sharepoint online - a bird’s eye view · sharepoint online - a bird’s eye view 15th march 2019....

intelogy.co.uk

SharePoint Online - a bird’s eye view

15th March 2019

intelogy.co.uk

Farm Web

ApplicationsSite

collections Sites Lists &

Libraries Items

How is structured?

intelogy.co.uk

Farm Web

ApplicationsTenancy SharePoint

OnlineSite

collectionsHubs Sites Lists &

Libraries Items

But what about ?How is structured?

intelogy.co.uk

But what about ?

Farm Web

ApplicationsTenancy SharePoint

Online Hubs Site

collectionsLists &

Libraries Items

What is an tenancy?

intelogy.co.uk

What is an tenancy?

Send instant messages

Hold a conference call

Store and share knowledge

Store and share documents

Collaborate with my team

Find a colleague

Share news or announcements

Share a video

Plan my work or tasks

Schedule a meeting

Capture notes and drafts

intelogy.co.uk

What is ?

intelogy.co.uk

What are hubs?

… let’s come back to hubs in just a moment

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What are site collections?

Sites

Site Collection

v v v vv v v v

Site Collections

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So, what are hubs?

v v v vv v v v

Site Collections

Hub

Sites associated with a hub share:

• Consistent logos and colour schemes

• Search results (that the current user has permission to view)

• Top navigation

intelogy.co.uk

What are lists & libraries?

Items

Columns (aka Metadata)

Column types:

• Single line of text

• Multiple lines of text

• Choice (menu to choose from)

• Number

• Currency

• Date and Time

• Lookup (information already on

this site)

• Yes/No (check box)

• Person or Group

• Hyperlink or Picture

• Calculated (based on other

columns)

• Task Outcome

• External Data

• Managed Metadata

So, what are Content Types?

"Content types are essential to our vision of how we’ll continue

to deliver content services innovation in Microsoft 365“

Chris McNulty

intelogy.co.uk

What are items?

• Files

• Items

• Pages

• Tasks

• Events

• Other media files

Document Sets

• Consistent groups of files

• Creating default content

• Sharing metadata between files

Folders

• Very familiar / intuitive

• Hierarchical structure of items

… but aren’t folders bad practice?

• Used extensively by Microsoft

• Support modern ways of working

• Can be used to improve the quality of

your metadata

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How are permissions applied?

Tenancy SharePoint Online Hubs Site

collectionsLists &

Libraries Items

Org-wide Administrators Avoid unique permissions

Define staff permissions

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What is an group?

• Built by the Exchange team

• Security construct

• Shared Calendar

• Centrally managed group of users

• Shared Inbox

• Provides workspaces across Office 365

• SharePoint

• Stream

• Planner

• MS Teams

and potentially even more…

• Yammer • Power BI

However, a Group isn’t an application

• Groups don’t have their own interface

• There isn’t a Group product/client to

open

Groups are the only way to use Teams So what is Microsoft Teams?

• Replacing Skype for Business

• Conference/video calls

• Instant chat

• Intra-team persistent

conversations

• Integrated SharePoint file storage

… well the ‘Teams’ part of Teams

intelogy.co.uk

Should I customise ?

Robert BathInformation Management & Compliance Practice Lead

Intelogy

robert.bath@intelogy.co.uk

Any Questions?