE: Messaging
o MCSE: SharePoint
o MCSA: Office 365
o MCSA: Windows Server 2016
o HPE ProLiant
o VMWARE Certified Professional
o Cisco CCNA
A summary of all prior work completed by the proposer that is similar to the following,
including contact/reference info for each of the below.
o Install of SimpliVity in a Metro Clustered environment
o Hyper-V to VMWare migration
o Install of SimpliVity in organization size of 50-200 virtual servers
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o Domain Controller Upgrade
o Upgrade experience from SharePoint 2010 to SharePoint 2016
o Migration experience from Exchange 2010 to cloud
o Upgrade experience from Exchange 2010 to Exchange 2016
4.7 Proposal Form Part “C” The undersigned has read and understands the nature of the services requested and accepts the
Specifications and Terms and Conditions stated herein.
Name of Company_______________________________________________________________
Street Address__________________________________________________________________
City_________________________State_______________Zip Code_______________________
Email Address___________________________________________________________________
Phone____________________________________Fax____________________________________
Authorized Representative_____________________________Title________________________
Signature_______________________________________Date_____________________________
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5.0 Evaluation of Proposals
The WLSSD information services staff will read, evaluate, interview and recommend which Contractor be
approved to the WLSSD Finance Committee. The WLSSD Finance Committee will then recommend the
Contractor to be approved by the WLSSD Board of Directors. In evaluating the proposals, the following
criteria will be used:
1. Certifications
2. Prior similar work experience and references
3. Cost
4. Contingency plans to elevate extended system impacts
5. Proposers steps listed for each task and hours per task
6.0 General Terms and Conditions
6.1 Performance and Payment Bonds
Performance and payment bonds are required if the time and material not to exceed price for the
entire project is over $50,000. Upon award, the chosen Contractor will furnish a performance and
payment bond in an amount at least equal to the agreed upon estimated Contract Price for the duration
of the Agreement Terms as security for the faithful performance and payment of all of the Contractors
obligations under the contracted agreement.
6.2 Certificate of Insurance
The selected Contractor shall not commence any work until a Certificate of Insurance is provided to
the WLSSD showing evidence of coverage and payment of current premium. The WLSSD must be
notified sixty (60) days prior to any change in coverage or cancellation of policy.
6.3 Safe Work Practices
Safety is of paramount importance. The Contractor shall be responsible for the safety of its employees
and safe conduct of all work performed and shall take all necessary precautions for that purpose. The
contractor shall be solely responsible for any violation of safety or health standards committed by its
employees and shall immediately remedy any condition giving rise to such violations and shall defend
and hold the Western Lake Superior Sanitary District harmless from any penalty, fine or liability in
connection thereof.
The Contractor and its employees shall comply with the WLSSD personal protective equipment (PPE)
policy while operating on District facilities. Basic PPE consists of hardhat, steel toed shoes, safety
glasses and reflective, Class 2 ANSI vest.
6.4 Billing
All billing statements should be emailed to apinvoices@wlssd.com in pdf format and should reference
purchase order number provided upon award.
6.5 Indemnification
Contractor shall indemnify and hold harmless the Board and its agents and employees from and
against any and all claims, damages, losses, and expense, including attorneys’ fees, resulting from
Contractor’s performance of the work described herein, including, without limitation, all claims for
damage, loss, or expense which are attributable to bodily injury, sickness, disease or death, or injury or
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destruction of personal or real property, including the loss of use resulting therefrom, and failure of
Contractor to comply with any governmental rules and regulations or permits issued by the Minnesota
Pollution Control Agency and/or other appropriate governmental regulatory authorities.
6.6 Non-assignability
Contractor shall not assign its rights nor delegate performance of its duties under signed Agreement
without the prior written consent of the Board.
6.7 Non-waiver
No waiver of a breach of any provision under signed Agreement shall be construed to be a waiver of
any succeeding breach of the same provision or any other provision of signed Agreement. No delay or
failure by either party to exercise any right under signed Agreement, and no partial or single exercise
of that right, shall constitute a waiver of that or any other right, unless otherwise expressly provided
herein.
7.0 Bill of Material – Server Hardware *The below has been purchased
Product # Qty Product Description Config Name
Q5V84A 2 HPE SimpliVity 380 Gen9 Node
HPE SimpliVity 380
Gen9 Node #1
817955-L21 2
HPE DL380 Gen9 Intel Xeon E5-2697Av4
(2.6GHz/16-core/40MB/145W) FIO
Processor Kit
HPE SimpliVity 380
Gen9 Node #1
817955-B21 2
HPE DL380 Gen9 Intel Xeon E5-2697Av4
(2.6GHz/16-core/40MB/145W) Processor
Kit
HPE SimpliVity 380
Gen9 Node #1
817955-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
724864-B21 2
HP DL380 Gen9 2SFF Front/Rear
SAS/SATA Kit
HPE SimpliVity 380
Gen9 Node #1
724864-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
Q5V85A 2
HPE SimpliVity 380 480GB Boot Storage
Kit
HPE SimpliVity 380
Gen9 Node #1
Q5V87A 2
HPE SimpliVity 380 SFF 9x1.92TB SSD
Storage Kit
HPE SimpliVity 380
Gen9 Node #1
719073-B21 2
HPE DL380 Gen9 Secondary 3 Slot GPU
Ready Riser Kit
HPE SimpliVity 380
Gen9 Node #1
719073-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
749976-B21 2
HP H240ar 12Gb 2-ports Int FIO Smart Host
Bus Adapter
HPE SimpliVity 380
Gen9 Node #1
727250-B21 2
HP 12Gb SAS Expander Card with Cables
for DL380 Gen9
HPE SimpliVity 380
Gen9 Node #1
727250-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
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Product # Qty Product Description Config Name
665249-B21 2 HPE Ethernet 10Gb 2-port 560SFP+ Adapter
HPE SimpliVity 380
Gen9 Node #1
665249-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
665243-B21 2
HPE Ethernet 10Gb 2-port 560FLR-SFP+
Adapter
HPE SimpliVity 380
Gen9 Node #1
665243-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
720620-B21 4
HPE 1400W Flex Slot Platinum Plus Hot
Plug Power Supply Kit
HPE SimpliVity 380
Gen9 Node #1
720620-B21 0D1 4 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
BD505A 2
HPE iLO Advanced including 3yr 24x7 Tech
Support and Updates 1-server LTU
HPE SimpliVity 380
Gen9 Node #1
BD505A 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
Q5W01A 2
HPE OmniStack for DL380 Gen9 16-core 2-
processor 9x1.92TB SSD Software
HPE SimpliVity 380
Gen9 Node #1
783008-B21 2
HP DL380 Gen9 2SFF Front SAS x4 Cable
Kit
HPE SimpliVity 380
Gen9 Node #1
783008-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
700139-B21 2
HPE 32GB microSD Mainstream Flash
Media Kit
HPE SimpliVity 380
Gen9 Node #1
700139-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
733664-B21 2
HP 2U Cable Management Arm for Easy
Install Rail Kit
HPE SimpliVity 380
Gen9 Node #1
733664-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
666988-B21 2 HPE 2U Security Bezel Kit
HPE SimpliVity 380
Gen9 Node #1
666988-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
488069-B21 2 HPE Trusted Platform Module Option
HPE SimpliVity 380
Gen9 Node #1
488069-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
768900-B21 2 HP DL380 Gen9 Systems Insight Display Kit
HPE SimpliVity 380
Gen9 Node #1
768900-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
758959-B22 2 HP Legacy FIO Mode Setting
HPE SimpliVity 380
Gen9 Node #1
733660-B21 2
HP 2U Small Form Factor Easy Install Rail
Kit
HPE SimpliVity 380
Gen9 Node #1
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1365 RFP Hyperconverge Implementation and Server Migration
Product # Qty Product Description Config Name
733660-B21 0D1 2 Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
JD097C 8
HPE FlexNetwork X240 10G SFP+ to SFP+
3m Direct Attach Copper Cable
HPE SimpliVity 380
Gen9 Node #1
H1K92A3 1 HPE 3Y Proactive Care 24x7 SVC
HPE SimpliVity 380
Gen9 Node #1
H1K92A3 TT3 2 HPE ProLiant DL380 Gen9 Support
HPE SimpliVity 380
Gen9 Node #1
H1K92A3
R2M 2 HPE iLO Advanced Non Blade - 3yr Support
HPE SimpliVity 380
Gen9 Node #1
H1K92A3
W8Z 2 HPE OmniStack 16c 2P 9x1.92TB SSD Supp
HPE SimpliVity 380
Gen9 Node #1
HA114A1 1 HPE Installation and Startup SVC
HPE SimpliVity 380
Gen9 Node #1
HA114A1 5LY 2 HPE SimpliVity 380 HW Startup SVC
HPE SimpliVity 380
Gen9 Node #1
HA124A1 1 HPE Technical Installation Startup SVC
HPE SimpliVity 380
Gen9 Node #1
HA124A1 5LZ 2 HPE SimpliVity 380 SW Startup SVC
HPE SimpliVity 380
Gen9 Node #1
Memory
805358-B21
32
HP 64GB (1x64GB) Quad Rank x4 DDR4-
2400 CAS-17-17-17 Load Reduced Memory
Kit
HPE SimpliVity 380
Gen9 Node #1
805358-B21 0D1 32
Factory Integrated
HPE SimpliVity 380
Gen9 Node #1
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7.0 Checklist
Questions submitted on or before 10/27/17 at 2PM
Review Questions posted on www.wlssd.com on 10/31/17
Proposals submitted on or before 11/6/17 at 2PM including the following:
o 4.0 Proposal Form – Pages 10-12
o Separate document listing out each task, hours for each task, and cost per hour for the
following scopes of services:
3.1 Professional Services Hyperconverge Installation
3.2 Professional Services for Exchange
3.2.1 Option 1: Exchange for Office 365
3.2.2 Option 2: Exchange 2016 Upgrade
3.3 Professional Services for SharePoint
3.4 Professional Services for System Center
3.5 Professional Services for File Server Migration
o Include which tasks may be difficult to reschedule and estimated time for work to
commence. (Approved Project Lead Worker must be performing delayed task within 2
weeks of original scheduled date.)
o Include contingency plans to elevate extended system impacts.
o Certifications
o Summary of prior work completed; including references.
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