sip manual 2010_pgdm_final edited
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SIP 2011-Student Reference Guide
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CONTENTS
SIP Calendar 2011 .2
Student Profile ...3
1. Introduction.....4
2. Objectives of SIP.5
3. Various Literatures and Documents 6
4. Professional Conduct ...6
5. Dos and Donts during SIP....7-8
6. Responsibilities of the Student Intern...8
7. Application to pursue additional SIP
with a different company8
8. Evaluation of SIP...9
9. SIP Completion.. .10
10. Guidelines for writing Project Report ...10
11. Important Tips....15
Annexure-I SIP Confidential Report...17
Annexure-II Proforma for willing to
Do additional SIP with differentCompany..18
Annexure-III Project Report Details....19
Annexure-IV Faculty Mentor feedback ......20
List of Students and Faculty Mentors .21
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SIP CALENDAR - 2011
RegistrationJanuary 25- April 12, 2011 : Registration for SIP
Summer Internship ProgramApril 15, 2011 : Date of Commencement
June 15, 2011 : Closing Date of SIP
SIP Report
Sep 01-Sep 19 , 2011 : Viva and report submission
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STUDENT INFORMATION
(To be detached and sent (by post/e-mail) to Prof.G.M.Jayaseelan by April 30, 2011)
Name : ..
Roll No. : ..
Program : ..
Contact No. : ..
Permanent : ..
Address ..
..
Local Address : ..
..
.
Company Name : ..
Company Guide : ..
Faculty Guide : ....
Duration of SIP : From ... To Signature :
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SUMMER INTERNSHIP PROGRAM (SIP)
Post Graduate Diploma in Management (PGDM)
(Class of 2010-12)
1. INTRODUCTION
The SUMMER INTERNSHIP PROGRAM (SIP) forms an integral part
of Post Graduate Diploma in Management (PGDM) of Kohinoor
Business School and Center for Management Research (KBSCMR). It is
an attempt to bridge the gap between the Academics and the
Corporate World by providing the students the opportunity to apply
their skills and knowledge in real world application. At the same time
this will also help them in developing more skills which will help them
when they get into their jobs.
At KBSCMR, the student will undertake SIP for 2 months in the
companies during the intervening period between the close of
Trimester 3 and the commencement of trimester 4. The Internship
program aims at providing the students with experience that will
improve their work culture, learn about time management and the
most important in business world, the critical thinking skills which will
help them in gaining full time employment.
At KBSCMR, the students are expected to actively participate and
take responsibility for the ownership and to experience the professional
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environment, thus making their internship meaningful to the Company
and to oneself in their career path.
SIP team has been formed to ensure help the students to
undertake internship assignments with different companies in India.
The faculty mentors will help in successful completion of project. The
company guide will be your mentor in all operations pertaining to the
project.
2. OBJECTIVES OF SIP
The objectives of the Summer Internship Program are
To provide an opportunity to students to apply the concepts
learnt at KBSCMR in business environment.
To allow the students to pursue their career dreams through hard
work and determination.
To provide a platform to take up on the job training and develop
a network which will be useful in enhancing career prospects.
SIP is broadly classified into a) Training and b) Project Report.
Training: The student is required to undertake training in the company
for a period of 2 months or as agreed with the Company. The training
gives direct exposure to execution and support functions of the
department. This will motivate the intern to achieve the desired targets
and in accomplishing the required tasks, through professionalism and
business integrity. The student will gain a deeper understanding of work
culture, deadlines, pressure etc. of an organization and thereby provide
a good scope for developing necessary managerial skills and positive
attitude.
Project Report: After the successful completion of the training, the
student has to prepare a detailed project Report that includes
everything the intern has carried out during his/her tenure in the
company.
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3. VARIOUS LITERATURES AND DOCUMENTS
Student Registration Form: The Student Registration form should be
submitted to the SIP Coordinator before proceeding for summer project.
SIP Confidential Report (CR): The student will handover the CR to the
company guide at the time of joining the Program. The Confidential
Report should be posted to college, addressed to the SIP Coordinator by
the Company guide. A favorable CR will pave way for a pre- placement
offer and any hostility with the Company will result in the cancellation of
SIP and rustication of the ward.
4. PROFESSIONAL CONDUCT
SIP is a unique opportunity provided by the College for students to get
exposed to Company operations and corporate culture aimed at
developing managerial skills. The Student should optimize his / her
learning and convert the SIP Internship into placement opportunity
through dedication commitment and hard work. This requires discipline,
positive attitude, focused approach and inquisitiveness to learn.
Student Interns are the Brand Ambassadors of Kohinoor Business
School and Center for Management Research (KBSCMR) and should
conduct themselves in the manner befitting the KBSCMR professional
and social standards.
KBSCMR also expects that the Student Interns should at all times
conform to the rules and regulations of the place of work. It is
particularly important to be regular, punctual, obedient, honest and
sincere at work. Unprofessional behavior, dishonesty, misconduct,
indiscipline, irregularity at work and unsatisfactory performance will lead
to cancellation of Internship. Consequently students will not be
permitted to register for Trimester 4 and will attract any other form of
penalty from KBSCMR.
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5. DOS AND DONTS DURING SIP
Dos: you should
Get an overview of the company/industry in which you are placed. This
includes understanding the core business of the company,
organizational chart, key personnel in the company, manufacturing
units, marketing channels, financial policies etc.
Obtain a copy of the latest annual report and analyze the performances,
wherever applicable.
Make an analysis of the company vis--vis the industry and prepare
SWOT analysis.
Always maintain formal dress code.
Always be polite in dealing and maintain cordial relationship with the
Company Executive.
Always be positive and open to suggestions.
Always make a note of the important points during
Meetings/discussions.
Get in touch with the Faculty Guide, if situation warrants.
Maintain strict confidentiality of Company information.
Refer to text books to reinforce relevant concept or consult Facultymentor.
Always submit bills in time when reimbursement is to be claimed. Get
conversant with companies policies/ rules before incurring
expenditure.
Donts: You should not-
Criticize the company policies and/or Company Executive.
Criticize or make adverse observation about Company/Faculty mentor.
Attend work place in informal dress.
Get into arguments and lose temper.
Misuse the facilities offered by the company.
Go to meetings and presentations unprepared or ill- prepared.
Be late in reporting whenever required.
Leave the office without prior permission from the company guide.
Be impolite or rude to Company Executives.
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Exceed the mandate given by the Company Guide.
Hold back any material/equipment/ accessories provided by the
Company on a returnable basis.
Borrow money or any other personal possession of the Company
Executives.
Encourage friends visiting work place during office hours and cause
inconvenience to others.
6. RESPOSIBILITIES OF STUDENT INTERN
Each student intern is assigned to a faculty mentor at the beginning of
the SIP. He / She should discuss with the Faculty Guide the variouscomponents of Executive Training/Project/Research work and seek
clarification on any matter related to them. You shall strictly follow these
SIP guidelines.
Prepare a brief on the industry/company and submit it to the
Faculty Guide.
Have continuous interaction with the Faculty Guide on a regular
basisReport constraints if any, to Faculty Guide without delay.
Take presentation as an opportunity to impress the host company
and ensure its success.
You should also endeavor to secure placement offer in SIP
Company through dedicated work and result orientation .
7. WILLINGNESS TO PURSUE ADDITIONAL SIP WITH
DIFFERENT COMPANY
Student Intern will have to pursue the SIP with the company DECLARED
in the Student Registration form. However if the Student Intern has
completed the SIP from the company in record of the Institute and is
willing to do additional SIP from different company, then he/she should
adhere to the following conditions
The Training/Project work shall be arranged by the student
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A student Intern should keep SIP cell of the college and SIP
Coordinator in writing in a prescribed format given inAnnexure-II
8. EVALUATION OF SIP
The whole evaluation of an SIP is classified into a) Evaluation through
SIP confidential report b) Viva c) Project Report.
The SIP confidential report is given to the Student Intern who will
submit it to the company guide at the time she/he reports to the
company. The company Guide evaluates the Student Intern on certain
criteria mentioned in the Confidential Report after completion of the
Training and should be posted by the Company Guide to the SIPCoordinator. Then the Faculty Guide evaluates the Student Intern on
the basis of the confidential report given by Company Guide. (See
Annexure-I)
The student Intern can be called for a viva-voce session if the Institute
is not satisfied with the presentation of the SIP report. She/he will be
evaluated on the basis of the presentation.
The dates for Viva-voce will be announced as and when it is required.
The whole process of evaluation of Management Report consists of 2
stages a) Evaluation of Project Report Details & b) Evaluation of Project
Report. The project report should follow the structure given as per
annexure. This report should follow a pattern described under the
head Guidelines in writing the Report. (See Annexure IV)
Summer Project is a non- credit course and is compulsory. A student isrequired to do a Summer Project with a company for 8-10 weeks at the
end of the first year (April-June). While registering for Term IV, a
student must submit a Summer Project Completion Certificate from
the Summer Project Company Guide.
A student who does not complete the Summer Project satisfactorily, and
who does not comply with the requirements will have to do another
Summer Project before becoming eligible to receive the Certificate.
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Students who receive adverse comments from their company Guides
will be liable for disciplinary action.
9. SIP COMPLETION
On successful completion of 2 months SIP Program you must collect a
relieving letter, no dues certificate and project completion certificate
from Company. These certificates are then attached in the
Management Report in the format shared by Reference Guide. And
the Report should be approved by faculty mentor and submitted to
SIP Co-ordinator.
10. GUIDELINES FOR WRITING SIP REPORT
A Project/Research Report is a written presentation of the work carried
out by student on a given project/research. It is important to bear in
mind that even though the project/research report is submitted only at
the end of any given period, in reality it is a culmination of your
continuous efforts.
Writing a Project/Research Report: Care should be taken to ensure that
the quality of the report is of a high standard. General guidelines on
writing a project/research reports are described below.
The first part of report should describe the company you are working
for, the type of activity of the company and the specific focus of your
SIP. In a generalized sense an ideal project/ research report should cover
following aspects:
1. Cover page- This is the first page of the report. It should contain thetitle of the report, name(s) of author(s), name of the organization and
date on which it is submitted. The format of this page is given below and
should be adhered to.
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2. Certificate from Company- This is a certificate given by company to a
student on successful completion of internship.
3. Certificate from Institution- This is a certificate given by college onsuccessful completion of Summer Internship Program.
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4. Declaration : A Declaration form is to be attached thereafter.
5. Acknowledgement- Proper acknowledgement of any help received
must be placed on record. There must be a number of persons who
might have helped you during the course of the project/research.
Customarily, thanks are due to the following persons in give order:
a. Head of the organization c. Faculty Guide
b. Company Guide d. Others
6. Contents Page- This section will give the reader an overall plan of the
report. The main topics as well as the subtopics should be listed in
sequence with page numbers as they appear. It helps the reader locate a
particular topic or sub-topic easily.
The charts, diagrams and tables included in the report should be listed
separately under a title List of table & illustrations with the page
numbers. While preparing the table of content you have to bear in mind
the following points:
Leave a one and a half inch margin to the left, and one inch to the
right, on the top and at the bottom.
Write the heading Table of Contents on the top center in CAPITALS.
Write the serial number of the item to indicate the sequence of
items. After the number, leave three or four spaces and then type the
first heading.
Indent second- order headings by three or four spaces.
Leave two spaces between main headings and sub- headings.
An Example of the Contents Page is as follows.
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7. List of tables: a detailed list of the charts or diagrams that would be
incorporated in the report should be given along with the page numbers.
8. Abbreviations- The abbreviations should be listed in alphabetical
order with the respective expanded forms. E.g. PAQ- Position AnalysisQuestionnaire.
9. Abstract and Summary- Summary is the essence of the entire report.
The objective of the summary is to provide an overview of the content. A
summary should be independent and should stand alone. Its advisable
to write it after the report has been written.
10. Introduction- Objective and Limitations: Introduction should
provide the context and scope of the project. It should include the
objectives, specifying its limitations, methods of enquiry and collecting
data, and main finding/conclusion. This serves as a background to the
subject of the report that subsequently follows. The reader should to get
a fair idea about the project/research.
11. Research Design/Methodology- This section brings out how the
enquiry was carried, interviews were carried out or any questionnaire,
that was used. It also looks at how the respondents for the interview
were chosen. The data should be presented in an organized and logically
sequenced method. Usually it has several sections grouped under
different headings and sub headings. The analysis of data and
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description of the activities leading to certain conclusions are contained
in this section.
12. Review of the literature- Detailed view of related work did in the
past by other researchers and scholars.
13. Empirical Analysis- For developing and using analytical skills, theintern should reach to some findings/inferences.
14. Findings and suggestions- Once if the findings are over by an intern
there suggestions should be made for betterment of enterprise.
The result should be presented as simply as possible. There are a
number of ways:a. Tablets
b. Graphs
c. Pie charts
d. Bar charts
e. Diagrams
15. Conclusions and/ or Recommendations- The Conclusions and/or
recommendations are the most important part of the project that is of
interest to the reader. These are to be substantiated by the study done
during the project period through the analysis and interpretation of the
data gathered. It would be helpful to reader if alternatives, other than
the stated conclusions and/or recommendations are projected.
16. Appendices- The contents of appendix are essentially those whichsupport or elaborate the matter in the main report. Given below are the
items, which normally form part of appendix:
a. Flow charts
b. The questionnaire
c. Computations
d. Glossary of terms etc.
17. References- In this section all the references should be given in
alphabetical order by the authors last name or when the author is
unknown, by the title of reference.18. Glossary- A glossary is an explanation of technical words used in the
report. If the number of such words are small, they are generally
explained in footnotes.
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11. IMPORTANT TIPS
Apart from giving an exposure to real work situation, the SIP provides a
meaningful opportunity to learn the art and skills of information/ data
identification, collection, classification, acquisition, processing and
presentation. Projects under the SIP could be of significance to the
host organization- in terms of their objective of Technical
Documentation aiming at updating or modernization of Business
Systems. Therefore you should take care to properly document your
work. You should consult your Faculty Guide for any problems you
might encounter. You are advised to strictly adhere to the deadlines of
submitting reports and making presentations. Non- submission of
reports by the due date may lead to non-fulfillment of the course. You
are advised to submit the project report to the host organization for
their perusal.
Here are some of the guidelines to be remembered while preparing
and drafting the report.
Abstract The proposed topic or the central question or the overall
goal of the project/research should be specified. The main problem
should be addressed explicitly and stated clearly in the first fewparagraphs. Abstract may include a brief note about why the need for
the project arose, its importance to the organization and when and
why did the problem occur. Is the problem already solved? What is to
be done then? An outline of the intended approach, information
sources and the expected result should be sketched under this
heading.
Objective The expected outcome from the project or the possible
value addition to the company should be sketched under this heading.
Limitations- Limitations of the study should be mentioned.
Methodology- It should provide information on the possible strategies
and the analytical tools to be employed. The intended sources of data
or information should be stated under this heading. It should also
include how the data will be collected, analyzed and presented.
References- The books/ websites should be enlisted in alphabetical
order.
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ANNEXURES
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Annexure-I
SUMMER INTERNSHIP PROGRAM -2011
PROJECT TRAINEE CONFIDENTIAL REPORT
Please mention any other feedback / remarks that you would like to share:
.
Name of the Student Intern :
Name of the organization :
Name of the Company Guide :
Signature of the Company Guide with Seal and Date*
*Kindly courier this report to (Prof.G.M. Jayaseelan), Coordinator- SIP, Kohinoor Business School &
Center for Management Research, Old Pune Mumbai Highway, Next to Dukes Retreat, Khandala
410301, Dist. Pune. Maharashtra in a sealed envelope by ____July 2011__________
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Annexure-II
Proforma for Request of Student willing to Pursue Additional SIP
with Different Company
Name :_______________________________________________
Roll No : _________________________ Program : __________________________
Company : _________________________ Location : __________________________
Project Title : ______________________________________________________________
Faculty Guide : _________________________ Company Guide : ____________________
I would like to pursue an additional SIP with (Name
of Company) at (Name of the Location)
I am aware of the guidelines for pursuing SIP given by College and understand the
implications thereof. I request you to permit me to undertake SIP as requested above.
Date: Signature:
FOR OFFICE USE ONLYRemarks of SIP cell Head/SIP Coordinator:
Date : Signature :
DEANSanctioned Not sanctioned
Remarks (if any):
Date : Signature :
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Annexure-III
Project Report Details
(To be submitted at the time of VIVA/Presentation)
Name of the Student :___________________________________________
Roll No. : ___________________________________________
Program :___________________________________________
Faculty Guides Name : ___________________________________________
Name of the Company : ___________________________________________
Title of Report : ___________________________________________
Functional Area : ___________________________________________
Address of the Company : ________________________________________________________________________________
_____________________________________
Company Guide (CG) : ___________________________________________
Address of CG :___________________________________________
Phone (Off.) : ________________________________
Fax (Off.) : ________________________________
Email-id : ________________________________Trainee Confidential : _________________________
Report Submitted(Y/N)
Report Submission date : ________________________
Presentation/ Viva Given :( Y/N) _________________ Date_________________
*Abstract with the Project Report details to be submitted by the Student
Intern.
Date: Signature of SIP
Coordinator
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Annexure-IV
FACULTY MENTOR FEEDACK
Name of Student :
Internship Company :
Functional area :(Marketing/Finance/H.R./I.T./I.B.)
Name of Faculty Guide :
S.No. MENTOR FUNCTIONSSCORE
(1 5)
1Was the Faculty Guide helpful and encouraging in the
learning process?
2How far guidance of the Faculty Guide is useful in
Executive Training?
3 Is the Faculty Guide helping you in report preparation?
4 Is Faculty Guide accessible when you need help?
5 How useful is weekly interaction with Faculty Guide?
6
If your SIP work is from a stream other than the core area
of your Faculty Guide, how far is he/she able to
coordinate with other resources at the center and provide
necessary inputs to you?
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