school of law event procedure quick guide to … · filst year student orientation dispute...

SCHOOL OF LAW EVENT PROCEDUREQUICK GUIDE TO PLANNING EVENTSQUICK GUIDE TO PLANNING EVENTS

STEP 1: FIND A DATESTEP 1: FIND A DATE

For a quick check, review the Events Calendar -l di d / t / t /law.pepperdine.edu/news-events/events/

STEP 1: FIND A DATESTEP 1: FIND A DATE

STEP 2: RESERVE THE DATESTEP 2: RESERVE THE DATE

Place a hold on the date, time, and location on the law school’s master calendar with Margaret Barfield.

Restrictions:Blackout datesBlackout datesToo many overlapping eventsExceptions with Vice Dean approvalExceptions with Vice Dean approval

STEP 3: REQUEST IN WRITINGSTEP 3: REQUEST IN WRITING

STEP 3: REQUEST IN WRITINGSTEP 3: REQUEST IN WRITING

Margaret’s deskOnline – WaveNet (submission form, checklist, contact list, etc.)

STEP 4: APPROVAL?STEP 4: APPROVAL?

STEP 5: POST THE EVENTSTEP 5: POST THE EVENT

Trumba Calendar:Margaret or Margaret or MorganDo It Yourself!

STEP 5: POST THE EVENTSTEP 5: POST THE EVENT

Instructions

Password

BE DETAILED!!BE DETAILED!!

IMPORTANT NOTESIMPORTANT NOTES

All parking requests MUST be made through Margaret.

Keep your original itemized receipts if you expect to be reimbursed through SBAreimbursed through SBA.

DO NOT tape fliers anywhere on the 2nd floor, inside DO NOT tape fliers anywhere on the 2 floor, inside the stairwells, or on any glass surfaces. Remove all fliers in a timely manner following the event.

CLEAN UP after the event, especially if food will be in ol edinvolved.

IMPORTANT NOTES IMPORTANT NOTES

Students and student groups who fdo not follow these guidelines risk

having their ability to host events having their ability to host events suspended, or terminated.

IMPORTANT NOTES – DIGITAL SIGNAGEIMPORTANT NOTES DIGITAL SIGNAGE

Take advantage to promote your event and Take advantage to promote your event and make your guests feel welcome.

Entry way, 2nd Floor – “Welcome”

Atrium – Daily Schedule

Cafeteria – News Feed