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National Highways Authorityof India
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad
from Km 149.250 to Km 271.050
NATIONA(MINISTRYOFROAD
Pl
Independent Engineer Services during Operation & Maintenance Period for
of Moradabad -Bareilly
State of Uttar Pradesh on
RE
yof India
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH
271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase
1.
ONALHIGHWAYSAUTHORITYOF INDIA FROADTRANSPORT& HIGHWAYS,GOVT.OF
lotNo.G-5&6,Sector –10,Dwarka NewDelhi–110075
Services during Operation & Maintenance Period for
Section of NH-24 from Km 149.250 to Km 271.050
State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase
EQUESTFORPROPOSAL(RFP)
August,2016
Request for Proposal
Bareilly Section of NH-24
in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
A OFINDIA)
Services during Operation & Maintenance Period for 4 Laning
271.050 in the
basis under NHDP Phase-IIIA
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-
24 from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
2.
CONTENTS
Sr.No. Particulars PageNos.
1 SECTION1:InformationtoConsultants 3-7
2 SECTION2: LetterofInvitation 8-25
3 SECTION3:FormatforSubmissionof FirmsCredentials.
26-31
4 SECTION4:FormatforSubmissionof TechnicalProposal.
32-42
5 SECTION5:Formatforsubmissionof Financial Proposal.
43-51
6 SECTION6:TermsofReference. 52-65
7 SECTION7: DraftFormofContract. 66-132
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
3
REQUESTFORPROPOSAL(RFP)
SECTION1:INFORMATIONTO CONSULTANTS
Sub:Independent Engineer Services during Operation & Maintenance Period for 4 laning of
Moradabad - Bareilly Section of NH-24 from Km 149.250 to Km 271.050 in the State of Uttar
Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
1. The National Highways Authority of India (NHAI) invites proposals for
engaging anIndependentEngineer(IE)onthe basisofInternational
CompetitiveBiddingforthefollowingcontract package in the State of
Uttar Pradeshunder NHDP Phase –IIIA.
TABLE1: DETAILSOF PROJECT
Sl.
No.
Consultancy Package NH
No.
State Project
Stretch
Project
Length (km)/
Total Project
Cost (Cr.)
Assignment
period
(months)
1 Independent Engineer Services
during Operation &
Maintenance Period for 4 laning
of Moradabad - Bareilly Section
of NH-24 from Km 149.250 to
Km 271.050 in the State of Uttar
Pradesh on DBFOT(Toll) basis
under NHDP Phase-III A.
24 Uttar
Pradesh
4 lane Stretch
from km
149.250 to
km 271.050
121.800 km /
1983.63 Cr.
36 months
TheRFPshallbereceivedthrough“INFRACON”(www.infracon.nic.in)and willbe evaluatedbased on detailsfurnished on“INFRACON”.Assuchbefore submitting theproposal,theConsultant(thefirmandallkey personnel)shall mandatorilyregisterandenlistthemselves, ontheMoRTHportal“INFRACON” anduploadallrelevantinformationtoenablecorrectevaluationofRFP.
All the bidders registered on “INFRACON” shall form a Team on “INFRACON” which would be assigned unique INFRACON Team ID. Bidders while submitting the RFP proposal shall furnish registration details including INFRACON Team ID. A copy of INFRACON Operation Procedure is enclosed for bidder’s reference
2. Selection of IE shall be as per selection procedures given in the Model Concession Agreement and general procurement methods followed inNHAI. TheselectedIEshallbeintimatedto theConcessionaire.
3. The proposal shall besubmitted inEnglishLanguage andallcorrespondence
wouldbeinthesamelanguage.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
4
4. TheOperation&Maintenanceof DBFOTprojectsbroadlyincludeOperationand MaintenanceactivitiesoftheConcessionaire forcompleted construction works andProjectsFacilitiesareopenedtotrafficaspertheConcessionAgreements.
5. AspertheTermsandConditions oftheConcession Agreement(s), the IndependentEngineerisbroadlyrequiredto:
(i) reviewoftheDrawingsandDocuments; (ii) determinetheProjectFacilitiesCompletionSchedule; (iii) review,inspectionandmonitoringofConstructionWorks; (iv) conductingTestsoncompletionofconstructionandissuing
CompletionCertificate; (v) review,inspectionandmonitoringofO&M; (vi) review,inspectionandmonitoringofDivestment
Requirements; (vii) determining,asrequiredundertheAgreement,thecostsofany
worksorservicesand/ortheirreasonableness; (viii) determining,asrequiredundertheAgreement,theperiodorany
extensionthereof,forperforminganydutyorobligation;
(ix) assistingthePartiesin resolutionofdisputes;and (x) undertakingall other duties and functions in
accordance withtheConcessionAgreement.
6. TheinterestedconsultancyfirmsmaydownloadtheRFPfromNHAIWebsitew.e.f. 21.09.2016to 20.10.2016upto 1700 hrs.TheConsultantwhodownloadthe
RFPdocumentfromthewebsitewillberequiredtopaythenon-refundablefeeof Rs5000/-atthetime of thesubmission of theBidproposal. The RFPwillbe invitedthroughe-tenderingportal.Refer Procedureundere-tenderingfor submissionofRFPthroughe-tendering.
7. In this document, unless the context otherwise requires, reference to a firm or
consultantorbidderorapplicantshallbeconstruedasreferencetoanyindividual
firm,organization, companyortheirJV,reputedengineering institutions suchas
IITs/NITs/DeemedUniversities.
8. Theproposalshouldbesubmittedbyconsultancy firmsinanEnvelope/package dulymarkedasTechnicalProposal. Fora given DBFOTProject, Stage -1of the Evaluation shall consider theevaluation of the Technical Proposal (i.e. Part
1).Thefirmsscoring thequalifyingmarks (minimum 75%) asmentioned in RFP shall belistedinthedescendingorderoftheirtechnicalscoreand5topranking firmsshallonly beconsideredforfurtherevaluationprovidednoneof themis inconflictofinterestwiththe Concessionaire. Thefirmsinconflictofinterestshallbesubstitutedbynextrankingfirm nothavingconflictofinterestwiththeConcessionaire.Understage2,thefinancialproposal ofsuchfive
firmsasselected aboveshallbeopened andevaluated. The weightage of TechnicalandFinancialscoreshallbe80%&20%respectively. Thefinalselection of the
firm shall be based on the highest combined score of Technical and FinancialProposal.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
5
9 ThetotaltimeperiodfortheassignmentasIndependent Engineerwillbefor36 months.
Onexpiryortermination ofaforesaid period,theAuthority mayinits discretionrenewtheappointment.
10. Consultants mayapplyeitherasasolefirmorformingJointVenturewithother consultants.
In case of Joint Venture, the maximum number of Joint Venture
partnersislimitedto2(i.e.onelead+1JVpartners). Formulationofmorethanone
JVwithdifferentpartnersforthesameworkisnot allowedandallsuchproposal
involvingthefirmsshallbetreatedasnon-responsive.
11. TheApplicant whether asoleapplicant orleadmember withjointventure may includean
Associatecompanyalso. TheapplicantshallsubmitaMemorandumof Understanding(MOU)withtheAssociateregardingtherole andresponsibilitiesof thisAssociateCompanyalongwiththeproposal. Keypersonnelviz., TeamLeader andHighwayMaintenanceEngineershallbedeployednecessarilybysolefirmor JVpartners. Upto50%oftheremainingkeypersonnelandsubprofessionalstaff canbeprovidedbytheassociatefirm..
12 Consultingfirmsmeetingthefollowingcriteriaandnotinconflictofinterestwith
theConcessionaire areonlyeligibleforapplying forthisassignment. Firmsnot meetingthesecriterianeednotapply.
(A)Eligibilitycriteriaforsoleapplicant
S.
No. Experienceoftheapplicantincompletedprojectsinlastseven
years
Annual Turnover*
PreparationofDPR(NH/SH/Equivalent)
ProjectSupervision/IC (NH/SH/Equivalent)
1. The firmshouldhaveprepared DPR/FS cumPPRforatleast Two projects of 4/6 laning** of 30% of
projectlengtheach or one
project of 4/6 laning** of 50%ofprojectlength.
The firm should have experienceofProject Supervision/IEof (a)at least two construction
projects of four/six laning**
of30%ofprojectlengtheach oroneproject offour/six
laning**of 50%ofproject length
and (b)atleast one O&M project
underDBFOT/OMT/O&M of
four/six laning**of
50%ofproject
length(minimum50km).
Annual turnover (average of
last5 years or in each of the preceding two years) of the
firm from consultancy business should be equalto or more
than
Rs.2.5Crore.
* Annual Turnover should be duly certified by statutory body like Chartered AccountantorIndependentAuditorswho are competenttodosoasrecognizedbythe Stateconcerned.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
6
B) EligibilityCriteriaforpartnersincaseofJV(notmorethan1JVpartnershallbe allowed). LeadPartnershouldmeetatleast75%andJVpartnershouldmeetat least40% eligibility criteria of Annual Turnover. Lead partner and the JV partner both shall have experience of atleast one project of eligible category as in para 12 (A) above.
Note: Theweightagegivenforexperienceofa firmwoulddependontheroleofthefirm
intherespectiveassignments. Thefirm’sexperiencewouldgetfullcreditifit was
thesolefirmin therespectiveassignment. Experienceweightageforfirmsjoining
LeadpartnerJVpartnershallbeconsideredinthesameproportionaspayment
hasbeenreceived**bythefirmtowardsconsultancyworkintheproject.
**Forweightageofexperiencein any pastConsultancyassignmentexperiencecertificate
fromtheclientshallbeaccepted. Intheabsenceofexperiencecertificatefromthe client,proportionof paymentreceivedtowardsConsultancyworkdulycertifiedby
statutory body like Chartered Accountant or Independent Auditors who are
competenttodosoasrecognisedbythe Stateconcernedshallbe accepted. Annual
turnoverdulycertifiedbyCharteredAccountantshallbeaccepted. Incaseofnon- availabilityof suchdocumentsnoweightageofturnover/experiencewillbe considered.
13. Followingenhancementfactorwillbeusedforthecostofservicesprovidedand forthe
turnoverfromconsultancybusinesstoacommonbasevalueforworks completedin
India:
Yearofcompletionof services/turnover Enhancementfactor
Financialyearin whichRFPinvited 1.00
OneyearpriortoRFP 1.10
TwoyearpriortoRFP 1.21
ThreeyearpriortoRFP 1.33
FouryearpriortoRFP 1.46
Five yearpriortoRFP 1.61
Applicantshouldindicateactualfiguresofcostsandamountfortheworksexecuted bythemwithoutaccountingfortheabovementionedfactors.
In case the financial figures and values of services provided are in foreign currency,theaboveenhancement factorswillnotbeapplied. Instead,current market exchange rate (State Bank ofIndia BCSelling rate asonlast date of
submissionofthebid)willbeappliedforthepurposeofconversionofamount inforeigncurrencyintoIndianRupees.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
7
14..The Bidder including individual or any of its Joint Venture Member should, in the
last 2 years, have neither failed to perform for the works of Expressways, National Highways, ISC (Inter State Connectivity) & EI (Economic Importance) works, as evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration award against the Bidder including individual or any of its Joint Venture Member, as the case may be, nor has been expelled or terminated by Ministry of Road Transport & Highways or its implementing agencies for breach by such Bidder including individual or any of its Joint Venture Member. Consultants (sole firm or lead firm and any of
the JV partners) who donotfulfil the aforesaid condition as on last date of submission of proposal, need not apply as their RFP proposal will not be
entertained.
15. NHAI will not be responsible for any delay, loss or non-receipt of RFP
documentsentbypost/courier. Further,NHAIshallnot be responsibleforany
delayinreceivingtheProposal and reserves the right to accept/reject any orall applicationswithoutassigninganyreasonthereof.
16. The Technical proposal (in Original) must be submitted in a hard bound form
with all pages numbered serially, along with an index of submission. (Hard bound implies binding between two covers through stitching or otherwise whereby it may not be possible to replace any paper without disturbing the documents). Spiral bound form, loose form, etc. will be not accepted. A copy of the Technical Proposal should also be uploaded on the e-portal. Financial Proposals shall have to be submitted only in Electronic Form (to be uploaded on the e-portal). In the event, any of the instructions mentioned herein have not been adhered to, NHAI may reject the Proposal..
17. NHAI will be at liberty to keep the credentials submitted by the Consultants at bidding stage, in public domain and the same may be uploaded on NHAI web- site. By
submitting the proposal, the Consultants shall be deemed to have no objection to upload/hoist the information pertaining to their credentials as well as of their key personnelonNHAIweb-site.
18. The individual key personnel proposed in the bid by the consultants or any
replacement thereof should undertake that they shall have no objection in uploading/hoisting of their credentials by NHAI in public domain.
19. RFP submission must be received not later than 1100 hrs on 21.10.2016 in the
manner specifiedin theRFPdocumentattheaddressgivenbelow.
Chief GeneralManager(Tech)-cum-R.O., National Highways Authority Of India,
Regional Office,
3/248, Vishal Khand, Gomti Nagar,
Lucknow , Pin – 226010.
Ph.0522-2391287/97E mail- rolucknow@nhai.org
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
8
SECTION 2.LETTEROFINVITATIONTOCONSULTANTS
1 INTRODUCTION
1.1 Bidsareinvitedfromconsultingfirmseitherasasolefirm/jjointventurewith other
consultantwillingto act as IEto submit a proposal for providing
consultingservicesrequiredfortheassignmentnamedin theattachedLetterof
Invitation.Yourproposal could form the basis for future negotiations and
ultimately a contractbetweenyourfirmandtheNHAI.
1.2 A brief description of the assignment and itsobjectives are given in
theTermsofReference(TOR).
1.3 ThisRFPis neitheran agreementnoran offerbytheAuthoritytothe prospective
Applicantsor anyotherperson. ThepurposeofthisRFPistoprovideinterested
partieswithinformationthatmaybeusefultothemin theformulationoftheir
ProposalspursuanttothisRFP. ThisRFP includesstatementsand assumptions, whichreflectvariousassessmentsarrivedatbytheAuthorityinrelationtothe
Consultancy. Suchassessmentsandstatementsdonotpurporttocontainallthe
informationthateachApplicantmayrequire. Theinformationcontainedinthis
RFP,maynot becomplete,accurate,adequateorcorrect. EachApplicantshould, therefore,conductitsowninvestigationsaboutthe assignment andthe local
conditionsbeforesubmittingtheproposalby payingavisittotheClientandthe project
site, sending written queries to the client, before the date and time
specifiedintheDataSheet.
1.4 Pleasenotethat(i)thecostsofpreparing theproposal andnegotiating forthe contract,
including a visit to site, are not reimbursable as a direct cost of assignment and (ii)NHAIisnotboundtoacceptanyoftheproposalsreceived byitandreservestherightto annul the selection process atany time prior to contractaward,without
therebyincurringanyliabilitytotheConsultants
1.5 Wewishtoremindyouthatinordertoavoidconflictofinterestsituations,any
firmassociated with the Concessionaireof the Project Highway as its Design and/orSupervision Consultant and/or the Contractor(s) as Design Consultant and/orConstructionSupervisionConsultantduring construction period and defect
Liablity period of the project or previous operation & maintenance period is noteligibleto participatein thebidding. The restriction herein shall not apply after a period of 5 (five) years from the completion of their consultancy assignment.
1.6 Those Consultants who wereengaged by Ministry/NHAI for the above
projectasDesignConsultantsforpreparationofDetailProjectReportsshallnot bepermittedto submitproposalforprovidingtheconsultancyservicesas Independent
Consultant forthesameprojectfor first operation & maintenance period of the
project eitherindividually orinJVwithotherfirms. The restriction herein shall not
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
9
apply after a period of 5 (five) years from the completion of their DPR consultancy assignment for the project.
Further, the consutants will not propose any personnel who had been engaged by the concessionaire on the same project within last one year.
1.7 Consultant have an obligation to disclose any situation ofactualor potential conflictthatimpacts their capacity to serve the best interest of their Client, or than mayreasonablybeperceivedashavingthiseffect. Failuretodisclosesaid situations may lead to the disqualification of the Consultant or the termination of its Contract
and/or any other action as deemed fit by the Authorityatanystage.
1.8 It is the NHAI’s policy that the consultants observe the highest standard of
ethicsduringtheselectionandexecutionofsuchcontracts.Inpursuanceofthis
policy,theNHAI:
(a) Defines,forthepurposeofthisparagraph,thetermssetforthbelowas
follows:
(i) “corruptpractice” means the offering, giving, receiving, or soliciting,directlyor indirectly,ofanythingofvaluetoinfluencethe actionofapublicofficialintheselectionprocessorin contract execution;
(ii) “fraudulentpractice” means a misrepresentation or omission of factsinorderto influenceaselection processor theexecution of a
contract;
(iii) “collusive practices” means a scheme orarrangementbetween twoor
more consultantswithor without the knowledge of the Client,
designed to establish pricesat artificial,non-competitive levels;
(iv) “coercivepractices”meansharmingorthreateningtoharm,directly orindirectly, persons ortheirpropertytoinfluence their participationin aprocurementprocess,oraffecttheexecutionofa contract.
(b) will reject a proposal for award if it determines that the Consultant recommendedfor
award has, directly or through an agent, engaged in corrupt, fraudulent,collusiveor coercivepracticesincompetingforthe contractinquestion;
(c) willdeclareafirmineligible,eitherindefinitelyorforastatedperiodoftime, tobe awarded
a contract if it at any time determines that the firm has
engagedincorruptorfraudulentpracticesincompetingfor,orinexecuting,
acontract;and
(d) will have the right to require that a provision be included requiring consultantsto
permit the NHAI to inspect their accounts and records relating to theperformanceof the contract and to have them audited by authorizedrepresentativesofNHAI.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
10
1.9 Consultants, their Sub-Consultants, and their associates shall not be under adeclaration of ineligibility for corrupt and fraudulent practices.
Furthermore,theConsultantsshallbe awareoftheprovisionsonfraudand corruption
stated in the specific clauses in the General Conditionsof Contract.
1.10 Consultantsshallfurnishinformationoncommissionsandgratuities,if any, paidor to
be paid to agents relating to this proposal and during execution of theassignmentiftheConsultantisawardedtheContract,in theFinancialProposal.
1.11 The Data Sheet indicates how long Consultants’ Proposals must remain valid after
the submission date. During this period, Consultants shall maintain the
availability of Professional staff nominated in the Proposal. The Client will make its
best effort to complete negotiations within this period. Should the need arise,
however, the Client may request Consultants to extend the validity period of their
proposals. Consultants who agree to such extension shall confirm that they maintain
the availability of the Professional staff nominated in the Proposal, or in their
confirmation of extension of validity of the Proposal, Consultants could submit new
staff in replacement. If any consultantseeks any
replacement(s),whileextendingthebidvalidity,thenthesame shall be
evaluatedforascertainingsuitabilityofreplacement asperthe
provisionsoftheRFPandnoremuneration shallbedeductedforany
suchreplacement(s). However,thetechnicalevaluation shalltakeinto
accountoftheoriginallysubmittedCV(s)onlyirrespective of replacement
sought.Consultants who do not agree have the right to refuse to extend the validity
of their Proposals.
2. CLARIFICATIONSANDAMENDMENTOFRFPDOCUMENTS
2.1 TheConsultantsmayrequestaclarificationofanyoftheRFPdocumentsup
tothenumberofdaysindicatedin theDataSheetbeforetheProposal submission date.
Anyrequest forclarification mustbesentinwriting by papermail,facsimile,orelectronicmailtotheClient’saddressindicatedin theDataSheet.TheClientwillrespondbycable,facsimile,orelectronicmail to such requests and will send copies of the response (including an
explanationofthequerybutwithoutidentifyingthesourceof inquiry)to all consultants who have purchased the RFPdocument. Clarification/amendmentwillalsobehostedonNHAIweb-site.
2.2 At any time before the submission of Proposals, the Client may for any
reason,whetherat itsowninitiativeor inresponsetoaclarificationrequested by aConsultingfirm,modifytheRFPdocumentsbyamendment. Any amendmentshallbeissuedinwritingthroughaddendum. Addendummay besentby
mail,cable,telex,facsimileorelectronicmailtoconsultantsor/and
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
11
willbehostedonNHAIwebsitewhichwillbebindingonthem. TheClient mayatitsdiscretionextendthedeadlineforthesubmissionofProposals.
3. PREPARATIONOFPROPOSAL
3.1 YouarerequestedtosubmityourTechnicalproposalonlystrictlyusingthe
formatsenclosedherewith(refersection3and 4).
The proposal shall be written in the English language as specified in the
DataSheet.All pagesoftheProposalshallbesignedbyanauthorized representative. The representative’s authorization shall be confirmed by
writtenPowerofAttorneydulynotarizedtobesubmittedwiththeproposal.
IncaseofJVaMoUindicating thespecificProjects,inputandroleofeach
Partneretc.shallbesubmittedwiththeproposal.
Part1:TechnicalProposal
3.2 You are expected to examine all terms andconditionsincluded inthe
documents.Failureto actortoprovideallrequestedinformationwillbe at yourownrisk
andmayresultin rejectionofyourproposal.
3.3 During preparation of the Technical proposal you may give particular
attentiontothefollowing:
i. Theman-months fortheassignment shallbethatstatedintheTermsof Reference.
Thesameshallbe consideredforthepurposeofevaluationas wellasaward.
ii. TheConsultants shouldprefer to field as many of theirpermanent staff as
possible and higher marks shall be given in this regard. The permanent staff would be considered those already employed with the firmprior to one year from the month during which this Tender Notice is
issued. Moreweightage will be given to those keypersonnel who are employed with more years with the firm.
iii. No alternative to key professional staff may be proposed and only oneCurriculumVitae(CV)maybesubmittedforeachpositionand
iv. A good working knowledge of the language specified in the data sheet
isessentialforkey professionalstaffonthisassignment. Reports
mustbeinthelanguage(s)specifiedinthedatasheet.
v. ForKey Personnel e.g. Team Leader, Resident-cum-Highway Engineer,
HighwayMaintenance Engineer and Road Safety Expert, the Consultants shouldprefer candidates having worked on PPP Projects. Such personnel shall be rated higher than the candidates having nosuch experience at all”
3.4 Your Technical Proposal must provide the following information, using butnot
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
12
limitedtotheformatsattachedinthe Section3&4.
i. A brief description of the firm’s organisationand an outline of
recentexperience of the Consultants and, in the case of Joint Venture, for
eachpartner, on assignments of a similar nature. The information whichyoushall provideoneachassignmentshouldindicate,inter-alia,the
profilesof thestaffprovided,duration,contractamount andfirm’s
involvement.Thedetailsofassignmentsonhandshallalsobefurnished.
ii. Any comments or suggestions on the ToRand a description of
themethodology(work plan) which the firm proposes to execute the
services,illustratedwithbarchartsofactivities.
iii. Thecompositionoftheproposedstaffteam,thetaskswhichshallbe
assignedtoeachandtheirtiming;
iv. RequirementforsubmissionofCVs.
a. CVsstrictlyin theprescribedformatandrecentlysignedin blueink oneachpageby boththeproposedprofessionalstaffandthe
ManagingDirector/Head ortheauthorizedrepresentativeofthe firm. b. Keyinformationshouldincludeyearswiththe firmanddegreeof
responsibilityheldin variousassignments.In CVformat,at
summary,theindividualshalldeclarehis qualification&total experience(in years)againstthe requirementsspecifiedinTORfor
theposition(Ref.Enclosure-BofTOR).If any informationisfound
incorrect, atanystage, action including termination and
debarmentfromfutureNHAIprojectsupto2yearsmaybetaken byNHAIonthepersonnelandtheFirm.
c. Deleted.
d. CVsofKeyPersonnelhavingintermittentinputswillbe considered
onlyiftheassignments onhandason7daysbeforeduedateof proposalincludingthoseforwhichLOAhasbeenreceivedfrom
theClientorforwhichConsultanthasbeendeclaredas H1donot
exceed3(three)forQuality CumMaterialExpertand6(six)for Road
Safety Expert Engineer, Pavement Specialist,Bridge/StructuralEngineer,Traffic& TransportationExpert,
HTMS/TollExpert.
e. AlltheCVswhicharetobeevaluated shouldbecompleteinall respectsincludingsigningandcertificationbytheindividualand thefirm
f. If aCVscorelessthan75%marks,whatevermarksitscorewillbe carried
forwardformaximum2noskeypersonnelfor
determiningthetotalscoreofthefirm. However,if theKey Personneldoesnot fulfilltheminimumacademicqualification(as
mentionedatEnclosure-BofTORofRFP),theoverallscoreofhis
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
13
CVwillbeevaluatedaszero.IftheKeyPersonneldoesnotfulfill theminimumqualificationrelatedtoexperience(as mentionedat
Enclosure-BofTORofRFP),thenzeromarkswillonlybe assigned
forthatsubcriteria,butthemarksobtainedbythe CVofthe Key
Personnel will be carried forward for maximum 2 noskey personnel fordetermining thetotal scoreofthefirm. Incase,a firmis H-
1,thenmaximum2(two)suchKeyPersonnel(whoseCV scoreslessthan
75%orwhodoesnotfulfilltheminimum qualification)
willhavetobereplacedbythefirmatthetimeof contractnegotiations.Thereductioninremunerationof such
replacementswillbe madeasperClause4.5(c)ofthecontractfor
consultancyservices.
g. IncaseCVofapersonis turnedouttobefake/incorrect/inflatedduring theassignment,theconsultancyfirmsshallhavetorefundthesalary andperksdrawnincludinginterest@12%perannuminrespectof the personapartfromotherconsequences.Inadditiontoabove,10%ofthe
v. DeploymentScheduleforeachkeypersonnelshouldbe formulatedand incorporated in the Technical Proposal which will be reviewed on
quarterlybasis.
vi. Estimates ofthetotaltime effort(personxmonths)tobeprovided for the services,
supported by bar chart diagrams showing the time proposed (person x
months) for each professional staff and sub professionalstaff.
vii. Deleted
viii. Each key personnel of the preferred Consultant shall be called for
interviewat thetimeofnegotiationatthecostofConsultant.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
14
ix. Replacement ofkey personnel shall be considered onlyinunavoidable circumstances. Innocasemorethantworeplacements ofkeypersonnel shallbepermittedduringnegotiationandinsuchcasesConsultantand
suchkeypersonnel shallhavetosubmitaffidavittotheeffectthat during theperiodofassignmentspecifiedinpara8 ofSection:1,thereplacedkey personnelshallnotbeprofessionallyemployedanywherein NHAIworks.
NHAIshallnot furtherconsiderCVof suchkeypersonneldirectlyor indirectlyfor anyofitsprojectsforthisperiod.10%reductionin remunerationshallbeconsideredfor eachsuchsubstitutionupto2 replacements. Incaseduringnegotiations, morethantworeplacements
aresoughtbytheH1consultant,his proposalshallbeconsideredasNon- Responsive. In such case the combined score of next five top firms, meetingthenon-conflictconditionshallbeevaluatedtoarriveatnewH1.
Incasewhenlessthanfivefirmsareavailable, thenexthighestscoring firmshallbeconsideredasH1.
In case during interaction with the key personnel at the time of
negotiationitisfoundthatthekeypersonnelproposedisun-suitablefor theassignmentposition,hisreplacementby equivalentorbettershallbe
providedbythe consultant. Thekeypersonnelwithsuchun-suitableCV
shallnotbeconsideredinanyfuturebidsforthatpositionfortwoyears.
Nodeduction forsuchreplacement whoarenotfound suitable during interactionshallbemade.
Intheeventualitythatafirmbecomesnon-responsive, forthethirdtime, due to
theaction ofreplacements ofmorethan2 key personnel during
negotiation,thefirmandits constituentJV partnersandAssociatesshallbe
debarreduptotwoyearsforNHAIconsultancyprojects.
x. Anyadditionalinformation.
3.5Thetechnicalproposalmustnotincludeanyfinancialinformation.
Part2:FinancialProposal
3.6 YourFinancialProposalmustbestrictlyusingtheformatsattachedinSection
5.Noadditionalitems/quantities otherthanthatspecified intheformatsshouldbe
proposedbytheConsultantssincethesameshallnotbe consideredforthe evaluation/award. For the first 12 months from the Date of Commencement of Services, Consultants shall be paid billing rates as indicated above. Beginning 13thmonthsoftheservicesprovided,billingratesshallbeincreasedfortheremuneration
partonly@5%every12monthsforlocalcurrencyforthesubsequentperiodofservicesrenderedbythepersonnelof allcategoriesnamely(i)keyPersonnel;(ii)sub-
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
15
Professionalpersonneland(iii)Supportstaff.However,forevaluationandawardof theBidproposals, thequotedinitialrate(asapplicableforfirst12months)shallbe multipliedbythetotaltimeinputforeachpositionon thiscontract,i.e.without consideringthe increaseinthebillingrates.
3.7 TheFinancialProposal shouldclearlyidentifyasaseparateamount,thelocal taxes(including social security), duties, fees, levies and other charges imposed
under theapplicablelaw,ontheconsultants,thesub-consultants,andtheirpersonnel (otherthan nationalsorpermanentresidentsofthegovernment’scountry);unlessthe Data Sheet specifies otherwise. This cost, however, will not be considered in evaluation.
3.8 Consultantsto state cost in INR.
3.9 The service tax shall be considered for release along with invoice, subject to
conditionthatConsultantsubmitstheproofofdepositofthesamewithaCertificate fromCAfirmwithinaperiodof90days ofreceiptofsuchservicetax.
4. SUBMISSION,RECEIPTANDOPENINGOFPROPOSALS
4.1 PREPARATION&SUBMISSIONOFAPPLICATIONS:
i. Detailed RFP may be downloaded from https://nhai.eproc.in and the
Applicationmaybesubmittedonlinefollowingtheinstructionsappearing
onthescreen. A Vendormanualcontainingthedetailedguidelinesfore- tenderingsystemisalsoavailableonhttps://nhai.eproc.in.
ii.
ThefollowingshallbetheformofvariousdocumentsintheApplication:
A.
OnlyElectronicForm(tobeuploadedonthehttps://nhai.eproc.insite)
(a) Technicalproposalasindicatedinpara‘B’below (b) FinancialproposalasperformatprescribedinSECTION-5OFRFP.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
16
B.HardcopyofTechnicalproposalinOriginaltobesubmittedinSealedEnvelopandalsoElectronicformtobeuploadedonthehttps://nhai.eproc.in
(I) TechnicalProposalinHardBoundFormincluding
(a) PowerofAttorneyforsigningtheApplication
(b) Ifapplicable,thePowerofAttorneyforLeadMemberofJV; (c) Copy of Memorandum of Understanding between JV
partners,ifapplicable;
(d) CopyofMemorandum ofUnderstanding withAssociate, if applicable
(e) Firmscredentialsas performatprescribedinSECTION-3OF RFP.
(f) Technical proposal asperformat prescribed inSECTION-4 OFRFP.
(II) Receipt of onlinepayment towards cost of RFP of Rs10000/- (Rupees Tenthousand only) in shape of DDin favourof NationalHighwaysAuthorityofIndia; and
(III) OnlinereceiptofpaymentofApplication processing feeof Rs.1,295/-(Rupees One
thousand twohundredNinetyFiveonly)inclusiveof all taxesin
favourofM/s.CIIndiaPrivateLimited,NewDelhi electronically.
iii. TheApplicantshallsubmittheoriginaldocumentsspecifiedabove in point
no.4.1(ii)Btogetherwiththeirrespectiveenclosuresandsealit inan
envelopeandmarktheenvelopeas “TechnicalProposal”fortheProjectfor
whichproposalis submittedandnameandaddressoftheApplicant.The
envelopemustbe clearlymarked“DONOTOPEN,EXCEPTINTHE PRESENCE
OF THEEVALUATION COMMITTEE”. Inaddition,the Applicationdue
dateshouldbe indicatedontherighthandcornerofthe envelope.
Theoriginaldocumentsshouldbesubmittedbefore 1100hours
IndianStandardTimeon 21.10.2016,at thebelowmentionedaddressin the manner and form as detailedin theRFP. Areceipt thereof should be
obtainedfromthebelowmentionedperson.
ATTN.OF:
Chief GeneralManager(Tech)-cum-R.O., National Highways Authority Of India,
Regional Office,
3/248, Vishal Khand, Gomti Nagar,
Lucknow , Pin – 226010.
Ph.0522-2391287/97
E mail- rolucknow@nhai.org
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
17
iv. TheApplicantshalluploadscannedcopiesoftheTechnicalProposaland Financial Proposalasspecifiedinpointnos.4.1(ii)A&Baboveonthe https://nhai.eproc.in
before 1100 hours Indian Standard Time on21.10.2016.
Hardcopyofthedocumentsasspecifiedinpointnos.4.1(ii)Babove only is
required to be submitted.FinancialProposal is to be submittedOn-
lineonlyandnohardcopysubmissionistobemade. Intheeventofanydiscrepancybetweentheoriginalandthecopy(inelectronic
form),theoriginalshallprevail.
v. Itmaybenotedthatthescannedcopiescanbepreparedinfileformati.e.
PDFand/orZIPonly.TheApplicantscanuploadasinglefileofsizeof10 MBonlybutcanuploadmultiplefile
4.2Modification/Substitution/Withdrawalofbids:
(i) TheBiddermaymodify,substituteorwithdrawitse-bidaftersubmission.Prior tothe
BidDueDate.NoBidshallbemodified,substitutedorwithdrawnby the
BidderonoraftertheBidDueDate. (ii) Any alteration/ modification in theBid or additional information
suppliedsubsequentto theBidDueDate,unlessthesamehas beenexpresslysoughtforby theAuthority,shallbedisregarded.
(iii) Formodificationof e-bid,bidderhasto detachits oldbidfrome-tenderingportal andupload/resubmitdigitallysignedmodifiedbid.
(iv) For withdrawal ofbid, bidder has to click on withdrawal icon ate-tendering portal
andcanwithdrawitse-bid. (v) Beforewithdrawalofabid,itmayspecificallybenotedthatafterwithdrawalofa
bidforanyreason,biddercannotre-submite-bidagain
4.3 OPENINGANDEVALUATIONOFAPPLICATIONS:
(i) OpeningofProposalswillbedonethroughonlineforFinancialProposal andbothon-lineandmanuallyforTechnicalProposal.
(ii) For participatinginthetender,the authorizedsignatoryholdingPowerof Attorney shallbetheDigitalSignatory. Incasetheauthorized signatory holdingPowerof AttorneyandDigitalSignatoryare notthesame,the bid shallbeconsiderednon-responsive.
TheAuthorityshall openEnvelopecontainingTechnicalProposalreceivedas mentioned in point nos. 4.1 (ii) B at 11:30 hours Indian Standard Time on 21.10.2016in thepresenceoftheApplicantswhochooseto attend.ThisAuthority willsubsequently opentheTechnicalProposalasmentionedinpointno.4.1(ii)
A(a)aboveandevaluatetheApplications inaccordancewiththeprovisionsset outin theRFP.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
18
(iii) TheFinancialProposal4.1(ii)A(b)willbe openedonlineoftheshortlisted applicantswhoqualifyforfinancialopeningasper RFP.Thedateof openingof FinancialProposalwillbenotifiedlateron.
5 PROPOSALEVALUATION 5.1 Atwo-stageprocedureshallbeadoptedforevaluatingtheproposals. 5.2 Deleted.
TechnicalProposal 5.3 The Evaluation Committee appointed by the NHAI shall carry out its
evaluationapplying the evaluation criteria and point system specified in the data sheet. Eachresponsive proposal shallbeattributedatechnical score(St.) The technical proposal should score at least 75 points to be considered responsive.
TheAuthorityshallshortlist5(five)topfirmsonthebasisoftheir technicalscorenotintheconflictofinterestwiththeconcessionaire.
FinancialProposal
5.4 AftertheevaluationofTechnical Proposalsiscompletedandtheshortlistof5 firmsis
finalised,NHAImaynotifythoseconsultantswhoseproposalswerenot consideredasperconditionsofRFPindicatingthattheirFinancialProposalwill notbeopenedonline. TheNHAIshallsimultaneouslynotifythefinallyselected 05(five)shortlistedfirms indicating thedateandtime setforopening oftheFinancialProposals.
5.5 The Financial Proposals shall be openedpubliclyinthe
presenceoftheconsultants’representativeswhochoosetoattend. Thenameof
theconsultant,thetechnicalscores,andtheproposedpricesshallbereadaloud and recordedwhentheFinancialProposalsare opened. TheClientshallprepare minutesofthepublicopening.
5.6 The Evaluation Committee will determine whether the submitted Financial Proposals
arecomplete(i.e.whethertheyhaveincludedcostofallitemsofthe
correspondingproposals;ifnot,thenthecosttowardssuchmissing items will beconsideredasNIL,buttheConsultant shall, however, berequired tocarry outsuch obligations withoutanyadditionalcompensation. Incaseundersuch circumstances,
ifClientfeelsthatthework cannot be carried out within the overall costas perthe submitted financialproposal, suchproposals shallbe considerednonresponsive.
5.7 TheEvaluationCommitteeshalldetermineifthefinancialproposaliscomplete andwithoutcomputationalerrors. Theorderofpriorityasamongthesefirmson thebasisoffinancialbidswillalsobedetermined andthelowestfinancialbid shallrankfirstforawardofcontract.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
19
5.8 The lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points. The financial scores (Sf) of the other Financial Proposals will be computed as Sf=100 x Fm/F, where Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration. Proposals shall finally be ranked according to their combined technical (St) and financial (Sf) scores using the weights indicatedinthedatasheet: S= St x T% + Sf x P%. The Firm achieving the highest combined technical financial score will be invited for negotiations.
6 NEGOTIATIONS
6.1 Prior to the expiration period of validity of proposal, the NHAI shall notify thesuccessful firm (first ranking firm) in writing by registeredletteror facsimile and
may either issue LOA if negotiations are not required or may
inviteittonegotiatethecontract. Incasetwoormorefirms offersamelowest
financialbid,thefirmachievingthehighestTechnicalscoreshallbeinvitedfirst
fornegotiations.
6.2 Negotiationsnormallytakeonetotwodays. Theaimistoreachagreementonall
points,andinitialadraftcontractbytheconclusionofnegotiations.
6.3 Negotiations shall commence with a discussion of your technical proposal, the
proposed methodology (work plan), staffing. Agreement must then be reached on
thestaffingand bar charts, which shall indicate activities, staff, periods in the field and in the home office, staff months, logistics and
reporting.Specialattentionshallbepaidtooptimisetherequiredoutputsfrom
thefirmwithintheavailable budgetandtodefineclearly the inputs required
fromtheNHAItoensuresatisfactoryimplementation oftheassignment.
6.4 It is the responsibility of the Consultant, before starting financial
negotiations, to contact the local tax authorities to determine the local tax amount to be paid by the Consultant under the Contract. The financial negotiations willincludeaclarification(ifany)ofthefirm’staxliabilityinthe Client’s country,
andthemanner inwhichitwillbereflectedintheContract; andwillreflecttheagreedtechnicalmodificationsin the cost of the services.
6.5 Having selected a firm, among other things, onthe basis ofanevaluation of
proposedkeyprofessional staff, theNHAI expects tonegotiate, acontract on thebasisofthestaffnamedintheproposaland,priortocontractnegotiations, willrequireassurancethatthisstaffshallbeactuallyavailable.
6.6 Replacement of key personnel shall be considered only in unavoidable
circumstances.In nocasemorethantworeplacementsofkeypersonnelshallbe permitted during negotiation and in such cases Consultant and such key personnel
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
20
shallhavetosubmitaffidavittotheeffectthatduringtheperiodof assignmentspecifiedinpara8ofSection:1,thereplacedkeypersonnelshallnot beprofessionally employedanywhereinNHAIworks.NHAIshallnotfurther considerCVofsuchkeypersonneldirectlyorindirectlyfor anyof itsprojectsfor
thisperiod. 10%reduction inremuneration shall beconsidered foreach such substitution upto2replacements. Incaseduringnegotiations, morethantwo replacementsaresoughtbytheH1consultant,hisproposalshallbe consideredas Non-
Responsive. Insuchcasethecombinedscoreofnextfive topfirms,meeting thenon-conflictconditionshallbeevaluatedtoarriveatnewH1. Incasewhen lessthanfivefirms areavailable,thenexthighestscoringfirm shall be considered asH1.
Incaseduringinteractionwiththekeypersonnelatthetimeofnegotiationit is
foundthatthekeypersonnelproposedisun-suitablefortheassignmentposition,
hisreplacementbyequivalentorbettershallbeprovidedbytheconsultant. The keypersonnelwithsuchun-suitableCVshallnotbeconsideredin anyfuturebids forthat
positionfortwoyears.
Intheeventualitythatafirmbecomesnon-responsive,forthethirdtime,dueto theactionofreplacementsofmorethan2keypersonnelduringnegotiation,the
firmanditsconstituent JVpartnersandAssociatesshallbedebarred uptotwo yearsforNHAIconsultancyprojects.
6.7 Eachkeypersonnelofthepreferredconsultantshallbecalledfor interviewat
thetimeofnegotiationatthecost of theConsultant.Atthetimeof interview,the
keypersonnelshallproducetheoriginalsofthecertificates(Proofof age, Qualifications
and experience from theirrespective employers) insupport of theirCVsfor
verificationandreturn.Thenegotiationsshallbeconcludedwitha reviewofthedraftformofContract. TheNHAIandthefirmwillfinalisethe
contracttoconcludenegotiations.
6.8 Eachkeypersonnelofthepreferredconsultantshallbecalledforinterviewat thetimeofnegotiationatthecost of
theConsultant.Thenegotiationsshallbeconcludedwitha reviewofthedraftformofContract. TheNHAIandthefirmwillfinalisethe contracttoconcludenegotiations
7 AWARDOFCONTRACT 7.1 After completion of negotiations with the consultants, the Client shall award
theContracttotheselectedConsultant.
7.2 The successful firm with whom the contract is signed is expected to commence theassignmentonthedateandatthelocationspecifiedinthedata sheet.
8. PERFORMANCECLAUSE
IndependentEngineersshallbeexpectedtofullycomplywithalltheprovisions
ofthe`TermsofReference’, andshallbefullyresponsible forsupervising and
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
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ensuringthattheDesigns,ConstructionandMaintenance andOperationofthe facility takes place in accordance with the provisions of the Concession Agreement.FailureoftheIndependentEngineerto notifyingNHAIandthe Concessionaireonnon-
complianceoftheprovisionsoftheConcessionAgreementbytheConcessionaire,non-adherencetotheprovisionofToRandnon-adherence tothetimescheduleprescribedunderToRshallamounttonon-performance.
The Independent Engineer shall appoint senior most technical director or
equivalentasitsauthorisedrepresentative, whoshallcorrespond withtheNHAI
besidesTeamLeadertomonitortheperformanceofitsstaff,undertakequarterly
siteinspectionsandgive areporttoNHAIonsuchinspectionforcommentsand suggestions of NHAI for future compliance, issue on behalf of the IE, the
ProvisionalCompletionCertificateandCompletionCertificateandshallcarryout
anysuchtaskasmaybedecided byNHAI. TheIEshalltakepriorapproval of NHAI before
issuing Provisional Completion Certificateand Completion Certificate.Theproposalsubmittedshallalsoincludethenameofthe
authorisedrepresentativealong withthe authorization letter and power of attorney.
No separatepaymentshallbemadeforsuchinputsandsitevisitsofthe authorized
representativeasthesameshallbetreatedasincidentaltotheassignment.
9. CONSULTANT’SPROPOSAL
9.1 Broadjob-descriptionand minimumqualificationand experiencerequirementsfor
keypersonnelmentionedabovearegivenin Enclosure–B.However,highermarks shall be accorded to the Candidate with higher relevant qualification and
experienceinPPPprojects.TheageoftheKeyPersonnel should notbemore than 65 years on the date of submission of proposal. AgeLimitforthe positionsofTeamLeader,PavementSpecialistand QualitycumMaterialExpert isrelaxby5yearsi.e.upto70yearsofageatthetimeofsubmission of proposalandhecancontinueupto 73years,subjecttoproductionofMedical
FitnessCertificate.Consultantsare advisedintheirowninterestto framethe technicalproposalin anobjectivemanneras faraspossiblesothatthesecouldbe
properlyassessedinrespectofpointstobegivenas partofevaluationcriteria.The bio-dataofthekeypersonnel shouldbesignedoneverysheetbythepersonnel concerned and the last sheet of each bio-data should also be signed by the
authorisedsignatoryfortheConsultant.Thekeypersonnelshallalsocertifyatthe endoftheir bio-data proformathattheyhavenotleftanyoftheNHAI works withoutcompletingoftheirassignmentandhavenotacceptedanyotherofferat thetimeofsigningofthebio-dataandassuchshallbe availabletoworkwiththe
IndependentEngineer,iftheProjectisawarded.IncasethekeypersonnelleavestheassignmentwithoutapprovalofNHAI,NHAIwouldbeat libertytotakeany appropriateactionagainstthatkeypersonnelincludingdebarment.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
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9.2 Inadditiontoabove,theconsultantsarerequiredtoproposesub-professionalstaff as detailedin Enclosure-Awiththeminimumqualificationandexperience requirementsasgiveninEnclosure–B.
10. PERFORMANCESECURITY
The successful consulting firm shall have to submit a Bank Guarantee (BG) for anamount of2.50%oftheContract Value within15daysofissueofLOA. TheBGshallbevalidforaperiodof38monthsi.e.upto2monthsbeyondthe
expiryoftheContractof36months. TheBGshallbeintheformatspecifiedin AppendixI of draft contract form and furnished from a NationalisedBank,IDBIor ICICI/ICICIBank/ForeignBank/EXIMBank/AnyScheduledCommercial BankapprovedbyRBIhavinganetworthofnotlessthan500croreas perlatest AnnualReportoftheBank. Inthecaseofa ForeignBank(issuedby aBranchin India) the net worth in respect of Indian operations shall only be taken into account. IncaseofForeignBank,the BGissuedbyForeignBankshouldbecounter guaranteed by any NationalisedBank in India. In case of JV, theBG shallbe furnishedonbehalfofthe JVandnotindividuallybythemembers.
11.AUTHORISEDSIGNATORIES
TheAuthorityshallrequiretheIndependentEngineertodesignateandnotifyto theAuthorityandtheConcessionaireupto2 (two)personsemployedinitsfirmto sign
forandonbehalf oftheIndependent Engineer, andany communication or
documentrequiredtobe signedbytheIndependentEngineershallbe validand
effectiveonlyifsignedbyany ofthedesignatedpersons;providedthatthe IndependentEngineermay,bynoticeinwriting,substituteanyofthe designated
personsbyanyofitsemployees.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
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DATASHEET (AsMentionedinLetterofInvitationtoConsultants)
SubclauseNo.inLetterofInvitationtoConsultants
1.3 Pre-ProposalConferenceshallbeheldat:RO-Lucknowofficeon14.10.2016 at14.00hrs.
1.11 Theproposalshallbevalidfor120daysafterthelastdateofsubmission.
2.1 Clarification mayberequested 7dayspriortoPre-ProposalConference. The
addressforrequestingclarificationis:
Chief GeneralManager(Tech)-cum-R.O., National Highways Authority Of India,
Regional Office,
3/248, Vishal Khand, Gomti Nagar,
Lucknow , Pin – 226010.
Ph.0522-2391287/97
E mail- rolucknow@nhai.org
TheLanguageofdocumentsandcorrespondencewillbeEnglish
3.3 Allthepersonnel shall have working knowledge of English and all the reports
etc.shallbewritteninEnglish.
3.7 NHAIshall reimburse onlyservicetax. Consultant has to assess all other
taxesandshould inbuiltthem intheir financial proposal. These taxes(other thanservicetax)should not be provided separately. Consultants are requested to consult TaxConsultantsfordetails.
3.8 The Consultants to state local cost in INR only.
4.6 Thetimeandlastdateofsubmission:1100hrson 21.10.2016.
5.3 ThepointsassignedtoTechnicalEvaluationcriteriaare:
S.No. Description Marks
1 Relevantexperiencefortheassignment 25
2 Qualifications and competence of the key staff for the assignment
75
Total 100
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
24
(i) SubcriteriaforRelevantExperienceofthefirmfortheassignment
YearofEstablishmentoftheFirm(IncaseofJVyearofestablishmentof
LMshallbeconsidered)(Min5Years)
2
AverageAnnualTurnover(last5years)fromconsultancybusiness (Min.2.5crore)
2
No.ofkeypersonnelwiththefirm 2
Experiencein DPR/FeasibilitycumPPR preparationfortwoprojectsof 4/6 laningof30% ofprojectlengtheachor one projectof4/6laningof50%of
projectlengthin last7years.
5
Experienceas IndependentEngineer/Supervisionconsultantstwo constructionprojectsoffour/sixlaning**of30%ofprojectlengtheachor oneprojectsoffour/sixlaning**of50%ofprojectlengthinlast7years.
6
Experience asIndependent Engineer/ Supervision consultants oneO&M projectunderDBFOT/OMT offour/sixlaning**of50%ofprojectlength (minimum50km)in last7years.
8
Employer’scertificate shouldbesubmittedsubstantiating theexperience claimedby thefirm.
**Consultants should give detailsof the experience of the firm considering thecompleted and the on-going highway assignments, separately forPPPand non-PPPProjects along with experience from clients. This listofthecompletedworksshouldalsoincludethose assignmentswhicharesubstantially(90%ofContractvalue)completed. No Qualification/Experience etc. shall be considered without proof of experience.
(ii) Sub criteria for Adequacy of the proposed work plan and methodology in
responsetotheToR.
(iii) Qualificationandcompetenceoffollowingprofessional/sub-professional stafffor the
assignment shall beevaluated. The weightage forvarious key staff areas under:-
S. No
StaffPosition No.ofProfessional Staff
Marks perStaff
Total Marks.
1 TeamLeader 1 25 25
2 HighwayMaintenanceEngineer 1/2/3 18/9/6 18
3 QualitycumMaterialExpert 1 7 7
4 PavementSpecialist 1 7 7
5 RoadSafetyExpert 1 7 7
6 Bridge/StructuralEngineer 1 6 6
7 Traffic&TransportationExpert 1 3 3
8 HTMS/TollExpert 1 2 2
Total 75
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
25
Subcriteriaforqualificationof keyPersonnel(i.e.Professionalstaff)
Generalqualifications 25
Adequacyfortheproject 70
Employmentwithfirm 5
Total 100
Thetechnical proposalshouldscoreatleast75pointstobeconsideredresponsive for financialevaluation
5.6 ThesinglecurrencyforpriceconversionisINR.
5.8 Theweightagegiventotechnicalproposalis T=80%.
TheweightagegiventofinancialproposalisP=20%.
7.2 Commencement of Assignment: The firm shall begin carrying out the services
within15daysofsigningoftheConsultancyAgreement.
Remarks:BasedonexperienceandtheConsultingIndustry’sCapacity,Projectspecific requirementetc.,NHAImaymodifytheabovecriteriaforSelectionofIE.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from Km
149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
26
SECTION 3. FORMATSFORSUBMISSIONOFFIRMSCREDENTIALS
The proposalshould contain thefollowing information inenclosed formatattachedat AppendixA.
• YearofEstablishmentofFirm
• Averageannualturnover(lastfiveyears)
Note: TheFirmshallsubmitCertificateofIncorporationandauditedbalancesheetforthe
lastfiveyears(FY2011-2012,FY2012-2013,FY2013-2014,FY2014-2015 & FY 2015-2016)**. Forclaimingexperienceof Highwayprojects,CompletionCertificate fromEmployershouldbeenclosed.Theproposalshouldalsocontainthedetailsof the keypersonnel viz. theirname, qualification, expertise area, experience and yearsofassociationwiththefirm.
AppendixA
Thefollowinginformationrelatedtothe firmshouldbeprovidedintheproposal. i. Nameofthepackageappliedfor:-
ii. Yearofestablishmentoffirm*
Consultant Yearof
Establishment Country TypeofOrganization
Individual
Partnership Corporation Other
Individual/ LeadPartner(of
JV)
NOTE:-YearofEstablishmentofLeadPartnerofJVshallbeconsidered. *CopyofCertificateofincorporationshallbesubmitted.
iii. Office/BusinessAddress/Telephonenos./CableAddress.
iv. Narrativedescriptionoffirm(Notmorethan2sheets)
v. Nameoftwo(2)principalswhomaybecontactedwithtitleandtelephone number/faxnumber.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from Km
149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
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vi. FinancialStatementofthelastfiveyears.**
S.N. Particulars 2015-16 2014-15 2013-14 2012-13 2011-12
i.
Annualturnover fromConsulting
ii. TotalAssets
iii. CurrentAssets
**a) The amountshallbestatedinINR.
b) Thecurrencyconversionratefortherespectiveyearsshallbe mentionedfor other
internationalcurrencies. c) BalanceSheet/AuditorCertificateoflast5years(FY2011-2012,FY2012-2013,FY2013-2014,FY2014-2015 & FY 2015-2016) shallbesubmittedasevidenceofAnnualTurnover”.
d) Whereverdetailsfor AuditedBalanceSheet,FinancialStatement,Balance Sheet/Auditor Certificate of last 5 years are sought, the last 5 year shall be precedingtheyearin whichBidsubmissionistobemade.
In case the annual accounts for the latest financial year are not audited and
thereforetheApplicantcannotmakeit available,theApplicantshallgivean undertaking to this effect duly certified by statutory body like Chartered AccountantorIndependentAuditorwhoarecompetenttodosoasrecognizedby the state concerned. In such a case, the Applicant shall provide the Audited
AnnualReportsfor 5(five)yearsprecedingtheyearforwhichtheAuditedAnnual Reportisnotbeingprovided.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from Km
149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
28
vii. Experience***asIndependentEngineerorConstruction/MaintenanceSupervision of Highway Projects, separately for PPPandnon-PPP Projects during the last7 years.
S No
Projects Name/
Year
Typeof Services Rendere
d
Descrip- tion of Highway Project/ Length (kms)
Client (with comp
lete contact
person
, teleph one Nos.
and Fax
Nos.)
Total Feefor
the Consult
ancy Assign ment (INR)
Fee receive
d by
Applicant (in
case of
JV/ Association
)
%age of
total fee
receivedby the
firm
App rox.
Cost of
Period
Sole consultant/
prime consultant
of JV / minor
consultant of
JV/ or sub consultant/ asAssociate
consultant
1 2 3 4 5 6 7 8 9 10
A. Completed/ Substantiallycompletedprojects: 1.
2.
3. B. Projectsinprogress: 1.
2. 3.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
29
viii. Experience***inDPR/FeasibilityStudyof4/6laningHighwayprojectsduringthelast7years.
S
No Projects
Name / Year
Type of
Servic es Re
nder ed
Length of
Project (kms)
Client (with
complet e
address, contact
person
, telephon e Nos.and
FaxNo s.)
Total Feefor
the Consu ltancy Assig nment (INR)
Feein INR (A
pplica nt’s
share in
%ageof totalfee received
bythe firm
Period
Sole Cons
ultant/ prime
consultantof JV / mi
norconsul tant of JV/
or sub consultant
/ as Associate
(Road/ Highway projects
with or
1 2 3 4 5 6 7 8 9
A. Completed/ Substantiallycompletedprojects: 1. 2. 3.
.
. B. Projectsinprogress: 1.
2. 3.
.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
30
ix) Experience***inProjectSupervision/IEforOperationandMaintenanceofHighway Projects,separatelyforPPPandnon-PPPProjectsduringthelast7years.
S
No Projects
Name/ Year
Type Services Rendere d
Descrip- tion of Highway Project/ Length (kms)
Client (with comp lete cont act teleph one Nos. and Fax Nos.)
Total Feefor the Consul tancy Assign ment (INR)
Feereceived by Applicant (incase of JV/Assoc iation)
%age oftotal fee receive dby the firm
Period
Sole consul tant prime consulta nt of JV / mi nor consul tant of JV/ or
sub consul tant
1 2 3 4 5 6 7 8 9
A. Completed/Substantiallycompletedprojects: 1. 2. 3.
. B. Projectsinprogress: 1. 2.
3.
***a)4/6laneasapplicablefortheprojectforwhichRFPisinvited.
b) Onlythoseprojects,tobeincludedin thetablewhichareHighwaysProjectsandfor
whichclientscertificatesfromtheconcernedGovernmentagenciesareenclosedwith
theproposal. Thecertificate shouldbe issued byanOfficer notbelow therankof
ExecutiveEngineer.
c) Theweightagegivenforexperienceofafirmwoulddependontheroleofthefirmin
therespectiveassignments. Thefirm’sexperiencewouldgetfullcreditifitwasthe solefirmintherespectiveassignment. Experienceweightageforfirmsas Lead partner/JVpartner/Associateshallbeconsideredinthesameproportionaspayment has beenreceivedbythefirmtowardsconsultancyworkintheproject
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
31
d) Forweightage of experience in any past Consultancy assignment experience certificatefromtheclientshallbe accepted. Inthe absenceofexperiencecertificate
fromtheclient,proportion ofpayment received towardsConsultancy workduly
certifiedby statutorybodylikeCharteredAccountantorIndependentAuditorswho are
competent to do soasrecognized bythe State concerned shall beaccepted.
AnnualturnoverdulycertifiedbyCharteredAccountantshallbeaccepted. Incase ofnon-availabilityof suchdocumentsnoweightageof turnover/experiencewillbe considered.
(e) AssignmentsonhandincludingthoseforwhichtheLetterofAcceptancefromthe
clientsreceivedason7dayspriortoduedateforsubmission ofproposals: The
detailsshallbegiveninthefollowingformat.
S.
No
Nameof Assignment
Client Roleofthe firm
Dateof letterof
Acceptance
Dateof Agreement
ifsigned
Present statusof
Assignment
TeamMembers providedbythe
firm Sole,
Lead/
Otherin
JVorsub- consultant
Name DOB Position
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
32
AppendixB-1 Technicalproposalsubmissionform.
AppendixB-2
Firm’s comments and suggestions on the Terms
Referenceandondata,services,andfacilitiestobeprovided
AppendixB-3
Approach paper on methodology and work plan of performing
AppendixB-4 CompositionoftheTeamandTask(s)ofeachTeammember
AppendixB-5 CurriculumvitaeofproposedProfessionalstaff.
AppendixB-6 TimeschedulefordeploymentofProfessionalstaff
AppendixB-7 Activity(works)schedule.
AppendixB-8 Affidavit for correctness of CVs of key personnel and experienceclaimedbythefirm.
SECTION4.FORMATFORSUBMISSIONOFTECHNICALPROPOSAL
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
33
APPENDIXB-1
TechnicalProposalSubmissionForm. FROM(Nameof Firm)
……………………
……………………. To, Chief GeneralManager(Tech)-cum-R.O., National Highways Authority of India,
Regional Office,
3/248, Vishal Khand, Gomti Nagar,
Lucknow , Pin – 226010.
Ph.0522-2391287/97
E mail- rolucknow@nhai.org
Ladies/Gentlemen:
Sub:Independent Engineer Services during Operation & Maintenance Period for 4
laning of Moradabad - Bareilly Section of NH-24 from Km 149.250 to Km 271.050 in
the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
We, the undersigned, offer to provide the consulting services for the above in accordancewithyourRequestforProposaldated.........2015andourProposaldated
……….. whileduly examining and understanding the contents of RFP. We areherebysubmittingourProposal,whichincludesthisTechnicalProposalsealedin an
envelope for the above mentioned work. We certify that allthe information
providedinourproposalincludingenclosuresis trueandcorrectand allenclosures
accompanyingourproposalaretruecopiesoftheirrespectiveoriginals.
Wefurthercertifythatinthelast3years,weoranymemberofourJV/Associates haveneither failed toperformanycontract/assignment norhavebeenexpelled from anycontract/assignmentnorhad anycontract/assignmentterminatedforour breach. My/Our registration No. on Infracon is ……. and my/our Infracon Team ID is
…………….
Ifnegotiations areheldduring theperiod ofvalidity oftheProposal i.e.before
_ we undertake to negotiate on the basis of the proposed staff. Our Proposalisbindinguponusandsubjecttothemodificationsresultingfromcontract negotiations. Weunderstandyou arenotboundtoacceptanyProposalyoureceive.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
34
Weremain,
Yourssincerely,
AuthorizedSignatory
NameandAddressofFirm (LeadMemberincaseofJV)
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
35
APPENDIXB-2: COMMENTAND SUGGESTIONS OF CONSULTANTS ON THE
TERMS OFREFERENCE AND ONSERVICESANDFACILITIESTOBEPROVIDEDBY
THENHAI
OntheTermsofReference(notmorethanonepage):
1.
2.
3.
4.
….
OntheservicesandfacilitiestobeprovidedbytheNHAI(notmorethanonepage)
1.
2.
3.
4.
….
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
36
APPENDIXB-3:APPROACHPAPERONMETHODOLOGYANDWORKPLANFOR
PERFORMINGTHEASSIGNMENT
(notmorethansixpages)
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
37
Sl.No. Name Position Task
1
2
3
4
..
Sl.No. Name Position Task
1
2
3
4
..
APPENDIXB-4: COMPOSITIONOFTHETEAMPERSONNEL,ANDTASK(S)OF
EACHTEAMMEMBER
1. Technical/ManagerialStaff
..
2. SupportStaff
..
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from Km
149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
38
Photogr
APPENDIX B-5: FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED
PROFESSIONALSTAFF
ProposedPosition:………………………………………………
Nameof Firm:........................................................................................
Nameof Staff:........................................................................................
Profession :..............................................................................................
DateofBirth: Years with Firm/Entity : ...........................................Nationality : .............................. MembershipofProfessionalSocieties:.........................................................................
DetailedTaskAssigned:..............................................................................................
PleaseattachprintoutofCValongwithall therelevantdetailsuploadedoninfraconportal.
SummaryofQualification&Experiencevis-à-vistherequirementsasperTOR
S. N o
Nameof Employer
PostHeld
Projec t Name
Period Assignmentinthe Project
Client ofthe
Projec t
Remark
From To
Education:
[Summarisecollege/university andotherspecialisededucationofstaffmember, giving theirnames,datesattended,anddegreesobtained.Use aboutonequarterofapage.]
KeyQualifications:
[Give an outline of staff member’s experience and training most pertinent to tasks on assignment. Describe degreeof responsibility held by staff member on relevant
previousassignmentsandgivedatesandlocations.Useabouthalfapage.]
EmploymentRecord: [Starting with present position, list in reverse order every employment held. List
allpositionsheldbystaffmembersince graduation,givingdates,name ofemploying organisations, titlesofpositions held, and locations of assignments. For experience in last ten
years, also givetypes of activities performed and client references, where appropriate.
Useaboutthree-quartersofapage.]
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
39
Languages: [For English language indicate proficiency : excellent, good, fair, or poor; in
speaking,reading,andwriting]
SummaryofQualification&Experiencevis-à-vistherequirementsasperTOR
Requirements asperTOR
(Enclosure-B)
Possessedby theStaff Member
Break-upofexperience
BriefDescriptionofProject Man-months provided
CertificationbytheCandidate
I, the undersigned, (Name and Address) undertake that this CV correctly describes
myself,myqualificationsandmyexperienceandNHAIwouldbeatlibertytodebarme if any
information given in the CV, in particular the Summary of Qualification &Experiencevis-à-
vistherequirementsasperTORis foundincorrect. Ifurtherundertake thatIhave neither been debarredby NHAInorleft any assignment with the consultants engaged by
NHAI/contracting firm (firm to be supervised now) for anycontinuing work ofNHAI
without completing myassignment. I willbeavailable fortheentireduration
ofthecurrentproject(named…..). IfIleavethisassignment in themiddleofthework, NHAI would be at liberty to debar me from taking any assignment in any of the NHAI works for
an appropriate period of time to be decided byNHAI. Ihavenoobjection
ifmyservicesareextended byNHAIforthis workinfuture.
I furtherundertakethatif duetomyinabilitytoworkonthisprojectduetounavoidable circumstances,duetowhichconsultant’sfirmis forcedtoseekreplacement.Insuch unavoidable circumstances, I shall not undertake any employment in NHAI projects
duringtheperiodofassignmentofthisprojectandNHAIshallconsidermyCVinvalid tillsuchtime.
ForKeyPersonnelhavingintermittentinputs,addthefollowing:
IfurthercertifythatIamassociatedwiththefollowingassignmentsasondate(ason7 dayspriortoduedateforsubmissionofproposal)includingthoseforwhichLOAhas beenreceivedbythefirmandtheinputsintheseassignmentsshallnoteffecttheworkof thecurrentassignment.
Nameof
Assignment Client Dateof
LOA
Likely start (Month /Year)
Likely end (Month /Year)
Total inputof
theperson (man- months)
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
40
Note:CVsofKeyPersonnel havingintermittent inputswillbeconsidered onlyifthe
assignmentsonhandas on7 daysbeforeduedateofproposalincludingthoseforwhich
LOAhasbeenreceivedfromtheClientorforwhichConsultanthasbeendeclaredasH1 donotexceed
3(three)forQuality CumMaterialExpertand6(six)forRoadSafetyExpertEngineer,
PaymentSpecialist,Bridge/StructuralEngineer,Traffic& TransportationExpert,and
HTMS/TollExpert.
………………………………………………………….. Date (SignatureofKeyPersonnel)
(Day/Month/Year)
Certificationby thefirm
The undersigned on behalf of ----------( name of consulting firm) certify that the qualificationandexperiencedetailsof Shri/(name
ofthe proposed personnel and address)as describedinthe CVhasbeencheckedand
foundtobecorrect. Itis alsocertifiedthatShri--------(nameofproposedpersonnel)to the best of
our knowledge has neitherbeendebarredbyNHAInor left hisassignment with any other
consulting firm engaged by NHAI / Contracting firm (firm to be supervised now) for the ongoing projects. We understand that if the information aboutleaving the past assignment
is known to NHAI, NHAI would beat liberty to remove thepersonnel fromthepresent
assignment anddebarhimforanappropriate periodtobedecidedbyNHAI.
………………………………………………………….. Date:……………… (Day/Month/Year)
[SignatureofauthorisedrepresentativeoftheFirm]
Note:-
a) Personnelis toaffixhisrecentphotographonfirstpageofCV. b) CompleteaddressandphonenumberofthePersonnelistobeprovided. c) Documentfor proofof ageistobeenclosed. d) Documentforproofofqualificationistobeenclosed. e) Ageofthepersonnelshallnotbemorethanasspecified. f) ExperienceCertificatesfromEmployerstobeattached.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from Km
149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
41
APPENDIXB-6:TIMESCHEDULEFORPROFESSIONALPERSONNEL
A.ActivitySchedule
Sl. No
.
Name Position MonthwiseProgram(informofBarChart)
[1st,2nd,etc. aremonthsfromthestartofassignment]
1st 2n
d 3r
d 4t
h 5t
h 6th 7th 8t
h 9th 10t
h 11t
h 12than
d subseq
uent years
Number of Months
1 Subtotal (1)
2 Subtotal (2)
3 Subtotal (3)
4 Subtotal (4)
- -
- -
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from Km
149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
42
APPENDIX B-7:ACTIVITY(WORKS)SCHEDULE
A. ActivitySchedule
MonthwiseProgram(informofBarChart)
[1st,2nd,etc.aremonthsfromthestartofassignment]
Sl. ItemofActivity(Works) 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th
N1o. ............................................
2 ............................................
3 ............................................
4 ............................................
- ............................................
- ............................................
B. CompletionandSubmissionofReports
S.No Reports: Programme:(Date)
1 Monthlyreports (DesignandConstruction)
2 QuarterlyReports
3 VariousothersreportsasprovidedintheConcession
AgreementsuchasCompletionReport
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
43
APPENDIXB-8:AFFIDAVITFORCORRECTNESSOFCVOFKEYPERSONNEL
ANDEXPERIENCECLAIMEDBYTHEFIRMS (Tobesubmittedonnon-judicialStampPaper)
I,theundersigned, onbehalf of _(nameoftheConsultant submittingthe
proposal),doherebycertifythatthedetailsfurnishedinthisproposal includingCVof
keypersonnelandexperienceclaimedbythefirm/firmsare true and
correcttothebestofmyknowledgeandbelief.
ManagingDirector/Headofthe Firm/AuthorisedRepresentativeof
thefirm* Address
*LeadMemberincaseofJV
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
44
SECTION5: FORMATFORSUBMISSIONOFFINANCIALPROPOSAL.
AppendixC-1 Financialproposalsubmissionform
AppendixC-2 Summaryofcosts
AppendixC-3 Breakdownoflocalcurrencycosts
AppendixC-4 Breakdownofforeigncurrencycosts
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
45
FROM:(NameofFirm) TO:
Chief GeneralManager(Tech)-cum-R.O., National Highways Authority of India,
Regional Office,
3/248, Vishal Khand, Gomti Nagar,
Lucknow , Pin – 226010.
Ph.0522-2391287/97
E mail- rolucknow@nhai.org
Sub:Independent Engineer Services during Operation & Maintenance Period for 4
laning of Moradabad - Bareilly Section of NH-24 from Km 149.250 to Km 271.050 in
the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
We, the undersigned, offer to provide the consulting services for the above in accordance with your Request for Proposal dated [Date], and our proposal. Our attached financial proposal isfor the sum of [Amount inwords and figures]. This
amountisexclusiveoftheservicetaxwhichwehaveestimatedat(AmountinWords andFigures).
Ourfinancialproposalshallbebindinguponus subjecttothe modificationsresulting
fromcontractnegotiations,uptotheexpirationofthevalidityperiodoftheproposal, i.e.,[Date].
Weundertakethat,incompeting for(and,iftheawardismadetous,in executing) theabovecontract, wewillstrictlyobservethelawsagainstfraudandcorruption in forceinIndianamely“PreventionofCorruptionAct1988”.
Commissionandgratuities, ifany,paidortobepaidbyustoagentsrelatingtothis proposalandcontractexecution,ifweareawardedthecontract,arelistedbelow:
NameandAddress Amountand Purpose of
ofAgents Currency Commission orGratuity
............................... ........................... ……..…………………
............................... ........................... ……………………….
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
46
Weunderstandyou arenotboundtoacceptanyproposalyoureceive.
Weremain,
Yourssincerely,
ManagingDirector/Headof the firm/AuthorisedRepresentative of
thefirm* Nameofthefirm Address
*LeadMemberincaseofJV
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24 from
Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
47
APPENDIXC-2: SUMMARYOFCOSTS
No.
Description
Amount (:LC)*
LocalConsultants
I RemunerationforLocalProfessionalStaff
II SupportingStaff
III Transportation
IV DutyTraveltoSite
V OfficeRent VI OfficeSupplies,UtilitiesandCommunication
VII OfficeFurnitureandEquipment VIII ReportsandDocumentPrinting
SubtotalLocalConsultant
ForeignConsultants
F-1 RemunerationforExpatriateStaff
F-II MobilizationandDemobilisation
SubtotalForeignConsultants
ConsultancyServicesTaxPayableinIndia
TotalCosts(IncludingTax)
Note:
LC*LocalCurrency
(i) The remuneration shall include the cost of accommodation and all other
miscellaneouspersonalexpensesasrequiredforcarryingouttheassignment.
(ii) PaymentswillbemadeasperstipulationsoftheConditionsofContract.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
48
APPENDIXC-3: BREAKDOWNOFLOCALCURRENCYCOSTS
I. REMUNERATIONFORLOCALPROFESSIONALSTAFF
No. Position Year1-3
Name No.ofman- months*
Rate Amount
KeyPersonnel (ProfessionalStaff)
1. Team Leader 1x36
2. Highway MaintenanceEngineer 2x36
3. Quality cum
Material Expert
1x12
4. Pavement Specialist 1x6
5. Road Safety Expert 1x6
6. Bridge/Structural
Engineer
1x6
7. Traffic &Transporta
tion Expert
1x4
8. HTMS/TollExpert 1x4
Sub–Total 146
Sub-professional
SurveyEngineer TBN 1x 6
Assistant Highway Maintenance Engineer
TBN 2x36
CAD Expert TBN 1x4
ElectricalEngineer TBN 1x4
HorticultureExpert TBN 1x4
QuantitySurveyor TBN 1x4
Sub-Total 94
Grand Total 240
TBN=ToBeNamed
*The man-month against each key personnel/sub –professional shall
besameasspecifiedinEnclosureA.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
49
II. SupportStaff
S.
No.
Position Name Staff
Months
Billing
Rate( )
Amount
( )
1 Technical Supervisor (Construction/Maintenanc
e) – 4 No.
TBN 144
2 LabortoryAsstt. 1 No. TBN 36
3 OfficeManager (1 No.) TBN 36
4 Accountant cum Cashier
(1 No.)
TBN 36
5 Steno-Cum-Computer
Operator (2 No.)
TBN 72
6 CAD/Draft Man (1 No) TBN 12
7 OfficeBoy (2 No.) TBN 72
Total: 408
Note:Billingratesasindicatedaboveshallbeincreasedin accordancewithclause6.2(a) Special Conditions of Contract for the personnel of all categories namely (i) key Personnel;(ii)sub-Professional personneland(iii)Supportstaff.Theincreaseasabove
shallbepayableonlyontheremunerationpart ofKeyPersonnel,Sub-Professional Personnelandsupportstaff.However,forevaluationof Bidproposals,the quotedinitial rate shall bemultiplied bythetotal timeinputforeachposition onthiscontract, i.e. withoutconsideringthesubsequentincreaseinthebillingrates.
III. Transportation(Fixedrateonrentalbasis)
ThevehiclesprovidedbytheConsultantsshallincludethecostforrental,drivers,
operation, maintenance, repairs, insurance, etc. for allcomplete approx. 4000km/monthrun.(Thevehiclesshallnotbemorethan3yearsold.)
S.
No
DescriptionofVehicles Qty. (No.ofvehicle-month)
Rate/ Vehicle-Month
Amount
1. Innova/Scorpio orequivalent(forTeamLea
der)
36
2. Indica/ Mahindra jeep or equivalent(for Highway Maintenance
Engineer andotherkey
staff).
72
3 Motor Cycle for sub-professional staff
108
Total
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
50
IV. DutyTraveltoSite(FixedCosts): ProfessionalandSub-ProfessionalStaff
Trips NumberofTrips Rate* Amount
SitetoNHAIHQofficeandbackforkeypersonnel
18
SitetoNHAIHQofficeandbackforsub-professionalstaff
18
* Rate quoted includes Hotel charges(lodging &boarding), travel cost etc. completeforoneperson.
V. OfficeRent(FixedCosts)–Minimum200sqmareaofofficeshallberented.
Theofficeshallbelocatedat Moradabadandtheofficerentincludeselectricityandwater charges,maintenance,cleaning,repairs,securityetc.complete.
NosofMonths Rate/month Amount
36
VI. OfficeSupplies,UtilitiesandCommunication(FixedCosts)
Thecostshallincludeofofficesupplies,draftingsupplies,computerrunningcost,
domesticandinternationalcommunicationetc.asrequiredforofficefunctioning.
NosofMonths Rate/month Amount
36
VII. OfficeFurnitureandEquipment(Fixed cost)
Thecost shallinclude rental charges towardsall such furnitureand equipmentas required for properfunctioning of the office. Office furnitureshall include executive tables, chairs, visitor chairs, steel almirahs, computer furniture,
conferencetableetc.Officeequipmentshallincludeas aminimumoftelephone(2 external&10internallines),photocopier(15ppm,12000copiespermonthwithA3&A4input) faxmachine, PCs(5 No., IntelCore2Duo E8300,19”colourTFT, Cache–6MB,RAM-
2GB,HDD– 250GB,DVDWriter,Keyboard,opticalscroll mouse,MS-Windows VistaBusiness, preloadedantivirusetc.),laserprinters(2 no.,14ppm,266MHz,5000pagespermonth,600x 600dpiorbetteretc., EngineeringPlan printer(1no.),bindingmachine(1no.),plotterA0size,overhead
projector,AC(4no.,1.5Ton),WaterCoolers(asrequired)etc.
Units Rate Amount 36
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
51
VIII. ReportsandDocumentPrinting
No. Description No.of
Reports No.ofCopiesperRepor
t
Total Nos.ofcopies
Rateper Copy (Rs.)
Amount
1 MonthlyReports 36 2 72
2 QuarterlyReports 12 2 24
3 Variousothers
reportsas providedinthe
Concession
Agreement
50 2 100
Total
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
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SECTION6:TERMSOFREFERENCEFORINDEPENDENTENGINEER
1. Scope
1.1 TheseTermsofReference fortheIndependent Engineer (the“TOR”)arebeing
specifiedpursuanttotheConcessionAgreementdated 19th February 2010(the“Concession Agreement”),whichhas beenenteredintobetweentheAuthorityand M/s Moradabad Bareilly Expressway Ltd.for
Moradabad – BareillySectionfromKm. 149.250 to Km. 271.050ofNH-24intheStateofUttar Pradesh underNHDPPhase-IIIAon DBFOT(Toll)basis-
andacopyofwhichisannexedheretoandmarkedasAnnex-Ato formpartofthisTOR.
2 Definitionsandinterpretation
2.1 ThewordsandexpressionsbeginningwithorincapitallettersusedinthisTOR
andnotdefinedhereinbutdefinedintheAgreementshallhave,unlessrepugnant
tothecontext,themeaningrespectivelyassignedtothemintheAgreement.
2.2 ReferencestoArticles,ClausesandSchedulesinthis TORshall,exceptwherethe
contextotherwiserequires,bedeemedtobereferencesto the Articles,Clausesand Schedulesof theAgreement,andreferencesto Paragraphsshallbe deemedtobe referencestoParagraphsofthisTOR.
2.3 Therulesofinterpretationstatedin Clauses1.2,1.3and 1.4oftheAgreementshall
apply,mutatismutandis,tothisTOR.
3. RoleandfunctionsoftheIndependentEngineer
3.1 TheroleandfunctionsoftheIndependentEngineershallincludethefollowing:(i)
reviewoftheDrawingsandDocumentsassetforthin Paragraph4; (ii) determinetheProjectFacilitiesCompletionSchedule; (iii) review, inspection and monitoring of Construction Works as set forth in
Paragraph5;
(iv) conductingtests on completion of construction and issuing Completion Certificateassetforthin Paragraph5;
(v) review,inspectionandmonitoringofO&M assetforthinParagraph6; (vi) review,inspectionandmonitoringofDivestmentRequirementsassetforthin
Paragraph7; (vii) determining, as required under the Agreement, the costs of any works or
servicesand/ortheirreasonableness; (viii) determining, asrequiredundertheAgreement, theperiodoranyextension
thereof,forperforminganydutyorobligation;
(ix) assistingthePartiesinresolutionofdisputesassetforthinParagraph9;and (x) undertaking all other duties and functions in accordance with the
Agreement.
National Highways Authorityof India Request for Proposal
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from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
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3.The Independent Engineer shall discharge its duties in a fair, impartial and efficient manner, consistent withthehigheststandardsofprofessional integrity andGoodIndustryPractice.
4. ReviewofDrawingsandDocuments
4.1 TheIndependentEngineershallundertakeadetailedreviewoftheDrawingsto be
furnishedbytheConcessionaire alongwithsupportingdata,includingthegeo- technicalandhydrologicalinvestigations,characteristicsof materialsfromborrow areas and quarry sites, topographical surveys and traffic surveys. The IndependentEngineershallcompletesuch reviewand sendits comments/observations
to the Authority and the Concessionaire within 15 (fifteen) days of receipt of such Drawings. In particular, such commentsshall specifytheconformityor otherwiseofsuchDrawingswiththeScopeoftheProject andSpecificationsandStandards.
4.2 The Independent Engineer shall review any modified Drawings orsupporting
Documents senttoitbytheConcessionaire andfurnishitscomments within7
(seven)daysofreceivingsuchDrawingsorDocuments.
4.3 The Independent Engineer shall review the Drawings sent to it by the Safety
Consultant inaccordance withSchedule-Handfurnishitscommentsthereonto
theAuthorityandtheConcessionairewithin7(seven)daysof receivingsuch Drawings. The Independent Engineer shall also reviewthe Safety Report and furnishits commentsthereontotheAuthoritywithin15(fifteen)days ofreceiving suchreport.
4.4 The Independent Engineer shall review the detailed design, construction
methodology, quality assurance procedures and the procurement, engineering andconstruction timeschedule senttoitbytheConcessionaire andfurnishits commentswith15(fifteen)daysofreceiptthereof.
4.5 Upon reference by the Authority, the Independent Engineer shall review and
comment on the EPC Contract or any other contract for operation and
maintenanceoftheProjectHighway,andfurnishitscommentswithin7(seven)
daysfromreceiptofsuchreferencefromtheAuthority.
5. ConstructionWorks
5.1 In respect of the Drawings, Documents and Safety Report received by the
IndependentEngineerforits reviewandcommentsrelatingtotheConstruction
Works,theprovisionsofParagraph4shallapply,mutatismutandis.
5.2 TheIndependentEngineershallreviewthemonthlyprogressreportfurnishedby
theConcessionaireandsendits commentsthereontotheAuthorityandthe
Concessionairewithin7 (seven)daysofreceiptofsuchreport.
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54
5.3 3 TheIndependentEngineershallinspecttheConstruction WorksandtheProject Highway once every month, preferably after receipt of the monthly progress reportfromtheConcessionaire,butbeforethe20th(twentieth)dayofeachmonth
inanycase,andmakeout areportofsuchinspection(the“InspectionReport”) setting forth an overview of the status, progress, quality and safety of construction, including theworkmethodologyadopted,thematerialsusedand
theirsources,andconformityof ConstructionWorkswiththeScopeoftheProject and the Specifications and Standards. In aseparate section of the Inspection Report,theIndependentEngineershalldescribein reasonabledetailthelapses, defectsordeficienciesobservedbyitintheconstructionoftheProjectFacilities. The
Inspection Report shall also contain a review of the maintenance of the existing lanes in conformity with the provisions of the Agreement. The IndependentEngineershallsendacopyofitsInspectionReporttotheAuthority
andtheConcessionairewithin7(seven)days oftheinspection.
5.4 TheIndependentEngineermayinspecttheProjectHighwaymorethanonceina
monthifanylapses,defectsordeficienciesrequiresuchinspections.
5.5 For determining that the Construction Works conform to Specifications and
Standards,theIndependentEngineershallrequiretheConcessionairetocarryout, or
cause to be carried out, tests on a sample basis, to be specified by the
IndependentEngineerin accordancewithGoodIndustryPracticeforquality assurance. ForpurposeofthisParagraph5.5,thetestsspecifiedin theIRCSpecial Publication-
11(Handbookof QualityControlforConstructionofRoadsand
Runways)andtheSpecificationsforRoadandBridgeWorksissuedbyMoRTH(the“Qualit
yControlManuals”) oranymodification/substitution thereofshall bedeemedtobe testsconformingtoGoodIndustryPracticeforqualityassurance.
TheIndependentEngineershallissuenecessarydirectionstotheConcessionaire
forensuringthatthetestsareconductedin afairandefficientmanner,andshall
monitorandreviewtheresultsthereof.
5.6 ThesamplesizeoftheteststobespecifiedbytheIndependentEngineerunder
Paragraph5.5shallcomprise10%(tenpercent)ofthequantityor numberoftests prescribedforeachcategoryortypeoftestsin theQualityControlManuals; provided that the Independent Engineer may, for reasons to be recorded in writing,increasethe
aforesaidsamplesizebyup to10% (tenpercent)forcertain categoriesortypesoftests.
5.7 The timing of tests referred to in Paragraph 5.5, and the criteria for
acceptance/rejectionof theirresultsshallbe determinedbytheIndependent Engineer
inaccordance with the QualityControl Manuals. The tests shall be undertaken on a random sample basis and shall be in addition to,and independentof,theteststhatmaybecarriedoutby theConcessionaireforitsown
qualityassuranceinaccordancewithGoodIndustryPractice.
.
National Highways Authorityof India Request for Proposal
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5.8 In theeventthattheConcessionairecarriesoutanyremedialworksforremovalor rectificationofanydefectsordeficiencies,theIndependentEngineershallrequire theConcessionaireto carryout,or causetobecarriedout,teststo determinethat
suchremedialworkshavebroughttheConstructionWorksintoconformitywith the Specifications and Standards, and the provisions of this Paragraph 5 shall applytosuchtests.
5.9 IntheeventthattheConcessionairefailstoachieveanyoftheprojectmilestones
specifiedinthe ProjectFacilitiesCompletionSchedule,the IndependentEngineer
shallundertakeareviewoftheprogress ofconstructionandidentify potential delays,if any. IftheIndependentEngineershalldeterminethatcompletionofany
ProjectFacilityisnotfeasiblewithinthetimespecifiedintheAgreement,it shall
requiretheConcessionairetoindicatewithin15(fifteen)daysthestepsproposed tobe
takentoexpediteprogress,andtheperiodwithinwhichcompletionshallbe achieved. Upon receipt ofa report from theConcessionaire, the Independent
Engineershallreviewthesameandsendits commentstotheAuthorityandthe
Concessionaireforthwith.
5.10 If at anytimeduringtheConcessionPeriod,theIndependentEngineerdetermines
thattheConcessionaire has not madeadequate arrangements for thesafety of
workersandUsersinthezoneofconstructionorthatanyworkisbeingcarried
outinamannerthatthreatensthesafetyoftheworkersandtheUsers,itshall
makearecommendationtotheAuthorityforthwithidentifyingthewholeorpart oftheConstructionWorksthat shouldbesuspendedforensuringsafetyinrespect thereof.
5.11 IntheeventthattheConcessionairecarriesoutanyremedialmeasurestosecure thesafetyof
suspendedworks andUsers,itmay,bynoticeinwriting,requirethe Independent Engineer to inspect such works, and within 3 (three) days of receiving such notice, the Independent Engineer shall inspect the suspended worksandmakeareporttotheAuthorityforthwithrecommending whetheror
notsuchsuspensionmayberevokedbytheAuthority.
5.12 IfsuspensionofConstructionWorksis forreasonsnotattributabletothe Concessionaire,
theIndependentEngineershalldeterminetheextensionofdates
setforthintheProjectFacilitiesCompletionSchedule,towhichtheConcessionaire is reasonablyentitled,andshallnotifytheAuthorityandtheConcessionaireofthe same.
5.13 TheIndependentEngineershallissueaCompletionCertificateuponcompletion
ofeachProjectFacilityandMajorMaintenanceWork,ifany,specifiedunderand inaccordancewiththisAgreement.
5.14 UponreferencefromtheAuthority,theIndependentEngineershallmakeafair and reasonable assessment of the costs of providing information, works and servicesassetforthinArticle14andcertifythereasonableness ofsuchcostsfor
paymentbytheAuthoritytotheConcessionaire.
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5.TheIndependentEngineershallaidandadvisetheConcessionaireinpreparing theMaintenanceManual.
6. Operation&Maintenance
6.1 The Independent Engineershall review the annual Maintenance ProgrammefurnishedbytheConcessionaireandsenditscommentsthereontotheAuthori
ty and theConcessionairewithin15(fifteen)daysofreceiptoftheMaintenance Programme.
6.2 TheIndependentEngineershallreviewthemonthlystatusreportfurnishedby the
Concessionaireandsend itscommentsthereontothe Authorityandthe
Concessionairewithin7 (seven)daysofreceiptofsuchreport.
6.3 TheIndependentEngineershallinspecttheProjectHighwayonceeverymonth,
preferablyafterreceiptofthe monthlystatusreportfromthe Concessionaire,but beforethe20th(twentieth)dayof eachmonthinanycase,andmakeout anO&M Inspection
Reportsettingforthanoverviewofthestatus, qualityandsafetyof O&M including
itsconformity with theMaintenance Requirements andSafety Requirements. In a
separate section of the O&M Inspection Report,the Independent Engineer shall describe inreasonable detail thelapses, defects or deficiencies observed byitinO&M
oftheProjectHighway. TheIndependent Engineershallsendacopyof
itsO&MInspectionReporttothe Authorityandthe Concessionairewithin7
(seven)daysoftheinspection.
6.4 TheIndependentEngineermayinspecttheProjectHighwaymorethanonceina
month,ifanylapses,defectsordeficienciesrequiresuchinspections.
6.5 TheIndependentEngineershallinitsO&MInspectionReportspecifythetests,if any, thattheConcessionaire shall carry out orcause to becarried out forthe purposeofdeterminingthattheProjectHighwayis inconformitywiththe Maintenance
Requirements. Itshallmonitorandreviewtheresultsofsuchtests andtheremedialmeasures,ifany,takenby theConcessionaireinthisbehalf.
6.6 In respectofanydefectordeficiencyreferredtoinParagraph3of Schedule-K,the
Independent Engineer shall,inconformitywithGoodIndustryPractice,specify the permissible limit of deviation or deterioration with reference to the
Specifications andStandards andshall alsospecify thetimelimitforrepairor rectificationofanydeviationordeteriorationbeyondthepermissiblelimit.
6.7 The Independent Engineer shall determine if any delay has occurred in
completionofrepairorremedial worksinaccordance withtheAgreement, and shallalso
determine theDamages, ifanypayable bytheConcessionaire tothe
Authorityforsuchdelay.
National Highways Authorityof India Request for Proposal
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from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
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6.8 The Independent Engineer shall examine therequest of theConcessionaire for closureofanylane(s)ofthe carriagewayfor undertakingmaintenance/repair thereof,keepingin viewtheneedtominimisedisruptionintrafficandthetime required
for completing such maintenance/repair in accordance with Good Industry Practice. Itshall grantpermission withsuch modifications, asitmay deem necessary, within 3 (three) days of receiving a request from the Concessionaire.Uponexpiryof thepermittedperiodofclosure,theIndependent
Engineer shall monitor the re-opening of such lane(s), and in case of delay, determine the Damages payable bytheConcessionaire to theAuthority under Clause17.7.
6.9 The IndependentEngineer shallmonitorand review thecuring ofdefects and
deficienciesbytheConcessionaireassetforthinClause19.4.
6.10 In the event that the Concessionaire notifies the Independent Engineer ofany
modifications thatitproposestomaketotheProjectHighway,theIndependent Engineershallreviewthesameandsendits commentstotheAuthorityandthe Concessionairewithin15(fifteen)daysofreceivingtheproposal.
6.11 TheIndependentEngineershallundertaketrafficsampling,asandwhenrequired
bytheAuthority,underandinaccordancewithArticle22 andSchedule-O.
7. Termination
7.1 Atanytime,notearlierthan90(ninety)dayspriortoTerminationbutnotlater
than15(fifteen)dayspriortosuchTermination,theIndependentEngineershall, in the
presence of a representative of the Concessionaire, inspect the Project Highwayfordeterminingcompliancebythe ConcessionairewiththeDivestment
RequirementssetforthinClause30.1and,ifrequired,causeteststobecarriedout at
theConcessionaire’scostfordeterminingsuchcompliance.IftheIndependent
EngineerdeterminesthatthestatusoftheProjectHighwayissuchthatitsrepair andrectificationwouldrequirealargeramountthanthesumsetforthinClause
39.2,itshallrecommendretentionoftherequiredamountintheEscrowAccount andtheperiodofretentionthereof.
7.2 The Independent Engineer shall inspect the Project Highway once in every
15(fifteen) days during a period of 90 (ninety) days after Termination for
determiningtheliabilityoftheConcessionaire underArticle39inrespectofthe
defectsordeficienciesspecifiedtherein.Ifanysuchdefectordeficiencyisfound
bytheIndependentEngineer,itshallmakeareportinreasonabledetailandsend
itforthwithtotheAuthorityandtheConcessionaire.
8. Determinationofcostsandtime
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8.1 TheIndependentEngineershalldeterminethecosts,and/ortheirreasonableness, thatarerequiredtobedeterminedbyitundertheAgreement.
8.2 TheIndependent Engineershalldeterminetheperiod,oranyextensionthereof, thatisrequiredtobedeterminedbyit undertheAgreement
9. AssistanceinDisputeresolution
9.1 WhencalleduponbyeitherPartyintheeventofanyDispute,theIndependent EngineershallmediateandassistthePartiesinarrivingat anamicablesettlement.
9.2 In the event of any disagreement between the Parties regarding the meaning,
scopeandnatureofGoodIndustryPractice assetforthinanyprovisionofthe Agreement, the Independent Engineer shall specify such meaning, scope and
naturebyissuingareasonedwrittenstatementrelyingongoodindustrypractice
andauthenticliterature.
10. Otherdutiesandfunctions
TheIndependentEngineershallperformallotherdutiesandfunctionsspecifiedin theAgreement.
11. Miscellaneous
11.1 The Independent Engineer shall notify its programmeof inspection to the Authority andtotheConcessionaire, whomay,intheirdiscretion,deputetheir
respectiverepresentativestobepresentduringtheinspection.
11.2 Acopyofallcommunications, comments,instructions, DrawingsorDocuments sentby
IndependentEngineertothe ConcessionairepursuanttothisTOR,and a
copyofallthetestresultswithcomments oftheIndependentEngineerthereon
shallbefurnishedbytheIndependentEngineertotheAuthorityforthwith.
11.3 TheIndependent Engineer shallobtain,andtheConcessionaire shallfurnishin two
copies thereof, all communications and reports required to be submitted
underthisAgreementby theConcessionairetotheIndependentEngineer, whereupon
the Independent Engineer shall send one of the copies to the Authorityalongwithitscommentsthereon.
11.4 TheIndependentEngineershallretainat leastonecopyeachof allDrawingsand Documents received by it, including ‘as-built’ Drawings and keep in its safe
custody.
11.5 Upon completion of itsassignment hereunder, theIndependent Engineer shall dulyclassifyandlist allDrawings,Documents,resultsoftestsandotherrelevant records,
and hand them over to the Authority or such other person as the Authoritymayspecify,andobtainwrittenreceiptthereof.Twocopies ofthesaid documentsshallalsobe furnishedinmicrofilmform orin suchothermediumas
maybeacceptabletotheAuthority.
National Highways Authorityof India Request for Proposal
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from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
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MAN-MONTHSINPUTFORKEYPROFESSIONALSTAFF
INDEPENDENTENGINEERS
Enclosure-A
A:KeyPersonnel Man-months
1. TeamLeader 36
2. HighwayMaintenanceEngineer 72
3. QualitycumMaterialExpert 12
4. PavementSpecialist 6
5. RoadSafetyExpert 6
6. Bridge/StructuralEngineer 6
7. Traffic&TransportationExpert 4
8. HTMS/TollExpert 4
Total 146
B:SubProfessionalStaff
1. SurveyEngineer 6
2. AssistantHighwayMaintenanceEngineer 72
3. CAD Expert 4
4. ElectricalEngineer 4
5. HorticultureExpert 4
6. QuantitySurveyor 4
Total 94
Note:
1. Thekeypersonnelviz.,TeamLeaderand HighwayMaintenanceEngineershallbe
deployednecessarilybysolefirmorJVpartners. Upto50% oftheremainingkey personnelandsubprofessionalstaffcanbeprovidedbytheassociatefirm.
2.Thequalificationandexperienceof SubProfessionalstaff would notbe accounted
intheevaluation. However,ConsultantshallhavetogettheirCVs
approvedfromNHAIbeforemobilization. Theotherinputslikesupportstaff shallalsobeprovidedbytheConsultantofanacceptabletypecommensuration
withtheroles andresponsibilitiesofeachposition.
National Highways Authorityof India Request for Proposal
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EnclosureB
MINIMUMQUALIFICATIONOFKEYPERSONNEL&SUBPROFESSIONAL STAFF
QUALIFICATIONOFKEYPERSONNEL
TEAMLEADERCUMHIGHWAYENGINEER
This is the seniormostpositionand the expert engaged as the team leader shallbe
responsible for reviewing the entire Project implementation activities ofthe
Concessionaire. HeshallcheckalltheDesigns beingprepared bytheConcessionaire, ensure executionofworks onsiteasperspecificationandstandards,andcontinuously interact with the
NHAI and the Concessionaire. He shall review and suggest
modificationstotheMaintenanceManual,AnnualMaintenanceProgrammeof the
Concessionaire. Reviewofemergencyresponsearrangements needsspecialattention.
Heshallundertake Project site visits and shall guide, supervise, coordinateand monitortheworkofotherexpertsinhisteamaswellasthoseofthe Concessionaire.
ThecandidateisrequiredtobeaHighwayEngineer,whoshould haveaprovenrecord of
supervising, organisingand managing of Project preparationw.r.t
construction/maintenanceof highway projectsas defined below,financedby internationallendingagenciesandothers.
Heshouldhavethefollowingqualification/experience.
(1)EssentialQualifications.
(a) GraduateinCivilEngineeringfromrecognizeduniversity. (b)
TotalHighwayExperienceof10years.
(c) Atleast3years’experienceasTeamLeader/ProjectManagerorinsimilarcapacityin O&Mandotherrelated activities(likeMaintenance Manual, Maintenance Programmes,
Lane Closures, TrafficManagement, etc.) of completed 4/6 lane highwaysections.
(2) PreferentialQualifications.
(a) PostGraduateDegreeinHighwayEngineering. (b) HighwayDevelopmentProjectstakenupunderPPP.
Note: (1)SimilarCapacityincludesthefollowingpositions
i) OnbehalfofConsultant:TeamLeader/ResidentEngineer(ConstructionSupervision/IE) ii) OnbehalfofContractor:ProjectManager (Construction/ConstructionSupervision) iii) In GovernmentOrganizations:Superintending Engineer (or equivalent)and above (2) Only those projects will be considered for evaluation where the input of the personnel is 6
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months or more.
PAVEMENTSPECIALIST
Theexpertshallbeperiodicallymonitoringtheperformanceofthepaymentandensure
lifecyclecosteffectiveness.Heshallalsoberesponsibleforensuringcompleteadherence
toconstruction/maintenancestandardsduringConcessionperiod.Thus,the position requiresa
pavementspecialistwiththoroughknowledgeandunderstandingof international‘best practices’ inthe field ofDesign, Construction andmaintenance of flexible/rigidtype of
pavementsincludinglatestcodalstipulationsandspecifications.He
shallreviewandsuggestmodificationsto allpavementperformancerelatedaspectsin
maintenancemanual/programme.
Heshouldhavethefollowingqualification/experience.
(1)EssentialQualifications
(a)Graduatein CivilEngineeringfroma recognizedUniversity. (b)ProfessionalExperienceof10yearsinPavementDesign/Pavement
Construction/ PavementMaintenanceofHighways/ Roads/ Airfield
Runways
(c) Experienceof3yearsonprojectofsimilarnaturewithatleast1projectinvolving worksof4-laning/6-laning/Expressways.
2)PreferentialQualifications
(a) PostGraduateDegreeinHighwayEngineering/PavementDesign
(b) InternationalexperienceinthefieldofDesign,Construction andmaintenance of
flexible/rigid typeofpavements.
QUALITY-CUM-MATERIAL EXPERT
TheQuality/MaterialExpertshallinteraliareviewthetestresultsofboreholes,quarry
andborrowarea materialtofindouttheirstrength characteristics andsuitability for using
theminconstruction/maintenance. Heshall inspect theConcessionaire’s field laboratoriestoensurethattheyareadequatelyequippedandcapableofperformingall the
specified testing requirements of the contract. He shall look into the quality
assuranceaspectoftheconstruction/maintenance worksandsupervisethesetting-upof the
Concessionaire’s pre-casting yards, rock crushers, bituminous hot mix plants, concrete batching plant, etc. toensure that the specified requirements for such equipmentsare
fully met. He willreviewall sampling undertaken to determine pavement
strength/characteristics. Heshallreview and suggest modificationstoall
QualityandMaterialrelatedaspectsintheMaintenanceManual/Programme.
National Highways Authorityof India Request for Proposal
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62
Heshouldhavethefollowingqualification/experience. (1)EssentialQualifications.
(a)Graduatein CivilEngineeringfroma recognizedUniversity. (b)ProfessionalExperienceof10yearsinQuality/MaterialaspectsofHighways. (c)
Experienceofatleast3yearsonprojectsofsimilarnaturewithatleastone projectinvolvingworksof4/6laning/expressways.
2)PreferentialQualifications.
(a)PostGraduateDegreeinGeotechnicalEngineering/FoundationEngineering/Soil Mechanics.
HIGHWAYMAINTENANCEENGINEER
TheHighwayEngineershallberesponsibleforundertakingroutine/periodicinspection ofProjectHighwayandsupervisionofconstruction/ O&Mworks.Hisexpertise shall
includepavementconditionssurveys,datacollection, computeraideddesignmethods forCivil/HighwayEngineeringwithparticularreferenceto CADapplicationto the highwayrehabilitationand/orupgradingprojects.AllCDworksshallbeinspectedby
himatleastoncebeforeandaftermonsoonsoas toseethattheventwayisclearand protectionworksareintact.
Heshouldhavethefollowingqualification/experience.
(1)EssentialQualifications.
(a)Graduatein CivilEngineeringfroma recognizedUniversity. (b)ProfessionalExperienceof10yearsinhighwayworks
(Inspection/design/construction/maintenance). (c) Experienceofatleast3yearsinHighwayConstruction/Maintenance worksof similarnature. (d)Outof3yearsas in (c)aboveat leastoneprojectshouldinvolveworksof4/6
laning/expresswaysorsimilarproject.
(2)PreferentialQualifications.
(a)PostGraduateDegreein HighwayEngineering
TRAFFICANDTRANSPORTATIONEXPERT
TheTrafficandTransportationexpertshallreview andcheckthetrafficsurreys/analysis,
projections, andassignmentexercisestobecarriedoutbytheConcessionaire. Heshall also reviewdesign ofintersections andinterchanges, trafficsafety features, tollplaza
layout,tollcollectionmethodanduser facilities,schemefortrafficmanagement.Heshall also
study and comment on safety audit report prepared bythe Concessionaire and
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63
reportofSafetyConsultant.
Heshouldhavethefollowingqualification/experience.
(1)EssentialQualifications.
(a)Graduatein CivilEngineeringfromrecognizedUniversity. (b)TotalProfessionalExperienceof10 yearsinHighwayworks. (c)3yearsexperienceshallbeasTraffic&TransportationaspectsofHighway
projects ofsimilar nature of which atleast one project should involve works of4 /
6laning/Expresswayorsimilarproject. (d) ExperienceofRoadSafetyAspects,safetyaudit&studiesofHighwayProjects.
2)PreferentialQualifications.
(a)PostGraduateDegreein TrafficEngineering.
BRIDGE/STRUCTURALENGINEER
The Bridge Engineer shall be responsible for supervising the works of existing or proposedbridges,interchangesandanyotherstructurerelatedtotheProjectHighway Heshallundertake structureconditionsurveyonceinayearandsubmitanexclusive reportonrepairandrehabilitation requirements ofbridges/ structures. Heshallalso
inspectthebridgerehabilitationandrepairworkswhicharerequiredtobeundertaken bytheConcessionaire. Heshallreviewandsuggestmodifications tothemaintenance manual/programmerelatingtohisduties.
Heshouldhavethefollowingqualification/experience.
(1)EssentialQualifications.
(a)Graduatein CivilEngineeringfroma recognizedUniversity.
(b)ProfessionalExperienceof10years.
(c)3yearsexperienceinConstruction/ConstructionSupervisionofbridge/ interchange/anyotherStructuresincludingrehabilitation.
(d)Atleastoneprojectshouldinvolveworkof4/6laning/expresswaysorsimilar project.
2)PreferentialQualifications.
(a)PostGraduateDegreein StructuralEngineering.
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ROADSAFETYEXPERT
TheRoadSafetyExpertshallreviewallthe safetymeasurestakenbytheConcessionaire during
the concession period atsite. Conformity to the safety requirement as per detailedcontractrequirementshallalsobecheckedandapproved.Thisshallcoverall thetemporary/permanent structures,handlingofequipments, safetyofworkers/road usersandgenerating awareness/trainingofsitestaffofconcessionaire. Heshallalso lookintothe
causesofvariousaccidentsandreviewotherinsurancecoveragetaken by theConcessionaire.Heshallundertake,supervisesafetyaudit/inspectiononcein every quarterandfurnisha detailedreport.Heshallreviewemergencyresponsearrangement,
accident data, formats, safety provisions inO&M activities etc., as proposed by the Concessionaire.
(1)EssentialQualifications.
(a)Graduatein CivilEngineeringfroma recognizedUniversity. (b)ProfessionalExperienceof10years. (c)Minimum3years’experienceinRoadSafetyworksofMajorHighwayProjects
(4/6laningprojects)
(d)ExperienceinRoadSafetyAuditofat leastone 4/6lanehighway/expresswayproject.
2) PreferentialQualifications
(a)PostGraduateDegreein Traffic/Transportation/Safety Engineering.
(b)PreparationofRoadSafetyManagementPlanforinterurbanHighwaysinPPP
mode.
HTMS/TOLLINGEXPERT
Thecandidateshouldbe aSystemsEngineerhavingexperienceofat least10years. He shouldbeanexpertinpreparationofstandardsforsystemsoftollcollectionandHTMS. Heshould
beagraduate inElectronics/Computer Scienceorequivalent. Heshould have experienceofinternational latesttechnology/systems inthefieldofHTMS and tolling. HeshouldhaveworkexperienceofatleastoneinestablishingHTMSand onein tollingsystems.
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SUBPROFESSIONAL
SURVEYENGINEER ThecandidateshouldbeaGraduateinCivilEngineering/Survey
withatleast6years’experienceinthefieldofsurveyingoutofwhich3yearsshouldbe
onhighwayprojects withatleast1 similarhighwayproject.Firm mayfieldSurveyEngineerwithdiplomain CivilEngineering/Survey
havingatleast10years’ experienceinthefieldofsurveying
outofwhichatleast5yearsshouldbeinhighwayprojectswithatleast2projectsof similarnature.
This position requires thorough understanding of moderncomputer basedequipment/methodofsurveyingwithtotalstation,digitallevel,GPSetc.
ASSISTANTHIGHWAYMAINTENANCEENGINEER
TheCandidateshouldbeeitherGraduatein CivilEngineeringwith3years’experiencein
highways orDiploma inCivil Engineering with 7 years’experience in highways. He
shouldhavehandledatleastonehighwayprojectofsimilarnature.
CADEXPERT
He should be a Graduate in Civil Engineering with adequate computer training or
graduatein ComputerSciencehavingexperiencein computeraideddesignmethodsin
highwayengineering. Theincumbentshouldhave3years’experienceandshouldhave
handledatleastonehighwayprojectofsimilarnature.
ELECTRICALENGINEER
TheCandidateshouldbe aGraduateinElectricalEngineering. Heshouldhaveatleast6
yearsprofessionalexperience.
HORTICULTUREEXPERT
The Candidate should be a Graduate in Agriculture Science with specialization in Horticulture/Arboriculture.Heshouldhaveat least6yearsprofessionalexperience.
QUANTITYSURVEYOR
HeshouldbeGraduateorequivalentinCivilEngineeringhavingMin.5years of professional experienceinpreparationofhighwayprojectestimates. Heshouldhave Min. 3 years’experience in Preparation of Bill of Quantities/estimates for major highwayprojectscostingRs.100Crore orabove.
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SECTION7:DRAFTFORMOFCONTRACT
Note: ThisdraftAgreement isa genericdocument andshall bemodified based on
particularsof theDBFOTProject.
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CONTRACTFORCONSULTANT’SSERVICES
Between
(Nameof Client)
And
(NameofConsultant)
Dated:
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CONTENTS PageNo.
I. FORMOFCONTRACT…………………………………….. II
GENERALCONDITIONSOFCONTRACT……………….
1. GeneralProvisions……………………………………….
1.1 Definitions
1.2 RelationbetweentheParties
1.3 LawGoverningtheContract 1.4 Language 1.5 Headings
1.6 Notices 1.7 Location 1.8 AuthorityofMemberin charge 1.9 AuthorizedRepresentatives
1.10 TaxesandDuties
2. Commencement,Completion,Modification,andTermination ofContract…………………………………………………..
2.1 EffectivenessofContract………………………………….
2.2 TerminationofContractforFailuretoBecomeEffective
2.3 CommencementofServices 2.4 ExpirationofContract 2.5 EntireAgreement
2.6 Modification 2.7 ForceMajeure
2.7.1 Definition…………………………………………..
2.7.2 NoBreachofContract…………………………….. 2.7.3 Measurestobetaken 2.7.4 ExtensionofTime
2.7.5 Payments 2.7.6 Consultation
2.8 Suspension…………………………………………………
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2.9 Termination………………………………………..
2.9.1 BytheClient………………………………
2.9.2 BytheConsultants……………………….. 2.9.3 CessationofRightsandObligations……… 2.9.4 CessationofServices……………………… 2.9.5 Paymentupon Termination………………..
2.9.6 DisputesaboutEventsofTermination…….
3. ObligationsoftheConsultants……………………
3.1 General
3.1.1 StandardofPerformance………….. 3.1.2 LawGoverningServices…………..
3.2 ConflictofInterests……………………….
3.2.1 ConsultantsnottoBenefitfrom
Commissions,Discounts,etc.…….. 3.2.2 ProcurementRulesofFundingAgencies
3.2.3 ConsultantsandAffiliatesNotto
EngageincertainActivities………….. 3.2.4 ProhibitionofConflictingActivities…
3.3 Confidentiality………………………………..
3.4 LiabilityoftheConsultants…………………..
3.5 InsurancetobeTakenoutbytheConsultants… 3.6 Accounting,InspectionandAuditing…………. 3.7 Consultant’sActionsrequiringClient’spriorApproval
3.8 ReportingObligations………………………….. 3.9 DocumentspreparedbytheConsultants……….
ToBethePropertyoftheClient………………..
3.10 EquipmentandMaterialsFurnishedbytheClient
4. Consultants’PersonnelandSub-consultants……………………..
4.1 General………………………………………………… 4.2 DescriptionofPersonnel………………………… 4.3 ApprovalofPersonnel…………………………… 4.4 WorkingHours,Overtime,Leaveetc.
4.5 Removaland/orReplacementofPersonnel……………
4.6 ResidentProjectManager………………………….
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5. ObligationsoftheClient………………………………….
5.1 AssistanceandExemptions…………….
5.2 AccesstoLand…………………………. 5.3 ChangeintheApplicableLaw…………. 5.4 Services,FacilitiesandPropertyoftheClient 5.5 Payment…………………………………
5.6 CounterpartPersonnel………………….
6. PaymentstotheConsultants……………………………..
6.1 CostEstimates,CeilingAmount………………. 6.2 RemunerationandReimbursableExpenditures… 6.3 CurrencyofPayment…………………………..
6.4 ModeofBillingandPayment………………….
7. FairnessandGoodFaith…………………………………………
7.1 GoodFaith…………………………………….
7.2 OperationoftheContract……………………..
8. 8.1 AmicableSettlement…………………………. .
8.2 DisputeSettlement…………………………….
III SPECIALCONDITIONSOFCONTRACT……………………
IV APPENDICES PageNo.
AppendixA: DescriptionoftheServices…………….. AppendixB : ReportingRequirements………………… AppendixC: KeyPersonnelandSub-consultants……. AppendixD: MedicalCertificate………………………. AppendixE : HoursofWorkforKeyPersonnel………. AppendixF : DutiesoftheClient……………………… AppendixG : CostEstimatesinForeignCurrency…….. AppendixH : CostEstimatesinLocalCurrency……….. AppendixI : FormofPerformanceBankGuarantee AppendixJ : FormofBankGuaranteeforAdvancePayments AppendixK: Letterof invitation AppendixL : Letterof Award AppendixM : Minutesof pre-bidmeeting AppendixN: MinutesofNegotiationmeeting AppendixO: MemorandumofUnderstanding(incaseofJV)
V ANNEXURES..……………………………………………………..
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1.FORMOFCONTRACT
COMPLEXTIMEBASEDASSIGNMENTS
ThisCONTRACT(hereinaftercalledthe“Contract”)ismadeonthe _dayofthe Month of _ _, 200 , between, on the one hand (hereinafter Calledthe“Client)and,ontheotherhand,“Consultants”).
[Note*:IftheConsultantsconsistofmorethanoneentity,theaboveshouldbepartially amendedtoreadasfollows: “…(hereinafter called the“Client”) and,ontheotherhand, ajoint venture consisting ofthe following entities, each of which will be jointly severally liable to the Client for all the Consultants’obligationsunderthisContract,namely, and (hereinaftercalled“Consultants”)]
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting
servicesas defined in the General Conditions of Contract attached to this
Contract(hereinaftercalledthe“Services”);
(b)the Consultants, having represented to the Client that they have the required
processional skills, and personnel and technical resources, have agreed toprovidetheServicesonthetermsandconditionssetforthinthis Contract;
NOWTHEREFOREthepartiesheretoherebyagreeasfollows:
1. Thefollowingdocumentsattachedheretoshallbedeemedtoformanintegralpart
ofthisContract:
(a) TheGeneralConditionsofContract(hereinaftercalled“GC”)’ (b)
The SpecialConditionsofContract(hereinaftercalled“SC”); (c)
ThefollowingAppendices:
[Note:If anyoftheseAppendicesarenotused,thewords“NotUsed”should be
insertedbelow next to thetitle of theAppendix onthesheet attached
heretocarryingthetitleofthatAppendix].
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AppendixA: DescriptionoftheServices……………..
AppendixB : ReportingRequirements…………………
AppendixC: KeyPersonnelandSub-consultants…….
AppendixD: MedicalCertificate……………………….
AppendixE : HoursofWorkforKeyPersonnel……….
AppendixF : DutiesoftheClient………………………
AppendixG : CostEstimatesinForeignCurrency……..
AppendixH : CostEstimatesinLocalCurrency………..
AppendixI : FormofPerformanceBankGuarantee
AppendixJ : FormofBankGuaranteeforAdvancePayments
AppendixK : Letterofinvitation
AppendixL : Letterof Award
Appendix-M : Minutesofpre-BidMeeting
Appendix-N : MinutesofNegotiationMeeting
Appendix-O: MemorandumofUnderstanding(incaseofJV)
2. Themutualrightsand obligationsoftheClientandtheConsultantsshallbeas setforthintheContract;inparticular
(a) The Consultants shall carry out the Services in accordance with the
provisionsoftheContract;and
(b) TheClientshallmakepaymentstotheConsultantsinaccordancewiththe
ProvisionsoftheContract.
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INWITNESSWHEREOF,thePartiesheretohavecausedthisContracttobesignedin their
respectivenamesasofthedayandyearfirstabovewritten.
FOR AND ON BEHALF OF [NAMEOFTHECLIENT]
By (AuthorizedRepresentative)
FOR AND ON BEHALF OF [NAMEOFTHECONSULTANTS]
By
(AuthorizedRepresentative)
[Note: IftheConsultants consistofmore thanone entity,allofthese entities should
appearassignatures,e.g.in thefollowingmanner]
FOR AND ON BEHALF OF EACH OF THEMEMBERSOFTHECONSULTANTS
[NameoftheMember]
By
(AuthorizedRepresentative)
[NameoftheMember]
By (AuthorizedRepresentative)etc.
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GENERALCONDITIONSOFCONTRACT
1. GeneralProvisions
Unless the context otherwise requires, the following terms whenever used in this Contracthavethe followingmeanings:
(a) “Applicable Law”meansthelawsandanyotherinstruments havingtheforce of law in
the Government’s country [or in such other country as may be
specifiedintheSpecialConditionsofContract(SC)],astheymaybeissuedand
inforcefromtimetotime.
(b)“Contract means the Contract signed by the Parties, to which these General
Conditions of Contract are attached, together with all the documents listed
inClause1ofsuchsignedContract;
(c)“Effective Date’ means the date on which this Contract comes into force and
effectpursuanttoClauseGC2.1;
(d)‘foreigncurrency’ means any currency other than the currency of
theGovernment;
(e)‘GCmeanstheseGeneralConditionsofContract;
(f) “Government”meanstheGovernmentofClient’sCountry;(g)‘Local
currency’meanstheIndianRupees;
(h)“Consultant” wherever mentioned in this Contract Agreement means the
“Independent Consultant (IE)” and includes sub-consultants or Associates
engagedbytheprimaryconsultant.
(i) “Member”, incasetheConsultants consistofajointventureofmorethanone
entity,meansanyoftheseentities,and“Members”means all oftheseentities;
(j) “Party’meanstheClientor theConsultants,asthecasemaybe, andPartiesmeans
bothofthem;
(k) “Personnel” means persons hired by the Consultants or by any Sub-
ConsultantsandorAssociatesasEmployeesandassignedtotheperformanceof
theServicesoranypartthereof; “Foreign Personnel” means suchpersons who
atthetimeofbeing so hired had their domicile outside the Government’s
Country, “LocalPersonnel” means such persons who at the time of being so hired had their domicile inside the Government’s Country; and ‘key personnel’
means thepersonnelreferredtoinClauseGC4.2(a).
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(l) "SC" means the Special Conditions of Contract by which these General ConditionsofContractmaybeamendedorsupplemented;
(m)"Services" means the work to be performed by the Consultants pursuant to
hiscontract, asdescribed inAppendix A hereto. Thescope ofwork willbe strictlyas
given in various Clauses in TOR. The approachand methodology to beadopted by the Consultant for carrying out the assignment as Independent Engineer may be modified depending on the site requirements and workprogrammeof the Concessionaire after mutual discussions with NHAI,
theConcessionaire and the Independent Engineer. Theworkplanasindicated bytheConsultantmaybemodifiedaccordinglyto thesiterequirements.
(n) "Sub-consultant and or Associates " means any entity to which the
Consultants subcontract any part of the Services in accordance with the provisionsofClauseGC3.7;and
(o) "Third Party" means any person or entity other than the Government, the
Client,theConsultantsoraSub-consultant.
1.2 RelationbetweentheParties Nothingcontained hereinshallbeconstruedasestablishing arelationofmasterand servantor ofprincipalandagentasbetweentheClientandtheConsultants.The
Consultants,subjecttothisContract,havecompletechargeof PersonnelandSub- consultants,
ifany,performingthe Services and shall be fully responsible for the
Servicesperformedbythemorontheirbehalfhereunder.
1.3 LawGoverningContract
This Contract, its meaning and interpretation, and the relation between theParties shallbegovernedbytheApplicableLaw.
1.4 Language This Contract has been executed in the language specified in the SC, which shall be
thebinding and controlling language for allmatters relating to the meaning or
interpretationofthisContract.
1.5 Headings Theheadingsshallnot limit,alteroraffectthemeaningofthisContract.
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1.6 Notices
1.6.1 Any notice, request or consent required or permitted to be given or made
pursuant to this Contract shall be in writing. Any such notice, request or
consentshallbedeemedtohavebeengivenormadewhendeliveredinperson
toanauthorizedrepresentativeof the Party to whom the communication is
addressed, orwhensentbyregisteredmail,telegramorfacsimiletosuchParty attheaddressspecifiedintheSC.
1.6.2 NoticewillbedeemedtobeeffectiveasspecifiedintheSC.
1.6.3 APartymaychangeits addressfornoticehereunderbygivingtheotherParty
NoticeofsuchchangepursuanttotheprovisionslistedintheSCwithrespect toClauseGC1.6.2.
1.7 Location
The Services shall be performed at such locations as are specified in
Appendix A hereto and, where the location of a particular task is not so specified,
at suchlocations.whetherinGovernment'sCountryorelsewhere,as
theClientmayapprove.
1.8 AuthorityofMemberinCharge
In case the Consultants consist of a joint venture of more than one entity, theMembers hereby authorize the entity specified in the SC to act on their
behalfinexercisingalltheConsultants'rightsand obligationstowardstheClient
underthisContract, including without limitation thereceiving ofinstructions
andpaymentsfromtheClient.
1.9 AuthorizedRepresentatives
Anyactionrequiredorpermitted tobetaken,andanydocumentrequired or
permittedtobeexecuted,underthisContractbytheClientortheConsultants
maybetakenorexecutedbytheofficialsspecifiedintheSC.
1.10 TaxesandDuties
Unlessotherwisespecifiedinthe SC,the Consultants,Sub-consultantsand Personnelshall pay such taxes, duties, fees and other impositions asmay be levied under theApplicable Law.NHAIshallreimburseonlyservice taxon productionofprojectspecificproofofpaymentofservicetax.
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2. Commencement,Completion,ModificationandTerminationofContract
2.1 EffectivenessofContract
ThisContractshallcomeintoforce andeffectonthedate(the"EffectiveDate")of the
Client's notice to the Consultants instructing the Consultants to begin carrying out the Services. This notice shall confirm that theeffectiveness conditions,ifany,listedintheSChavebeenmet.
2.2 TerminationofContractforFailuretoBecomeEffective
IfthisContracthasnotbecomeeffectivewithinsuchtimeperiodafterthedate
oftheContractsignedbythePartiesasshallbe specifiedin theSC,eitherParty may,bynotlessthanfour(4)weeks'writtennoticetotheotherParty,declare thisContracttobenullandvoid,andin theeventofsucha declarationbyeither Party,neither PartyshallhaveanyclaimagainsttheotherPartywithrespect hereto.
2.3 CommencementofServices
The Consultants shall begin carrying out the Services at the end of such time periodaftertheEffectiveDateasshallbespecifiedintheSC.
2.4 ExpirationofContract
Unlessterminatedearlier pursuanttoClauseGC 2.9hereof,thisContractshall
expirewhenserviceshavebeencompleted andallpayments havebeenmade attheendofsuchtimeperiodaftertheEffectiveDateasshallbespecifiedinthe SC.
2.5 EntireAgreement
This Contract contains all covenants, stipulations and provisions agreed by
theParties. No agent or representative of either Party has authority to make, and theParties shallnotbeboundbyorbeliablefor,anystatement, representation,promiseoragreementnotsetforthherein.
2.6 Modification
Modification of the terms and conditions of this Contract, including any modification ofthe scope of the Services, may only be made by written
agreement between theParties asthecasemaybe,hasbeenobtained. Pursuant to Clause
GC 7.2 hereof,however, each Party shall give due consideration to
anyproposalsformodificationmadebytheotherParty.
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2.7 ForceMajeure 2.7.1. Definition
(a) For the purposes of this Contract, "Force Majeure" means an event which isbeyond the reasonable control of a Party, and which makes a Party'sperformance of its obligations hereunder impossible or so
impractical as reasonablytobeconsideredimpossibleinthe circumstances, and includes, but is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other industrial action (except where such strikes, lockouts or
other industrial action are withinthe power ofthePartyinvoking ForceMajeuretoprevent), confiscation or anyotheractionbygovernmentagencies.
(b) Force Majeure shall not include (i) any event which is caused by the
negligenceorintentionalactionofapartyorsuchParty'sSub- consultants
oragents or employees, nor (ii) any event which a diligent Party couldreasonablyhavebeenexpectedtoboth(A)takeinto accountatthe.timeoftheconclusion ofthisContract and(B)avoid or overcomeinthecarryingoutofitsobligationshereunder.
(c) ForceMajeureshallnotincludeinsufficiencyoffundsorfailuretomake
anypaymentrequiredhereunder.
2.7.2 NoBreachofContract
The failure ofa Party to fulfill anyofits obligations hereunder shall not
beconsidered to be a breach of, or default under, this Contract insofar as suchinability arises from an event of Force Majeure, provided that the Party affected by such an event has taken all reasonableprecautions, duecare"andreasonable alternative measures, all with the objective of
carrying out thetermsandconditionsof this Contract.
2.7.3 MeasurestobeTaken
(a) A Partyaffected by an event of Force Majeure shall take all reasonablemeasures to remove such Party's inability to fulfill its obligationshereunderwithaminimumofdelay.
(b)APartyaffectedbyaneventofForceMajeureshallnotifytheother
Partyofsucheventassoonaspossible, andinanyeventnotlater than fourteen (14) days following the occurrence of such event, providing evidence
ofthenatureandcauseofsuchevent,andshall similarlygivenoticeoftherestorationofnormalconditionsassoonas possible.
(c)The Partiesshalltake all reasonablemeasuresto minimizethe consequencesofanyevent ofForceMajeure.
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2.7.4 ExtensionofTime
Any period within which a Party shall, pursuant to this Contract, completeanyactionortask,shallbeextended foraperiodequaltothe time during whichsuchPartywasunabletoperformsuchactionasa resultofForceMajeure.
2.7.5 Payments
During theperiod oftheir inability toperform theServices asaresult ofan
eventofForceMajeure,theConsultantsshallbeentitledtobe reimbursed foradditional costs reasonably and necessarily incurred by them during
suchperiod for the purposes of theServices and in
reactivatingtheServicesaftertheend ofsuchperiod.
2.7.6 Consultation
Notlaterthanthirty(30)daysaftertheConsultants, astheresultofan eventofForce Majeure, have become unable to perform a material portion
of theServices,thePartiesshallconsultwitheachotherwitha view to agreeing
on appropriate measures to be taken in the circumstances.
2.8. Suspension
The Client may, by written notice of suspension to the Consultants, suspend allpaymentstotheConsultantshereunderiftheConsultantsfail to perform any of theirobligations under this Contract, including the carrying out of
theServices, providedthatsuchnotice ofsuspension (i) shall specify the nature of the failure, and (ii) shall request the Consultants toremedy suchfailurewithinaperiodnotexceeding thirty (30)daysafterreceiptby theConsultantsofsuchnoticeofsuspension.
2.9 Termination
2.9.1 BytheClient
The Client may, by not less than thirty (30) days' written notice of terminationtothe Consultants(exceptintheeventlistedinparagraph(f) below,forwhichthereshallbe awrittennoticeofnotlessthansixty(60) days), such
notice to be given after theoccurrence ofanyoftheevents specifiedinparagraphs(a)through(h)ofthisClauseGC2.9.1,terminate this Contract.
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(a) if the Consultants fail to remedy a failure in the performance of their
obligationshereunder, as specified in a notice of suspension pursuant to Clause
GC 2.8hereinabove,withinthirty(30)daysofreceiptofsuchnoticeof suspension orwithinsuchfurtherperiodastheClientmayhavesubsequently approvedinwriting;
(b) if the Consultants become (or, if the Consultants consist of more than one entity,
ifany of their Members becomes) insolvent or bankrupt orenter into
anyagreementswiththeircreditorsforreliefofdebtortakeadvantageofany law for the benefit ofdebtorsorgointo liquidation orreceivership whether
compulsoryorvoluntary;
(c)iftheConsultants failtocomplywithanyfinaldecisionreachedasaresultof
arbitrationproceedingspursuanttoClauseGC8hereof;
(d)if the Consultants submit to the Client a statement which has a material effect on
the rights, obligations or interests of the Client and which the
Consultantsknowtobefalse;
(e) if, as the result of Force Majeure, the Consultants are unable to perform a
materialportionoftheServicesforaperiodofnot lessthansixty(60)days;or
(f) iftheClient,initssolediscretionandforanyreasonwhatsoever, decidesto
terminatethisContract.
(g)if the consultant, in the judgment of the Client has engaged in corrupt or fraudulent
practices in competing for or in executing the Contract. For
thepurposeofthisclause:
"corruptpractice"meanstheoffering,giving,receivingorsolicitingofanything
ofvaluetoinfluencetheactionof apublicofficialintheselectionprocessorin
contractexecution.
"fraudulent practice" meansamisrepresentation offactsinorder toinfluence a selection process or the execution of a contract to the detriment of the Borrower,andincludescollusivepractice among consultants (prior toorafter
submission of proposals) designed to establish prices at artificial non- competitivelevelsandtodeprivetheBorrowerofthebenefitsoffree andopen competition.
(h) ifConcessionairerepresentstoNHAIthattheConsultantisnotdischarginghis duties in
a fair, efficient and diligent manner and if the dispute remains unresolved,
NHAImayterminatethiscontract.
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2.9.2 BytheConsultants
TheConsultants may, bynotlessthanthirty (30)days'written notice totheClient, suchnotice
to be given after the occurrence of any of the events specified in paragraphs
(a)through(d)ofthisClauseGC2.9.2,terminatethisContract:
(a)ifthe Client fails to pay any money due to the Consultants pursuant to this
ContractandnotsubjecttodisputepursuanttoClause8hereofwithin forty-five(45)daysafterreceivingwrittennoticefromtheConsultants that
suchpaymentisoverdue;
(b) if the Client is in material breach of its obligations pursuant to this Contract
andhas not remedied the same within forty-five (45) days (or suchlonger
period astheConsultantsmayhavesubsequentlyapprovedin writing) following the receipt by the Client of the Consultants' notice specifyingsuchbreach;
(c) if,astheresultofForceMajeure,theConsultants areunabletoperforma
materialportionoftheServicesforaperiodofnot lessthansixty(60)days;or
(d)ifthe Client fails to comply with any final decision reached as a result
ofarbitrationpursuanttoClauseGC8hereof.
2.9.3. CessationofRightsandObligations
Upon termination ofthis Contract pursuant toClauses GC2.2orGC2.9hereof, or upon
expirationofthisContractpursuanttoClauseGC2.4hereof,all rightsand
obligationsofthePartieshereundershallcease,except: (i) suchrights and obligations as may have accrued on the date of
terminationorexpiration; (ii) theobligationofconfidentialitysetforthin ClauseGC3.3hereof; (iii) theConsultants' obligationtopermitinspection, copyingandauditing of
theiraccountsandrecordssetforthinClauseGC3.6(ii)hereof;and
(iv) anyrightwhichaPartymayhaveundertheApplicableLaw
2.9.4 CessationofServices
Upontermination ofthisContractbynoticeofeitherPartytotheotherpursuantto ClausesGC2.9.1orGC2.9.2hereof,theConsultantsshall,immediatelyupondispatch
orreceiptofsuchnotice,takeallnecessarystepstobringtheServicestoacloseina prompt and
orderly manner and shall make every reasonable effort to keep expenditures forthis
purpose toaminimum. With respect to documents prepared by the Consultants and equipment and materialsfurnishedbytheClient,the Consultants shall proceed as
provided, respectively, byClauses GC3.9or GC3.10 hereof.
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2.9.5 PaymentuponTermination
Upon termination of this Contract pursuant to Clauses GC 2.9.1 orGC2.9.2 hereof, theClient shall make the following payments to the Consultants (after offsetting againstthesepaymentsanyamountthatmaybeduefromtheConsultanttotheClient}:
(a) remunerationpursuanttoClauseGC6hereoffor Servicessatisfactorily
performedpriortotheeffectivedateoftermination;
(b) reimbursableexpenditures pursuant to Clause GC 6 hereof for
expendituresactuallyincurredpriortotheeffectivedateoftermination;and
(c) exceptinthecaseoftermination pursuanttoparagraphs (a)through(d)of
ClauseGC2.9.1hereof,reimbursementof anyreasonablecostincidentto the promptandorderly termination of the Contract including the cost of the returntraveloftheConsultants'personnelandtheireligibledependents.
2.9.6. DisputesaboutEventsofTermination
IfeitherPartydisputes whether aneventspecified inparagraphs (a)through (e)of ClauseGC2.9.1 orinClause GC2.9.2 hereof hasoccurred, such Party may, within forty-five(45)daysafter receipt of notice of termination from the other Party, refer the matter to arbitrationpursuanttoClauseGC8hereof,andthisContractshallnot beterminated onaccount
of sucheventexceptinaccordance withthetermsofany resultingarbitralaward.
3. ObligationoftheConsultants
3.1 General
3.1.1.Standardof Performance
TheConsultantsshallperformthe Servicesandcarryouttheirobligations hereunder withallduediligence, efficiencyandeconomy, inaccordance with generally accepted professional techniques and practices, and shall observe
soundmanagementpractices,and employ appropriate advanced technology and safe and effective equipment, machinery,materialsandmethods"The Consultants shall always" act, in respect of any matter relating to this Contract or to the
Services, as faithful advisers to theClient,andshallatall times support and safeguard the Client's legitimate interests inanydealings withSub-consultantsorThirdParties.
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3.1.2LawGoverningServices
The Consultantsshall performthe Servicesinaccordance with the Applicable Law and shall take all practicable steps to ensure that any Sub- consultants
and orAssociates,aswellasthePersonneloftheConsultantsand anySub-
consultantsandor Associates, comply with the Applicable Law. The Client shall
advise theConsultantsinwritingofrelevantlocalcustoms andtheConsultantsshall,aftersuchnotifications,respectsuchcustoms.
3.2 ConflictofInterests
3.2.1ConsultantsNottoBenefitfromCommissions,Discounts,etc.
The Remuneration of the Consultants pursuant to Clause GC 6 hereof shall constitutetheConsultants' soleremuneration inconnection withthisContract or the
Services and, subject to Clause GC 3.2.2 hereof, the Consultants shall not accept for
their own benefit any trade commission, discount or similar payment in
connection withactivities pursuant to this Contract or to the Services or in the
discharge of theirobligationshereunder,andtheConsultants shallusetheirbesteffortstoensurethatanySub-consultantsandorAssociates,
aswellasthePersonnelandagentsofeitherofthem,similarlyshallnotreceive
anysuchadditionalremuneration.
3.2.2 If the Consultants, as part of the Services, have the responsibility of advising
the Client on the procurement of goods, works or services, the Consultants
shallcomply with any applicable procurement guidelines of the Client (NHAI)and
orAssociatesBankoroftheAssociation,asthecasemaybe, and otherfundingagenciesandshallat alltimesexercisesuchresponsibilityinthe bestinterest
oftheClient. Anydiscounts or commissions obtained by the Consultants in the
exercise of suchprocurementresponsibilityshallbeforthe accountoftheClient.
3.2.3ConsultantsandAffiliatesNottoengageinCertainActivities
TheConsultantsagreethat, duringthe termofthisContractandafterits
termination,theConsultants and any entity affiliated with the Consultants, as well
asanySub-consultantandorAssociatesandanyentityaffiliatedwithsuch Sub-consultantand or Associates,shallbe disqualified from providing goods, works or services (other than the Services and any continuation thereof)foranyprojectresultingfromorcloselyrelatedtotheServices..
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3.2.4 ProhibitionofConflictingActivities
TheConsultantsshallnot engage, andshallcausetheirPersonnelas well as their Sub-consultants and or Associates and their Personnel not to engage, either directly orindirectly,in anyofthefollowingactivities:
(a) during the term of this Contract, any business or professional
activitiesinthe Government's country which would conflict with the activitiesassignedtothemunderthisContract;and
(b)after the termination of this Contract, such other activities as may
bespecifiedin theSC.
3.3 Confidentiality
The Consultants, their Sub-consultants and the Personnel of either of them shallnot,either during the term or within two (2) years after the expiration of this
Contract, disclose any proprietary or confidential information relating to
the Project, theServices,thisContractortheClient'sbusinessor
operationswithoutthepriorwrittenconsentoftheClient.
3.4 LiabilityoftheConsultants
Subject to additional provisions, ifany, set forth in theSC, the Consultants’
liabilityunderthisContractshallbeasprovidedbytheApplicableLaw.
3.5 InsurancetobeTakenOutbytheConsultants
TheConsultants(i)shalltakeout andmaintain,andshallcauseanySub- consultantstotakeoutandmaintain, attheir(ortheSub-consultants', asthe case may be) owncostbutontermsandconditions approved bythe Client, insuranceagainst
therisks,andforthecoverages, asshallbespecified inthe SC, and (ii) at the Client's request, shall provide evidence to the Client showing thatsuchinsurance hasbeen taken outandmaintainedandthatthe currentpremiumsthereforehavebeenpaid.
3.6 Accounting,InspectionandAuditing
TheConsultants(i)shallkeepaccurateand systematicaccountsandrecordsin respect of the Services, hereunder, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly identify all relevant time charges and cost, and the bases thereof (including such bases asmay be specifically referredtointheSC); (ii) shallpermit the Client oritsdesignated
representative periodically, and up toone year from the expiration or termination of thisContract,toinspectthesameandmake
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copies thereof aswellastohavethemaudited byauditorsappointedbythe
Client;and(iii)shallpermitthe clientto inspectthe Consultant'saccountsand records
relating to the performance of the Consultant and to have them
auditedbyauditorsappointedbytheclient.
3.7 Consultants'ActionsRequiringClient'sPriorApproval
TheConsultantsshallobtaintheClient'spriorapprovalin writingbeforetaking anyofthefollowingactions:
(a)appointingsuch members of the Personnel as are listed in
Appendix C("Consultants'Sub-consultants'KeyPersonnel")merelybytitle butnotbyname;
(b) entering into a subcontract for the performance of any part of the
Services, itbeing understood (i) that the selection of the Sub-consultant andthetermsandconditions ofthesubcontract shallhavebeenapproved in writing by the Clientpriortotheexecutionofthesubcontract,and(ii) thattheConsultants shallremainfully liable for the performance of the Services bytheSub- consultant
anditsPersonnelpursuanttothisContract; and
(c)anyotheractionthatmaybespecifiedintheSC
3.8 ReportingObligations
The Consultants shall submit to the Client the reports and documents
specified inAppendix Bhereto, intheform, inthenumbers and within the
timeperiodssetforthinthesaidAppendix.
3.9 DocumentsPreparedbytheConsultantstoBethePropertyoftheClient
All plans, drawings, specifications, designs, reports, other documents and
softwareprepared by the Consultants for the Client under this Contract shall
become andremain the property of the Client, and the Consultants shall, not later than upontermination orexpiration ofthisContract, deliver all such documents to the
Client,togetherwithadetailedinventorythereof.
TheConsultantsmayretainacopyofsuchdocumentsand software. Restrictions
aboutthefuture useofthese documents andsoftware,ifany,shallbespecified intheSC.
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3.10 EquipmentandMaterialsFurnishedbytheClient
Equipment and materials made availableto the Consultants by the Client, orpurchased bytheConsultants with funds provided bythe Client, shallbe thepropertyoftheClientandshallbemarkedaccordingly.Upon termination or expiration of this Contract, the Consultants shall make available to the Client
an inventory of suchequipment and materials and shall dispose of- such equipment and materials inaccordance with the Client'sinstructions. Whileinpossessionofsuchequipmentandmaterials, theConsultants, unlessotherwise
instructed bytheClientinwriting, shallinsure themattheexpenseoftheClientin anamountequaltotheirfullreplacement value.
4. Consultants'PersonnelandSub-consultantsandorAssociates
4.1 General
The Consultants shall employ and provide suchqualified and experienced PersonnelandSub-consultantsasarerequiredtocarryouttheServices.
4.2 DescriptionofPersonnel
(a) Thetitles,agreedjob descriptions,minimumqualificationandestimated periodsofengagementinthecarryingout oftheServicesofeachofthe
Consultants'KeyPersonnel aredescribed inAppendixC.IfanyoftheKey Personnel
hasalreadybeenapprovedbytheclientshis/hernameislistedas well.
(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof,
adjustments with respect to the estimated periods "of engagement of Key PersonnelsetforthinAppendixCmaybemadebythe Consultantsbywritten
notice to the Client, provided (i) that such adjustments shall not alter theoriginallyestimated periodofengagement ofanyindividual bymorethan10%oroneweek,whichever islarger,and
(ii)thattheaggregateofsuchadjustmentsshall not cause payments under this Contract to exceed the ceilings setforth inClause GC 6.1(b) of this Contract. Any other such adjustments shall only bemadewiththeClient's writtenapproval.
(c) If additional work is required beyond the scope of the Services
specifiedin AppendixA,theestimatedperiodsofengagementofKey Personnel set forth in Appendix C may be increased by agreement in writing between
theClientandthe Consultants, provided thatany such increaseshallnot,exceptasotherwiseagreed, causepayments underthis Contract to exceed the ceilings set forth in Clause GC 6.1 (b) of this Contract.
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4.3 Approvalof Personnel
TheKeyPersonneli.e.ProfessionalStaffandSub-consultantslistedbytitleaswell asby name in Appendix C are hereby approved by the Client. In respect of
otherKeyPersonnelwhichtheConsultantspropose,touseinthecarryingoutof
theServices,the Consultants shall submit tothe clientfor review andapproval a copy of
theirbiographical dataand(inthecaseofKeypersonnel tobeused within the country of the Government) a copy of a satisfactory medical certificate in the form
attachedhereto asAppendix D.IftheClient doesnot object in writing (stating the
reasons for the objection) within thirty (30) calendar days from the date of
receipt of suchbiographical data and (if applicable) such certificate, such Key Personnel shall bedeemedto havebeen approvedbytheClient.
4.4 WorkingHours,Overtime,Leave,etc.
(a) Working hours and holidays for Key Personnel are set forth in Appendix
Ehereto.Toaccountfortraveltime,foreignPersonnelcarrying outServicesinsidethe
Government's country shall be deemed to have commenced (or finished)workinrespectoftheServices suchnumber of days before their arrival in
(oraftertheir departure from) the
Government'scountryasisspecifiedinAppendix- Ehereto.
(b)The Personnel ofalltypes engaged byConsultant to provide Services on
thisContractshallnotbeentitledtobepaidforovertimenortotakepaid
sickleaveorvacationleave exceptasspecified inAppendixEhereto,and
exceptasspecified.In suchAppendix,theConsultants'remunerationshallbe
deemed to cover these items. Allleave to be allowed to the Personnel is
included inthestaff-months ofservicesetforin Appendix C.Anytaking ofleave byPersonnel shall be subject tothe prior approval bytheClient andthe
Consultants shallensurethatabsence forleavepurposes willnot
delaytheprogressandadequatesupervisionoftheServices.
4.5 Removaland/orReplacementofPersonnel
(a) ExceptastheClientmayotherwiseagree,nochangesshallbemadein
theKeyPersonnel. If,foranyreasonbeyond thereasonable controlof theConsultants,it becomes necessary to replace any of the Personnel, theConsultants shallforthwith provide as a replacement a person of
equivalent or betterqualifications. .
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(b) If the Client (i) finds that any of the Personnel has committed serious
misconduct or has been charged with having committed a criminal action,
or(ii)hasreasonable causetobedissatisfied withthe performanceofanyofthePersonnel,thentheConsultants shall,atthe
Client'swrittenrequestspecifying the grounds therefore, forthwith provide
as a replacement a person withqualificationsand experience
acceptabletotheClient.
(c) Any of the Personnel provided as a replacement under Clauses (a) and
(b)above, the rate of remuneration applicable to such person as well as
anyreimbursable expenditures (including expenditures due to the number ofeligible dependents) the Consultants may wish to claim as a
result of such replacement, shall besubject to theprior
writtenapprovalbytheClient.ExceptastheClientmayotherwiseagree, (i) the
Consultants shall bear all additional travel and other costs arising out of or incidental to any removal and/orreplacement,and
(ii)theremunerationtobepaidtoanyoftheKeyPersonnelprovidedas
areplacementshallbe 90%oftheremunerationwhichwouldhavebeen payable
to the Key Personnel replaced.However, for the reason other thandeath/extrememedicalground,(i)for totalreplacementabove 25%
upto37.5%ofKeyPersonnel,remunerationshallbereducedby20%(ii) for total
replacement above37.5%upto50%, remunerationshallbe reduced
by25%and(iii)fortotal replacement between50%&62.5%, remunerationshallbereducedby 30% (iv) For total replacements
beyond62.5% of thekeypersonneltheclientshallinitiateactionofhigher
penalty/termination/debarment upto2yearsasconsideredappropriate.
(d) In ordertopreventthetendencyofthepersonnelandconsultingfirmto submit
incorrectandinflated CV,they should sign every pageofCV beforesubmissionin ordertoauthenticatethatCV furnishedbythemis
correct.Theconsultingfirm andthepersonnelthroughconsultingfirm
shouldbeinformedbyNHAIwhileacceptingCVofthenewpersonnel
thatifCVisfoundin correctandinflatedat alaterdate,thepersonnel accepted wouldbe removed from hisassignment and debarred from
furtherNHAIworksforanappropriateperiodtobedecidedbyNHAI
andthenewproposedpersonnelinplaceofremovedpersonnelwould
bepaid15% lesssalarythantheoriginalpersonnel.15% reductioninthe salary will be imposed as apenalty for submitting the incorrect
information.Thispenaltywillbeimpostedonly once.Ifthesame consulting
firm submits incorrect information again second time,
necessaryactionwillbetakenbyNHAItoblack-listthatfirm.
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4.6 ResidentProjectManager
Ifrequired by the SC, the Consultants shall ensure that atall times during theConsultants'performance of the Services in the Government's country a resident project manager,acceptabletotheClient,shalltakechargeofthe performanceofsuchServices.
5. ObligationsoftheClient 5.1 AssistanceandExemptions
Unless otherwise specified in the SC,the Client shall use its best efforts to ensurethattheGovernmentshall:
(a) provide the Consultants, Sub-consultants and Personnel with work
permitsandsuch other documents as shall be necessary to enable the Consultants, Sub-consultantsorPersonneltoperformtheServices;
(b) assist for the Personnel and, if appropriate, their eligible
dependents to beprovided promptlywithallnecessaryentryandexit visas,residencepermits,exchange permits and any other documents required for their stay inGovernment'scountry;
(c) facilitate prompt clearance through customs of any property required for
theServices and of the personal effects of the Personnel and their -
eligibledependents;
(d) issue to officials, agents and representatives of the Government all
suchinstructions as may be necessary or appropriate for the prompt
andeffectiveimplementationoftheServices;
(e) assist the Consultants and the Personnel and any Sub-consultants and
orAssociates employed by the Consultants for the Services from any requirementtoregisterorobtainanypermittopracticetheir profession or to
establish themselves either individually or as a
corporateentityaccordingtotheApplicableLaw;
(f) grant to the Consultants, any Sub-consultants and or Associates and the
Personnelofeitherofthemtheprivilege,pursuanttotheApplicable Law,
ofbringing into Government's country reasonable amounts of
foreigncurrencyforthepurposesoftheServicesorforthepersonaluse ofthePersonnel andtheir dependents and of withdrawing any such amounts
as may be earnedthereinbythePersonnelintheexecutionof theServices:and
(g) Provide to theConsultants, Sub-consultants and or Associates and
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PersonnelanysuchotherassistanceasmaybespecifiedintheSC.
5.2 AccesstoLand
TheClientwarrantsthattheConsultantsshallhave,freeof charge,unimpeded accessto
all land in the Government's country inrespect of which access is requiredfortheperformanceoftheServices.TheClientwillberesponsiblefor any
damage to suchland or any property thereon resulting from such access and
will indemnify theConsultants and each of the Personnel in respect of liability
forany such damage,unlesssuchdamageiscausedbythe defaultornegligenceoftheConsultantsoranySub-consultantorthePersonnel
ofeitherofthem.
5.3 ChangeintheApplicableLaw
If,after thedate of thisContract, there isany change inthe Applicable Law with respect to taxes and duties which increases or decreases the cost or reimbursableexpenses incurred by the Consultants in performing the Services, then the remuneration and reimbursable expenses otherwise payabletotheConsultantsunder thisContractshallbeincreasedordecreased accordinglybyagreementbetweenthe Parties hereto, and corresponding adjustments shallbemadetotheceilingamountsspecifiedinClauseGC6.1(b).
5.4 Services,FacilitiesandPropertyoftheClient
TheClient shallmakeavailable totheConsultants andthePersonnel, forthe purposes of the services and free of any charge, the services, facilities and propertydescribedinAppendixFatthetimesandinthemannerspecifiedin saidAppendixF,providedthatifsuchservices,facilitiesandpropertyshallnot bemadeavailabletotheConsultantsas andwhensospecified,thePartiesshall agreeon(i)anytimeextensionthatitmay beappropriatetogranttothe ConsultantsfortheperformanceoftheServices,(ii)themanner in which the Consultants shall procure any such services, facilities andproperty from othersources,and(iii)theadditionalpayments,ifany,tobemadeto the Consultantsasa resultthereofpursuanttoClauseGC6.l(c)hereinafter..
5.5 Payment
In consideration of the Services performed by the Consultants under this
Contract, theClientshallmaketotheConsultants suchpaymentsandinsuch
mannerasisprovidedbyClauseGC6ofthisContract.
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5.6 CounterpartPersonnel
(a)If so provided in Appendix F hereto, the Client shall make available to
theConsultants, as and when provided in such Appendix F, and free of
charge,suchcounterpartpersonnelto beselectedbytheClient,withthe Consultants'advice,asshallbespecified insuch Appendix F. Counterpart personnel shallwork underthe exclusive direction of the Consultants. If any memberof the counterpartpersonnel fails to perform adequately any work
assigned to him by the Consultantswhichis consistentwith thepositionoccupiedbysuch- member,theConsultants mayrequestthe replacementofsuchmember,andtheClientshallnotunreasonablyrefuseto
actuponsuchrequest.
(b) Ifcounterpart personnelarenotprovided bytheClienttotheConsultants
asandwhenspecifiedinAppendixF,theClientandtheConsultants shall agreeon(i)howtheaffectedpartoftheServices shallbecarriedout,and (ii) the additional payments, if any, to be made by the Client to the ConsultantsasaresultthereofpursuanttoClauseGC6.1(c)hereof.
6. PaymentstotheConsultants
6.1 CostEstimates;CeilingAmount
(a) An estimateof the cost of the Services payable in localcurrencyissetforthin
AppendixH.
(b) ExceptasmaybeotherwiseagreedunderClauseGC2.6andsubjectto ClauseGC
6.1(c), payments under this Contract shall not exceed the ceilings in local
currency specified in the SC. The Consultants shall notify
theClientassoonascumulative charges incurredfortheServiceshavereached80%ofeitheroftheseceilings.
(c) Notwithstanding Clause GC6.l(b) hereof, if pursuanttoclauses GC5.3,
5.4or5.6hereof, the Parties shall agree that additional payments inlocaland/orforeigncurrency, as the case may be, shallbemadeto the Consultants in order to cover any necessary additional expenditures not envisaged in the costestimatesreferredtoinClause GC6.1(a)above,theceilingorceilings,asthecasemaybe,setforthin Clause GC6.1(b)above shall beincreased bytheamountoramounts, asthecasemaybe,ofanysuchadditionalpayments.
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6.2 RemunerationandReimbursableExpenditures
(a) Subject to the ceilings specified inClause GC 6.1(b) hereof, the Client
shallpaytotheConsultants (i)remuneration assetforthinClause GC 6.2(b),and(ii)reimbursableexpendituresassetforthinClauseGC6.2(c). If specifiedin the SC, said remuneration shall be subject to price
adjustmentasspecifiedintheSC.
(b) Remuneration for the Personnel shall be determined on the basis of
timeactuallyspentbysuchPersonnelintheperformance oftheServices afterthedatedeterminedinaccordancewithClauseGC2.3andClauseSC2.3(orsuc
hother date as the Parties shall agree in writing) (including
timefornecessarytravel via themost direct route) attherates referred
to,andsubjecttosuchadditionalprovisionsasaresetforth,intheSC.
(c) Reimbursable expendituresactuallyand reasonably incurred by the
Consultants intheperformance of theServices, asspecified inClause SC6.3(b).
6.3 CurrencyofPayment
(a) Deleted.
(b) The SC shall specify which items of remuneration and
reimbursable expenditures shallbepaid,respectively, in localcurrency,
6.4 ModeofBilling andPayment
BillingandpaymentsinrespectoftheServicesshallbemadeasfollows:
(a) The Client shall cause to be paid to the Consultants an interest bearing
advance payment as specified in the SC,andasotherwise set forthbelow. Theadvance payment will be due after provision by the ConsultantstotheClientof a bank guarantee by a bank acceptable to the
Client in an amount (oramounts) and in a currency ( or currencies) specified in the SC, such bankguarantee (I) to remain effectiveuntiltheadvancepaymenthasbeenfullysetoffasprovidedin theSC,and
(ii) to beintheform setforthinAppendix Iheretoorin suchotherformastheClientshallhaveapprovedinwriting.
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(b) Assoonas practicableandnotlaterthanfifteen(15days)after theendof eachcalendarmonthduringtheperiodoftheServices,theConsultants shall
submit to the Client, in duplicate, itemized statements,
accompanied by copies of receiptedinvoices,vouchersandotherappropriate supporting materials, of
theamounts payable pursuant to Clauses GC6.3 and6.4 forsuch month.
(c) The Client shall cause the payment of the Consultants periodically as giveninschedule of payment above within sixty (60) days after the receipt by theClientof bills with supporting documents. Onlysuchportion of a monthlystatementthatisnotsatisfactorily supportedmay
bewithheldfrompayment.Shouldanydiscrepancy befoundtoexistbetween actualpaymentand costsauthorized tobeincurred bytheConsultants, theClientmayadd orsubtractthedifferencefrom
anysubsequentpayments.Interestatthe rate specified intheSC shall become payable asfrom the above due dateonanyamountdueby,butnotpaidonsuchduedate.
(d) Thefinalpayment underthisClauseshallbemadeonlyafterthefinal reportand a
final statement, identified as such, shall have been submitted by the
Consultants and approved as satisfactory by the
Client.TheServicesshallbedeemedcompleted andfinallyacceptedby the Client and the final report and final statement shall be deemed approved
by the Client as satisfactory ninety(90) calendar days after receiptofthefinal
reportandfinalstatement bytheClient unless the Client, within such ninety
(90)-day period, gives writtennoticetothe Consultants specifying in detail deficiencies in the Services, the final reportor
finalstatement.TheConsultantsshallthereuponpromptlymake any
necessarycorrections,andupon completion of such corrections,
theforegoingprocessshallberepeated.Anyamountwhich
theClienthaspaidorcaused tobepaid inaccordance withthisClause in excess of the amountsactually payable in accordance with the provisions of
this Contract shall bereimbursed by the Consultants to the Client within
thirty, (30) days afterreceiptbytheConsultants of
noticethereof.AnysuchclaimbytheClientfor reimbursementmustbe madewithintwelve(12)calendarmonthsafterreceiptbytheClientofa
finalreportandafinalstatementapprovedbytheClientinaccordance
withtheabove.
(e) All payments under this Contract shall be made to the account of theConsultantsspecifiedin theSC.
7. FairnessandGoodFaith
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7.1 GoodFaith
TheParties undertake toactingood faithwithrespecttoeachother's rights
underthisContract and to adopt all reasonable measures to ensure the
realization of theobjectivesofthisContract.
7.2 OperationoftheContract
The Parties recognize that it is impractical in this Contract to provide for everycontingency which may arise during the life of the Contract, and the Parties herebyagree that itis their intention that this Contract shall operate fairlyasbetweenthem,andwithoutdetrimenttotheinterestofeitherofthem, and that, if
during the term of this Contract either Party believes that this Contractisoperatingunfairly,thePartieswillusetheirbesteffortstoagreeon such action as may be necessary to remove the cause or causes of such unfairness,
butnofailure toagreeonanyactionpursuant tothisClauseshall give rise to a dispute subject to arbitration in accordance with Clause GC8 hereof.
8. SettlementofDisputes
8.1 AmicableSettlement
ThePartiesshallusetheirbesteffortstosettleamicablyalldisputesarisingout oforinconnectionwiththisContractortheinterpretationthereof.
8.2 DisputeSettlement
AnydisputebetweenthePartiesastomattersarisingpursuanttothis Contract whichcannot besettled amicably within thirty (30) days after receipt byone Party
of the other Party's request for such amicable settlement may be submitted by
either Party for settlement in accordance with the provisions specifiedintheSC.
9. FakeCV
Ifanycaseoffake/incorrect/inflatedCVisfound,itshallbedealtwithveryseverely
andwouldresultinallpossiblepenalactionincludingblacklistingfromfutureprojects
ofNHAI.Thiswouldalsoapplyevenwhentheconsultingfirmisnot successfulin getting the
assignment. In case CV of a person is turned out to be
fake/incorrect/inflatedduringtheassignment,theconsultancy firmswill havetorefund
thesalaryandperksdrawnincludinginterest@12%perannuminrespectofthe
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personapartfrom other consequences.Inadditiontoabove,10%ofthesalaryand perks
toberefundedshallberecoveredfromtheFirmas penalty.
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III. SPECIALCONDITIONSOFCONTRACT GCClause
A. Amendmentsof,andSupplementsto,ClausesintheGeneral ConditionsofContract
1.1(a) Thewords’’intheGovernment’scountry”areamendedtoread‘inINDIA”
1.4 Thelanguageis:English
1.6.1 Theaddressesare:
Client: Chief GeneralManager(Tech)-cum-R.O.,
National Highways Authority Of India,
Regional Office,
3/248, Vishal Khand, Gomti Nagar,
Lucknow , Pin – 226010.
Ph.0522-2391287/97
E mail- rolucknow@nhai.org
Consultant
Attention:
Cable address:
Telex :
Facsimile :
[Note’: FillintheBlanks]
1.6.2 Noticewillbedeemedtobeeffectiveasfollows:
(a) in the case of personal delivery or registered mail, on delivery;
(b) in the case of telexes, 24 hours following confirmed transmission;
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(c) in the case of telegrams, 24 hours following confirmed transmission; and
(d) in the case of facsimiles, 24 hours following confirmed transmission;
1.8 TheMemberinChargeis:
(Note:IftheConsultants consistofajointventureofmorethanoneentity,thenameofthe entitywhoseaddressisspecifiedinSC 1.6.1shouldbeinsertedhere. IftheConsultants consistofoneentity, this Clause1.8shouldbedeletedfromtheSC)
1.9 TheAuthorisedRepresentativesare:
FortheClient: Chief GeneralManager(Tech)-cum-R.O.,
National Highways Authority Of India,
Regional Office,
3/248, Vishal Khand, Gomti Nagar,
Lucknow , Pin – 226010.
Ph.0522-2391287/97
E mail- rolucknow@nhai.org
FortheConsultants:
1.10 The Consultants, Sub-consultants and the Personnel shall pay the taxes,
duties, fees,leviesandotherimpositionsleviedundertheexisting, amended or enacted laws during life of this contract and the client shall performsuchdutiesinregardtothedeductionofsuchtax as maybelawfully imposed.
.
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2.1 Theeffectivenessconditionsarethefollowing: i) ApprovaloftheContractbytheclient
2.2 Thetimeperiodshallbefourmonthsorsuchothertimeperiodasthe
partiesmayagreeinwriting.
2.3 Thetimeperiodshallbeonemonth orsuchothertimeperiodasthe
Partiesmayagreeinwriting.
2.4 The time periodshall be 36 months
3.4 LimitationoftheConsultants'LiabilitytowardstheClient
(a) Except in case of gross negligence or wilfulmisconduct on the part of
the Consultants or on the part of any person or firm acting on behalf
of theConsultantsincarryingouttheServices,
theConsultants,withrespecttodamagecausedbytheConsultants
totheClient'sproperty,shallnotbeliabletotheClient:
(i) foranyindirectorconsequentiallossordamage;and
(ii) Consultant will maintain at its expenses; Professional
Liability Insurance including coverage for errors and
omissions caused by Consultant’s negligenceinthe performance of its duties under this agreement, (A) For the amountnotexceeding totalpayments forProfessional Feesand
ReimbursableExpenditures madeorexpectedtobemadetothe Consultants hereunder OR(B) the proceeds, the Consultants may be entitled to receive from anyinsurancemaintainedby theConsultants tocoversuchaliability,whicheverof(A)or(B) ishigher.
iii) ThepolicyshouldbeissuedonlyfromanInsuranceCompany operatinginIndia.
iv) Thepolicymustclearlyindicatethelimitofindemnity interms of “Any One Accident” (AOA) and “Aggregate limit on the policyperiod”(AOP) andinnocaseshouldbefor an amountless
thanstatedinthecontract.
v) IftheConsultantentersintoan agreementwithNHAIinajoint ventureor
‘inassociation’,thepolicymustbeprocuredand provided to NHAI by the jointventure/in association entity and not by the individual partners of the joint venture/association.
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vi) The contract may include a provision thereby the Consultant does
not cancel the policy midterm without the consent of NHAI. The
insurance companymayprovideanundertaking in thisregard.
(b) This limitation of liability shall not affect the Consultants' liability, if any,
fordamagetoThirdPartiescausedbytheConsultantsoranyperson orfirmactingonbehalfoftheConsultantsin carryingouttheServices.
(c) ProfessionalLiabilityInsurancemaybe acceptedforinitiallyoneyearwhich shall
beextendedannuallyforfiveyears.PLIshallbeuniformlytakenfora
periodoffiveyears.
3.5 Therisksandthecoverageshallbeasfollows
(a) ThirdPartymotorvehicleliabilityinsuranceas requiredunderMotor
VehiclesAct,1988inrespectofmotorvehicles operatedinIndiabythe
ConsultantsortheirPersonnel oranySub-consultants ortheirPersonnel
fortheperiodofconsultancy.
(b)Third Partyliability insurance withaminimumcoverage,ofRs.1.0millionfor
theperiodofconsultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the
consultancy,withaminimumcoverageequalto estimatedremuneration
andreimbursable.
(d)Employer’sliabilityandworkers’compensation insurance inrespect of
the Personnel of the Consultants and of any Sub-consultant, in
accordance withtherelevantprovisionsoftheApplicableLaw,aswellas,
withrespect tosuchPersonnel, any suchlife, health, accident, travelor
otherinsuranceasmaybeappropriate;and
(e) Insuranceagainstlossofordamageto(i)equipmentpurchasedinwhole
orinpartwithfunds provided under thisContract, (ii)theConsultants' property usedintheperformanceoftheServices,and(iii)anydocuments preparedbytheConsultantsintheperformanceoftheServices..
3.7(c) Theotheractionsare
"(i) taking any action under a civil works contract designating the
Consultants as"Engineer", for which action, pursuant to such civil works contract,thewrittenapprovaloftheClientas"Employer"isrequired".
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3.9 The Consultants shall not use these documents for purposes unrelated to thisContractwithoutthepriorwrittenapprovaloftheClient.
4.6 "The persondesignated as Team Leader cum Sr. Highway Engineerin AppendixCshallserveinthatcapacity,asspecifiedinClauseGC4.6."
6.1 (b) The ceiling in local currency is ……………………………………
6.2(a) "Paymentsfor remuneration made in accordance with Clause GC 6:2(a) inlocalcurrencyshallbeadjustedasfollows:
(i) Deleted .
(ii) Remunerationpaidinlocalcurrencypursuanttotheratessetforth
inAppendixHshallbe adjustedeverytwelve(12)months(and,the first time, with effect for the remuneration earned in the 13thcalendarmonthafterthedateofthecontract)by5% perannumfor
domesticpersonnel.
Notwithstanding any other provisions in the agreement in this
regard, thisprovision willprevailandoverrideanyotherprovisionto
thecontraryinthisagreement.
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6.2(b)(i)(1) Itisunderstood (i)thattheremuneration ratesshall cover (A)such
salariesandallowancesastheConsultantsshallhaveagreedtopayto
thePersonnelas well as factors for social charges and overhead, and (B) the cost ofbackstopping by home office staff not included inthePersonnel
listedinAppendixC, and(C)theConsultants'fee;(ii)
thatbonusesorothermeansofprofit-sharing shallnotbeallowedas
anelementofoverhead,and(iii)thatany rates specified for persons not yet appointed shall be provisional and shall be subject to revision,
withthewrittenapproval oftheClient,oncetheapplicable
salariesandallowancesareknown.
(2)Remunerationforperiodsoflessthanonemonthshallbecalculated onanhourly basisfor actual time spent in the Consultants' home office and directly attributable to the Services (one hour being
equivalentto1/240thof amonth)andonacalendar-daybasisfortime spentawayfromhomeoffice(onedaybeingequivalentto 1/30thof a month).
6.2(b)(ii) TheratesaresetforthinAppendixH l 6.3(a) Deleted. 6.3(b)(i) All remuneration shallbepaidinocalcurrency.
6.3(b)(ii) Deleted
6.3(b)(iii)Thereimbursableexpendituresin localcurrencyshallbethefollowing:
1) aperdiemallowanceataratein localcurrencyequivalentto
[Note:NameagreedforeigncurrencyspecifiedinClauseSC6.3(a)perday, for eachof the short-term foreign Personnel (i.e. with lessthan twelve
(12)months consecutive stay in India) for the first sixty (60) days
duringwhichsuchPersonnelshallbeinIndia;
2) a per diem allowance at a rate in local currency equivalent to ----
[Note:NameagreedforeigncurrencyspecifiedinClauseSC6.3(a)perday,for
eachoftheshort-term foreign Personnel foreachdayinexcessofsixty
(60)daysduringwhichsuchPersonnelshallbe in India;
3) alivingallowanceforeachofthelong-termforeignPersonnel(twelve
(12)monthsorlongerconsecutivestayinIndia)attheratesspecified inAppendixH;
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4) the cost of the following locally procured items: local transportation, officeaccommodations, camp facilities, camp services, subcontracted services,soil testing, equipment rentals, supplies, utilitiesand communication
chargesarising in India, all if and to the extent required for the purpose of theServices,atratesspecifiedinAppendix H;
5) thecostofequipment, materialsandsuppliestobeprocured locallyin IndiaasspecifiedinAppendixH;
6) the local currency cost of any subcontract required for the Services
andapprovedinwritingbytheClient;
7) any such additional payments inlocal currency forproperly procured
itemsasthe Parties may have agreed upon pursuant to the provisions ofClauseGC
6.1(c);and
8) thecostofsuchfurtheritemsasmayberequiredbytheConsultants for
thepurposeoftheServices,asagreedin writingbytheClient.
6.4(a) The following provisions shall apply to the interest bearing advance
paymentandtheadvancepaymentguarantee::
1) Anadvancepayment. Of10%ofthecontract priceinproportion tothe quoted
Indian currency (INR) in the bidshall be made within60days after receipt and verification of advancepayment bank guarantee. The advance payment will be set off by theClientinequalinstallments
againstthestatements forthe first12monthsoftheServiceuntiltheadvancepaymenthasbeenfully setoff.
2) The bank guarantee shall be in the amount oftheadvancepayment
3) Interest rate shall be 10% per annum (on outstanding amount) for
localcurrency..
6.4(c) Theinterestrateis6%perannum forlocalcurrency.
6.4(e) Theaccountsare:
-- Forlocalcurrency:
[Note:Insertaccountnumber,type ofaccountandnameandaddressoftheBank]
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8.2 Disputes shall be settled by arbitration in accordance with the followingprovisions:
8.2.1 SelectionofArbitrators
Each dispute submitted bya Party to arbitration shall be heard bya sole arbitrator or an arbitration panel composed of three arbitrators, in accordance with the followingprovisions:
(a) Where the Parties agree that the dispute concerns a technical matter,
they mayagreeto appointasolearbitratoror,failing
agreementontheidentityof suchsolearbitratororwithinthirty(30) daysafterreceiptbytheotherPartyoftheproposalofanamefor suchanappointment bythePartywho initiated the proceedings, either
Party may apply to the President, IndianRoads Congress,New Delhi, for a list of not fewer than five nominees and, on receiptofsuchlist,theParties shallalternately strikenamesthere from,andthelast remaining nominee onthe list shall bethe sole
arbitrator for thematterindispute. Ifthelastremaining nominee hasnotbeendeterminedinthis manner within sixty (60) days of the date of the list, the President,IndianRoadsCongress, New
Delhi,shallappoint,upontherequestofeitherParty andfrom such listorotherwise, a solearbitrator forthematter in dispute.
(b) Wherethe Partiesdonot agreethatthe disputeconcernsa technical
matter,the Client and the Consultants shall each appoint one arbitrator, and thesetwo arbitrators shall jointly appoint a third arbitrator, who shall chair thearbitration panel. Ifthearbitrators named by the Parties do not succeed in appointing a third arbitrator
within thirty (30) days after the latter of the two arbitratorsnamedbythePartieshas beenappointed,thethird arbitratorshall,at the requestof either Party, be appointed by
Secretary, theIndianCouncilofArbitration,NewDelhi.
(c) If, in a dispute subject to Clause SC8.2.1 (b ), one Party fails to appointits
arbitrator within thirty (30) days after the other Party has appointed
itsarbitrator, the Party which has named an arbitrator may apply
to the Secretary, Indian Council of Arbitration, New Delhi, to appoint a solearbitrator for the matter in dispute, and the arbitrator
appointed pursuant tosuch
applicationshallbethesolearbitratorforthatdispute.
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8.2.2 Rulesof Procedure
Arbitration proceedings shallbeconducted inaccordance withprocedures
oftheArbitration&ConciliationAct1996,ofIndiaunlesstheConsultantis aforeignnational/firm, where arbitration proceedings shall be conducted in accordance with the rules of procedure for arbitration of the United NationsCommissiononInternationalTradeLaw(UNCITRAL)as inforceon
thedateofthisContract.
8.2.3 SubstituteArbitrators
Iffor anyreasonanarbitratorisunabletoperformhisfunction,asubstitute shallbeappointedinthesamemannerastheoriginalarbitrator.
8.2.4 QualificationsofArbitrators
The sole arbitrator or the third arbitrator appointed pursuant to paragraphs (a)through(c)ofClause8.2.1hereofshallbe an
internationally/nationally recognized legal or technical expert with extensive experienceinrelationtothematter indispute.
8.2.5 Miscellaneous
Inanyarbitrationproceedinghereunder:
(a)Proceedingsshall,unlessotherwiseagreedbytheparties,beheldinDelhi.
(b)TheEnglishlanguageshallbetheofficiallanguageforallpurposes;and
(c)Thedecisionofsolearbitratororofamajorityofthearbitrators(orofthethirdarbitratorifthereisnosuchmajority)shallbe finalandbindingandshallbe enforceablein anycourtofcompetentjurisdiction,andthePartiesherebywaiveany objectionstoorclaimsofimmunityinrespectofsuchenforcement.
(d) Feestructureshallbeas per NHAI Policy Circular
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IV. APPENDICES
Appendix A: DescriptionoftheServices
[GivedetaileddescriptionsoftheServicestobeprovided;datesforcompletionofvarioustasks, placeofperformancefordifferenttasks;specifictaskstobeapprovedbyClient,etc.]
DetailsasperTOR
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AppendixB:ReportingRequirements
[Listformat,frequency,contentsofreportsandnumberofcopies;personstoreceivethem; datesofsubmission,etc.Ifnoreportsaretobesubmitted,statehere"Notapplicable".}
PleasereferTOR
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AppendixC:KeyPersonnelandSub-consultants
[Listunder: C-l Titles[andnames,ifalready available}, detailedjobdescriptionsand minimumqualifications.experienceofPersonneltobeassigned toworkinIndia,andstaff-monthsforeach.
C-2 SameinformationasC-lforKeylocalPersonnel.
C-3 Same as C-l for Key foreign Personnel to be assigned to work
outsideIndia.
C-4 List of approved Sub-consultants [if already available]; same
informationwith respecttotheirPersonnelasinC-lthroughC-4)
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AppendixD:MedicalCertificate
[ShowhereanacceptableformofmedicalcertificateforforeignPersonneltobestationed
inIndia.Ifthereisnoneedforamedicalcertificate,statehere:"Notapplicable."]
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AppendixE:HoursofWorkforKeyPersonnel
The Consultants Key personnel and all other Professional / Sub Professional /
SupportStaff/Sub-Consultancy personnel shallwork6days(Mondays through Saturday) everyweek and observe the GazettedHolidays of Government of India
as Holidays. TheConsultant shall work as per thework program of the concessionaire.
In this contextincasethe work plan of the Consultant needs suitable modifications, the
same shall becarriedoutandsubmitted totheclient forconsideration.TheConsultantshoursofworknormallyshallmatchwiththat of
Contractor’sactivitiesonthesite.Noextraremunerationshall be claimed or paid for extra
hours of work required in the interest of Projectcompletion.
In respect of foreign personnel, one day per trip as travel time from and to the countryoftheGovernmentshallbeallowed.
PleasereferTOR
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AppendixF:DutiesoftheClient
a. Access to thequality control laboratory forperforming various types of
tests,which willbeprovided bytheconcessionaire including thetesting
personnel.
b. RFQ, RFP, Concession Agreement, Bid submission, Site Data and
informationforfieldsurveysandinvestigations
c. Detailed Workplan and Programmefor Operation and Maintenance of
ProjectHighwayfromConcessionaire.
d. QualityAssurance Plan and Quality Control Procedures from the
Concessionaire.
e.Allthereportsandnecessarydataasper the reportingobligationof
concessionaireundertheconcessionAgreement.
f. Necessaryletters,whichwillbe requiredforVisa’sofforeignpersonneland
procuringotherservicesbytheconsultantforperformingprojectservices.
PleasereferTOR
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AppendixG:CostEstimatesinForeignCurrency
Deleted
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Appendix H: Cost Estimates in Local Currency.
List hereundercostestimateinlocalcurrency:
1. MonthlyratesforlocalPersonnel(KeyPersonnelandotherPersonnel)
2. Reimbursable/Rental/Fixedexpendituresasfollows:
a. Perdiemratesforsubsistenceallowanceforforeignshort-termPersonnelplus
estimatedtotals.
b. Livingallowancesforlong-termforeignPersonnel,plusestimatedtotals.
c. Costoflocaltransportation.
d. Costofotherlocalservices,rentals,utilities,etc.
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AppendixI:FORMOFPERFORMANCESECURITY
(PERFORMAMANCEBANKGUARANTEE) (Clause-
20ofTOR)
To
TheChairman,
NationalHighwaysAuthorityofIndia, G-5&6, Sector-10,Dwarka,
NewDelhi–110075
India WHEREAS [Name and address of Consultant]¹(hereinafter called “the consultant”)
hasundertaken,in pursuanceof ContractNo. dated to provides theservicesontermsandconditionssetforthin thisContract [Name of contract
and brief description of works) (hereinafter called the “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the Consultants shallfurnishyouwithaBankGuarantee byarecognized bankforthe sumspecified thereinassecurityforcompliance withhisobligationsinaccordance withtheContract;
ANDWHEREAS wehaveagreed to givetheConsultants suchaBankGuarantee; NOWTHEREOFweherebyaffirmthatwearetheGuarantor andresponsibletoyou, on behalf of the Consultants up to a total of __(amount of Guarantee)[in words],such sum being payable in the types and proportions of currencies in which theContract Priceispayable,and we undertake to pay you, upon your firstwrittendemandandwithoutcavilor argument,anysumorsumswithinthelimitsof [amount of Guarantee] as aforesaid withoutyourneedingtoproveortoshowgroundsorreasonsforyour demandforthesumspecifiedtherein.
We hereby waive the necessity of your demanding the said debt from the
Consultantsbeforepresentinguswiththedemand.
Wefurtheragreethatnochangeoradditiontoorothermodificationofthetermsof theContractoroftheservicestobeperformedthereunderorof anyoftheContract
documentswhichmaybemadebetweenyouandthe Consultants shall in any way release us
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from any liability under thisguarantee, andweherebywaivenoticeof anysuchchange,additionormodification.
TheliabilityoftheBankunderthisGuaranteeshallnotbeaffectedbyanychangein theconstitutionoftheconsultants oroftheBank.
Notwithstanding anything contained herein before, our liability under this guarantee is restricted to Rs. (Rs.)andtheguaranteeshallremainvalid till.Unlessaclaimorademandinwritingismadeuponusonorbefore
allourliabilityunderthisguaranteeshallcease.
Thisguarantee shallbevalidforaperiodof38monthsi.e.upto2monthsbeyondthe expiryofcontractof36months.
SignatureandSealoftheGuarantor Inpresenceof
NameandDesignation 1.
(Name,Signature&Occupation)
NameoftheBank
Address 2.
(Name&Occupation)
Date
1GivenamesofallpartnersiftheConsultantsisaJointVenture.
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AppendixJ:FormofBankGuaranteeforAdvancePayments
(ReferenceClause6.4(a)ofContract)
(TobestampedinaccordancewithStampAct,ifany,ofthecountryofissuingbank) Ref:
BankGuarantee:
Date:
DearSir,
InconsiderationofM/s. (hereinafter referred as the "Client", which expressionshall,unlessrepugnanttothecontextormeaningthereofincludeitsuccessors, administrators and assigns) having awarded toM/s. (hereinafter referred to as the "Consultant"which expression shall unless repugnant tothe context or meaning thereof, include itssuccessors,administrators,executorsand assigns), a contract by issue of client's Contract Agreement No. dated and the same having been unequivocallyacceptedbytheConsultant,resultinginaContractvaluedat
for Contract(hereinaftercalledthe"Contract")
(scopeofwork) and the Client having agreed to make an advance payment to the Consultant for performanceof the aboveContractamountingto (inwordsandfigures)asanadvance againstBankGuaranteetobe furnishedbytheConsultant.
We (Name of the Bank) having its Head Office at (hereinafter referred toastheBank), which expression shall, unless repugnant to the context or meaning thereof, include its successors, administrators executors and assigns) dohereby guarantee andundertake topaytheclient immediatelyondemand anyor,allmonies payable by the Consultant totheextentof- as aforesaid at any time upto @ withoutany demur, reservation, contest, recourse or protest and/or without any reference to the consultant. Any such demand made by the client on the Bank shall be conclusive andbinding notwithstanding any difference between the Client and the Consultant or anydisputepending beforeany Court,Tribunal, Arbitrator oranyotherauthority. we agreethat the Guarantee herein contained shall be irrevocable and shall continue
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
116
to beenforceabletilltheClientdischargesthisguarantee.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
117
The Client shall have the fullest liberty without affecting in any way theliability of theBankunderthisGuarantee,fromtimetotimetovarytheadvanceortoextendthe timeforperformance of the contract by the Consultant. The Client shall have the fullest libertywithoutaffectingthisguarantee,topostponefromtimetotimetheexercise ofanypowersvestedinthemorofanyrightwhichtheymighthaveagainsttheClientand toexercisethesame at any time in any manner, and either to enforce or to forebear toenforce anycovenants, contained orimplied,intheContractbetweentheClientand theConsultantany other course or remedy or security available to the Client. The bank shall not berelievedofitsobligationsunderthesepresentsbyanyexercisebythe Clientofitslibertywithreferencetothemattersaforesaid oranyofthemorbyreason ofanyotheractor forbearanceorotheractsof omissionorcommissiononthepartofthe Clientoranyotherindulgence shown by the Client or by any other matter or thing whatsoever whichunderlawwouldbutforthisprovisionhavetheeffectofrelievingthe Bank.
TheBankalsoagreesthattheClientatitsoptionshallbeentitledtoenforcethisGuaranteeagainsttheBankasa principaldebtor,inthefirstinstancewithoutproceeding against theConsultant and notwithstanding any security orotherguarantee that the ClientmayhaveinrelationtotheConsultant'sliabilities.
Notwithstanding anythingcontainedhereinaboveourliabilityunderthisguaranteeis limitedto anditshallremaininforceuptoandincludingandshallbeextendedfromtimetotimeforsuchperiod(notexceedingoneyear),asmaybe desiredbyM/s._ onwhosebehalfthisguaranteehasbeengiven.
Datedthis dayof201at
WITNESS:
1.
(signature)
2.
(Signature)
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
118
(Name)
(Name)
(OfficialAddress) Designation(with Bankstamp)
Attorneyas perPowerof
AttorneyNo.
Dated
Strikeout,whicheverisnotapplicable.
Note1:Thestamppapersofappropriatevalueshallbepurchasedinthenameofbankwho
issuesthe"BankGuarantee”.
Note2:Thebankguarantee shallbefromaNationalized IndianBankorreputedforeign commercial Bank acceptable to client for Foreign Consultant with counter guarantee from Nationalized Bank. Bank guarantee furnished by Foreignconsultant shall be confirmedbyanyNationalizedBankinIndia.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
119
AppendixK
Letterofinvitation
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
120
AppendixL
LetterofAward
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
121
AppendixM
Minutesofpre-bidmeeting
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
122
Appendix-N
MinutesofNegotiationmeeting
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
123
Appendix-O
MemorandumofUnderstanding
between
_
And
_ _
WhereasNationalHighwaysAuthorityofIndia(hereinaftercalledNHAI)has invited proposal
forappointment ofIndependent Engineer Services during Operation & Maintenance
Period for 4 laning of Moradabad - Bareilly Section of NH-24 from Km 149.250 to Km
271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III
Ahereinafter calledthe Project.
AndWhereas _ (Lead Partner) and _ JV
partner/shaveagreedtoformaJointVenturetoprovidethesaidservicestoNHAIas
IndependentEngineer; and
Now,therefore,itisherebyagreedby andonbehalfofthepartnersasfollows:
(i)_ will be the lead partner and _ _ will be the other JV
partner/s.
(ii)__(leadpartner)shallbetheinchargeofoveralladministrationof contract and shall be
authorisedrepresentative of all JV partners for conductingallbusinessfor
andonbehalfof theJV duringthebiddingprocess andsubsequently,representthe
jointventurefor andon behalfoftheJVfor all contractualmattersfordealingwiththeNHAI/Concessionaireif Consultancy
workisawardedtoJV.
(iii) AllJVpartnersdoherebyundertaketobejointlyandseverelyresponsiblefor alltheobligationandliabilitiesrelatingto theconsultancyworkandin accordance withtheTermsofReferenceoftheRequest forProposal forthe Consultancywork is awarded to JV.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
124
(iv) Subsequently,iftheJVisselectedtoprovidethedesiredconsultancyservices, a detailed MOU indicating the specific project inputs and role of each
partner/salongwithpercentagesharingofcostofservicesshallbesubmitted toNHAI(Consultant maysubmitthedetailed MOUalong withpercentage sharingofcostatthetimeofbiddingalso).
For (NameofLeadpartner)
_
ManagingDirector/HeadoftheFirm Address
For (NameofJVpartner/s)
_
ManagingDirector/HeadoftheFirm Address
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
125
PROCEDUREUNDERE-TENDERING
Sub:-Independent Engineer Services during Operation & Maintenance Period for 4
laning of Moradabad - Bareilly Section of NH-24 from Km 149.250 to Km 271.050 in
the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A
INSTRUCTIONSTOAPPLICANTS
DEFINITIONS
a) CIIndiaLimited:Aservice providertodevelopandcustomize thesoftware and facilitate the process of e-tendering on application service providermodel.(ReferGlossaryintheRFP).
b) NHAI e-Procurement Portal : An e-tendering portal of National Highways Authorityof
India(“NHAI”)introducedfortheprocessof e- tenderingwhichcanbeaccessedonhttps://nhai.eproc.in
Wordsincapitalandnotdefinedinthisdocumentshallhavethesamemeaning asintheRequestforProposal(“RFP”).
(1) ACCESSING/PURCHASING OFBIDDOCUMENTS:
(i) Itismandatory foralltheApplicants tohave Class-III digital signature certificate
(with both Signing and Encryption certificate)(in thename of personwhowillsigntheApplication)fromany ofthe licensedcertifying
agency(“CA”)[ApplicantscanseethelistoflicensedCAsfromthe link
www.cca.gov.in]toparticipateine-tenderingof NHAI.Theauthorized
signatoryholdingPowerofAttorneyshallonlybe theDigitalsignatory.In
caseauthorizedsignatoryholdingPowerof AttorneyandDigitalSignatory arenotthesame,thebidshallbeconsiderednon-responsive.
(ii) Toparticipateinthesubmission oftheApplicationagainsttheRFP,itis
mandatoryfortheApplicantstogetregisteredtheirfirm/Consortiumwith e-
tendering portal https://nhai.eproc.into have user ID and password whichhastobeobtainedbysubmittinganannualregistrationchargesof
INR2,300/-(inclusive ofall taxes to M/sC1 India PvtLtd.) through e-
payment gateway. Validity of online registrationis1 year. Henceforth
therewillbenoneedofphysicalsubmissionofDemandDraftforthesame.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III ..
126
(iii) RFP canbe viewed/downloaded, free of cost from 21.09.2016to20.10.2016 up to 17:00hours.
(Followingmaybenoted: (a) Applications can be submitted only during the validity of
registrationwiththehttps://nhai.eproc.in. (b) Theamendments/clarifications totheRFP,ifany,willbepostedon
theNHAIwebsite.
(iv) To participatein bidding, Applicants have to pay a sumofRs. 5,000/-
(RsFivethousandonly) as acostoftheRFP(non-refundable)to“National
HighwaysAuthorityofIndia,Lucknow” throughDD.ToParticipatein
bidding,Applicantshavealsotopayasumof Rs.1,295/-(OneThousand
TwoHundredNinetyFiveOnly)inclusiveof alltaxestowardsTender Processingfee(Non-Refundable)infavourof “M/sC1 IndiaPvtLimited”
throughe-paymentgatewayon e-tenderportalhttps://nhai.eproc.in.
Henceforththerewillbenophysicalsubmissionof DemandDraftforthe same.
(v) IftheApplicanthasalreadyregisteredwiththehttps://nhai.eproc.inand validity
of registration has not expired, then such Applicant does not
requirefreshregistration.
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
127
(2) PREPARATIONANDSUBMISSIONOFAPPLICATIONS:
i. DetailedRFPmaybedownloadedfromhttps://nhai.eproc.inandtheBidmaybe submitted onlinefollowingtheinstructionsappearing onthescreen.AVendor manualcontainingthedetailedguidelinesfore-tenderingsystemisalsoavailable
onhttps://nhai.eproc.in.
ii. ThefollowingshallbetheformofvariousdocumentsintheApplication:
A.
OnlyElectronicForm(tobeuploadedonthehttps://nhai.eproc.in)[RefertoClause4.1(preparationandsubmissionof Application)oftheRFP]
(a) Technicalproposalasindicatedin para‘B’below (b) Financialproposalasperformatprescribedin SECTION-5
ofRFP.
B. Original (in Envelope) [Refer to Clause 4.1 (preparation
andsubmissionofApplication)oftheRFP]
(I) TechnicalProposalinHardBoundforincluding:
(a) PowerofAttorneyforsigningtheApplication
(b) Ifapplicable,thePowerofAttorneyforLeadMemberofJV; (c) CopyofMemorandumofUnderstandingbetweenJVpartners,if
applicable;
(d) Copy ofMemorandum of Understanding with Associate, if applicable
(g) Firms credentialsas per format prescribed in SECTION-3 OF RFP.
(h) Technical proposalasperformat asprescribed inSECTION-4 OFRFP.
(II) Receipt of payment towards cost of RFP of Rs5,000/-
(RupeesFivethousandonly)in favourofNationalHighwaysAuthorityofIndia;
(III) Online Receiptof payment of Application processing feeof Rs.
1,295/- (One thousand TwoHundred Ninety Five Only) inclusive of all taxes in favourofM/sC1IndiaPrivateLimited,NewDelhielectronically.
(IV) Dulyexecutedon
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
128
plainpaper‘IntegrityPact’asperenclosedformat[neednottobeuploadonthehttps://nhai.eproc.ininelectronicform].
iii. The Applicant shall submitthe original documents specifiedabove in point
no.2(ii)Btogetherwiththeirrespectiveenclosuresandsealitinanenvelopeand marktheenvelopeas“TechnicalProposal”fortheProjectforwhichproposalis submittedandnameandaddressoftheApplicant.Theenvelopemustbeclearly marked “DO NOT OPEN, EXCEPT IN THE PRESENCE OF THE EVALUATIONCOMMITTEE”. Inaddition,theApplicationduedateshouldbe indicated onthe right hand corner of
the envelope. The original documents shouldbesubmittedbefore11:00hoursIndianStandardTimeon 12.03.2015atthe below mentioned address in the manner and form as detailed inthe RFP. A
receiptthereofshouldbeobtainedfromthebelowmentionedperson.
ATTN.OF: DESIGNATION Dy. GeneralManager(T)
AuthorisedRepresentative
ADRESS Chief GeneralManager(Tech)-cum-R.O.,
National Highways Authority Of India,
Regional Office,
3/248, Vishal Khand, Gomti Nagar,
Lucknow , Pin – 226010.
Ph.0522-2391287/97
E mail- rolucknow@nhai.org
iv. TheApplicantshalluploadscannedcopiesofthedocumentsasspecifiedin pointnos. 2
(ii) (A) &(B) above on the https://nhai.eproc.inbefore11:00 hoursIndianStandard
Timeon2 1 . 1 0 . 2 0 1 5 .Nohardcopyofthedocumentsasspecifiedinpointnos.2(ii)(A)(
b) aboveisrequiredtobe submitted. Intheeventofanydiscrepancy
betweentheoriginalandthe copy(inelectronicform),theoriginalshallprevail.
v.
Itmaybenotedthatthescannedcopiescanbepreparedinfileformati.e.PDFand/orZIPonly.TheApplicantscanuploadasinglefileofsizeof10MBonlybutcanuploadmultiplefiles.
3. Modification/Substitution/Withdrawalof bids:
(i) The Biddermaymodify,substituteorwithdrawits e-bid aftersubmission,priorto
National Highways Authorityof India Request for Proposal
Independent Engineer Services during Operation & Maintenance Period for 4 laning of Moradabad - Bareilly Section of NH-24
from Km 149.250 to Km 271.050 in the State of Uttar Pradesh on DBFOT(Toll) basis under NHDP Phase-III A.
129
theBidDueDate. NoBidshallbemodified, substituted orwithdrawn bythe
BidderonoraftertheBidDueDate.
(ii) Any alteration/modification in the Bid or additional information supplied subsequenttotheBidDueDate,unlessthesamehasbeenexpresslysoughtforby theAuthority,shallbedisregarded.
(iii) Formodificationofe-bid,bidderhastodetachitsoldbidfrome-tenderingportal
andupload/resubmitdigitallysignedmodifiedbid.
(iv) For withdrawal of bid, bidder has to click on withdrawal icon at e-tendering portal
andcanwithdrawitse-bid.
(v) Beforewithdrawalofabid,itmayspecificallybenotedthatafterwithdrawalofa
bidforanyreason,biddercannotre-submite-bidagain.
4. OPENINGANDEVALUATIONOFAPPLICATIONS:
(i) OpeningofProposalswillbedonethroughonlineforFinancialProposal andbothon-
lineandmanuallyforTechnicalProposal.
(ii) Forparticipatingin thetender,theauthorizedsignatoryholdingPowerof Attorney
shallbetheDigital Signatory. Incasetheauthorized signatory holdingPowerof
Attorney andDigitalSignatoryarenotthesame,thebid shallbeconsiderednon-
responsive.
TheAuthorityshall open EnvelopecontainingTechnicalProposalreceivedas
mentionedinpointnos.2(ii)Bat 11:30hoursIndianStandardTimeon21.10.2016inthepresenceoftheApplicantswhochooseto attend.ThisAuthoritywill subsequently opentheTechnical Proposal asmentioned inpointno.2(ii)A(a)
aboveandevaluatetheApplicationsinaccordancewiththeprovisionssetoutin theRFP.
(iii) TheFinancialProposal2(ii)A(b)willbeopenedonlineoftheshortlisted
applicantswhoqualifyforfinancialopeningas perRFP.Thedate ofopeningof
FinancialProposalwillbenotifiedlateron. DISCLAIMER TheApplicantmustreadalltheinstructionsintheRFPandsubmit the same accordingly.
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