sally alexander, director 970 491 7726 (direct) sally.alexander@colostate.edu mona steinke, program...

Sally Alexander, Director 970 491 7726 (Direct)Sally.alexander@colostate.edu Mona Steinke, Program Assistant 970 491 1432OFFICE OF RISK MANAGEMENT & INSURANCE141A General Services BuildingCampus Delivery 6002Front Desk 970 491 6745Fax 970 491 4804

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Office of Risk Management & Insurance

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Office of Risk Management & Insurance

International Travel –ProceduresApril 1, 2009• Prior to Pre Trip travel Voucher all travelers must

register with Risk Management prior to departure• All international travel pre trip travel vouchers in

academic units require: Dean’s signature BEFORE sent to the Provost’s Office for approval

• For Administrative units – pre trip travel vouchers require Vice Provost/ Vice President’s signature before it is sent to Provost’s Office

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Office of Risk Management & Insurance

Provost’s Office Proposed Flow Chart for International Travel Approval Process.

See http://www.provost.colostate.edu/index.asp?url=Resources/faculty_affairs

See Step 2B.

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Office of Risk Management & Insurance

Why Register with Risk Management?1. Insurance Coverage2. International emergency response

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Office of Risk Management & Insurance

Improvements in the system since April 1, 2009Time Period. From 6 weeks notice to 5 to 7 days. Online registration systemMore efficient, quicker, easy to use.Travel Advisory WaiverLanguage has been improved. Contact Office of General

Counsel if you have questions.

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Office of Risk Management & Insurance

Online registrationHttp://www.ehs.colostate.edu/WRisk/travelHome.aspx Select “Int’l Travel Application”Need CSU EID. Who? All CSU Faculty and Employees traveling

internationally on CSU business (whether using CSU funds or not.)

Either individual travelers, or administrative assistants in charge of pre trip travel.

Generate an approval notice to be printed out and attached to pre trip travel voucher for approval.

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Office of Risk Management & Insurance

Countries subject to a US State Department Travel Advisory require EACH traveler to complete and sign a travel advisory waiver, and fax it to Risk Management at 1-4804.

For current travel advisories http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html#

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Office of Risk Management & Insurance

Students!!!CSU EID statusWhere traveler has a student status as recorded in CSU

EID notification will be sent to OIP. Students traveling as employees- RMStudents traveling internationally as part of their

student status – OIP OIP – will require students to complete documentation,

and will require a waiver where travel is to a destination subject to a US State Dept Travel Advisory

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Office of Risk Management & Insurance

What’s New?• Continue to look at ways to streamline process• Kuali Travel Portal• Office of International Education• International Emergency Response planning – Public

Safety Team.• No registration prior to departure, means that trip

expenses may not be reimbursed.

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Office of Risk Management & Insurance

What’s Covered?• Reasonable medical expenses• Medically necessary evacuation• Repatriation of remains• Security evacuation• Liability – auto accidents• Lost document assistance• Translation services• In country assistance

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Office of Risk Management & Insurance

What’s NOT Covered?• Spouse or dependents. • Personal / private/ for pleasure trips• Intentional / criminal acts. • Immigration/ visa violations • Trip cancellation/ delay coverage. (Cost of plane

tickets in the event of cancellation or delay based on an insurable event.)

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Office of Risk Management & Insurance

How to file a claim?Most common: Medical Expenses for treatment (illness)

received while on official CSU business.1. Keep all receipts, invoices etc of your doctors/ hospital visit,

keep copies of correspondence with personal health insurer. 2. Contact Risk Management immediately on your return3. Risk Management will assist you in submitting claim. Chubb will

send correspondence (admitting, denying, payment directly to you. ) We have 30 days to notify Chubb.

4. Insurance is Excess – so need to submit to personal health insurer first.

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Office of Risk Management & Insurance

Sally Alexander, Director 970 491 7726 (Direct)Sally.alexander@colostate.edu Mona Steinke, Program Assistant 970 491 1432OFFICE OF RISK MANAGEMENT & INSURANCE141A General Services BuildingCampus Delivery 6002Front Desk 970 491 6745Fax 970 491 4804

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Office of Risk Management & Insurance

Other contacts:1. Provost’s Office

http://www.provost.colostate.edu/index.asp?url=Resources/faculty_affairs

2. Travel Services http://busfin.colostate.edu/trv.aspx3. Office of International Programs (for ALL Students)

http://wsprod.colostate.edu/cwis30/2007/main/index.asp 4. Human Resource Services – Benefits Office – Travel Insurance

(for vacation/ personal use, includes spouses.) http://www.hrs.colostate.edu/benefits/index.html

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Office of Risk Management & Insurance