sis – simplified interline settlement sis functional review
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SIS – Simplified Interline SettlementSIS Functional Review
San Diego, ACH Annual Meeting 2011Gianna Monsch, aerwise
SIS P3 – ACH Annual Meeting - SIS Functional Review 2 February 2011
Agenda
General & Basics
IS Functionality – more in detail
Special Cases
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 3
SIS Overview
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 4
Interline Settlement - Today
ICH
ATPCO
(incl F&F pre IDECValidation)
BilledEntity
BillingEntityCargo IDEC File (monthly)
Pax IDEC File (monthly)
F12 – (weekly)F1 – net amounts of inv
F2 - summary
Cargo IDEC File (monthly)
Pax IDEC File (monthly)
F3– (weekly)
Paper invoices, with coupon listing, coupons, rejects, supporting documents(monthly)
AIA F&F F&F: receives NFP value
ARC-Compass(NFP storage)
Previously released sales record
prorateengine prorate
engine
GDSsBSPs
ACHRecap sheets - weeklySettlement sheets –
(weekly)
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 55
Integrated Settlement
BilledEntity
Integrated Settlement
BillingEntity
Over
all P
roce
sses
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Over
all P
roce
sses
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 6
File Formats
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 7
File Formats
BilledEntity
Integrated Settlement
BillingEntity
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Send files(or enter online)
Receive (or download) invoices
ValidationFormat Conversion
Format Conversion: Billed Entity’s choice of format
does not depend on the billing carrier’s
Invoice Data Input
Passenger Freight Non-Transportation UATP
IS-IDEC IS-IDEC - -
IS-XML IS-XML IS-XML IS-XML
IS-WEB IS-WEB IS-WEB IS-WEB
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 8
Invoice Input Data Files can be transferred using secure FTP or secure HTTP protocols
Members also have an option of manually capturing Invoice information on IS-WEB
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 99
Input & Output Formats Files (upload & download)
IS-IDEC-Passenger and Cargo IS-XML-Passenger, Cargo, Miscellaneous and UATP
IS-WEB-All Others – Usage File for Pax
All formats contain same fields for a given record type Billing participant can use any format at any time (“input combination”) Billing participant choice doesn’t affect billed participant (“format conversion”) Billing participant may submit billing data as often as they want Billing data files to be uploaded to IS via iiNet
Record layouts and descriptions are documented in the Integrated Settlement Participant Guide (ISPG) located at: http://www.iata.org/whatwedo/finance/clearing/sis/Pages/materials-ISPG.aspx
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 1010
File Formats – IS-IDEC No longer data exchange file, but rather used to create an invoice and
settlement file Similar to IDEC, with enhancements:
Existing fields made mandatory (source codes, etc) New records added (Rejection Memos, tax breakdowns, etc) New fields added (for e-billing, additional info, etc) Unnecessary records / fields removed (batch total records, etc)
500 byte records (instead of 160 byte) Every carrier will need system enhancements to support IS-IDEC
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 1111
File Formats – IS-XML New XML format for Integrated Settlement Based on IATA Aviation Invoice Standard, used by IATA InvoiceWorks Identical fields and validation requirements to IS-IDEC Every carrier will need to make system enhancements to support IS-XML
IS-IDEC vs. IS-XML is an IT decision – it is immaterial to the RA department Potential Benefits of IS-XML
IS-XML format is more flexible and thus better than IS-IDEC for variable record structure (like Non-Transportation billings)
Potential Benefits of IS-IDEC Relatively little system development for carriers with a sophisticated IDEC
solution in place already IS-IDEC format is more efficient (processing, storage, and internet
bandwidth) than IS-XML for a fixed record structure
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 1212
Breakdown Records Breakdown Records have been added where necessary to provide for
detailed, possibly repeating, data and to provide for large amounts of text E.g., a coupon can have 0 or more tax breakdown records, each detailing a
tax type and amount
Examples Coupon Prime Billing breakdown records:
Tax, VAT breakdown Breakdown records for Rejection, Billing, Credit Memos:
Reason Breakdown, Coupon Breakdown (with Tax & VAT)
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 1313
Example Breakdowns (Pax Rejection Memo)
Rejection Memo(SFI = 21)
Reason Breakdown(SFI = 31)Reason Breakdown
(SFI = 31)
Coupon Breakdown(SFI = 32)Coupon Breakdown
(SFI = 32)Coupon Breakdown(SFI = 32)
Tax Breakdown(SFI = 33)Tax Breakdown
(SFI = 33)Tax Breakdown(SFI = 41)
VAT Breakdown(SFI = xx)VAT Breakdown
(SFI = xx)VAT Breakdown(SFI = 34)
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 1414
IS-WEB Web-based user interface to create and receive invoices and records Identical fields and validation requirements to IS-IDEC and IS-XML
Validation in real-time minimizes possibility of later validation errors
Potential Benefits The web interface is hosted by IATA, so no system development is required by
carriers Potential Negatives
More internet bandwidth will be required than file formats, and the connection will have to be stable
IS transaction fees 25% higher Not an alternative to a Revenue Accounting system
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 15
Validation
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 16
Validation
BilledEntity
Integrated Settlement
BillingEntity
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Send files(or enter online)
Receive (or download) invoices
ValidationFormat Conversion
Validation: Guarantees links between
records (e.g. 2nd and 1st RMs) Enforces timeframes and
“order” (1st RM -> 2nd RM -> 3rd RM)
Ensures file is properly formed Other validations
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 17
Sanity Check First, Then Validation Files will go through and must pass, “Sanity Check” before moving to the
next, more rigorous, “Validation” process
Sanity Check will: Check for formatting issues
Validation will: If errors encountered, file will continue to go through Validation process and
report all errors In IS-WEB Email with validation error report (in detail) as per Member Profile
Take up to 4 hours to complete CAUTION: Be sure to finalize your invoices allowing enough time for
validation to complete and time to correct any errors before the submission deadline (same as Recap Sheet due date and time)
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 1818
Examples of Validation Format Rules
Ensures data types (e.g. numeric/alphanumeric), length, etc as defined Correct Values
e.g. Settlement method cannot be “ACH” if both airlines are only ICH members Mandatory Fields
Source Code, Ticket Issuing Airline, Coupon Number, etc Rejection & Correspondence Timeframes and Order Enforced
1st RM 2nd RM 3rd RM Correspondence Mandatory Breakdown Records Are Present
Tax breakdown records are present if coupon tax is populated and the breakdown record sums match the tax field
Billing entity will be notified of validation results Invoices (and possibly files) failing validation will not go any further
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 1919
After Validation Validated invoice billing totals sent to the ACH for settlement
Clearing House will combine the IS billing totals with the Recap Sheet billing totals and settle the combined totalCAUTION: Do not add IS billing totals to a Recap Sheet or it will be billed to the other participant TWICE
The billed participant may retrieve their billed and settled invoices data via the IS Web(At period end – as per IS Calendar)
The billed participant will be able to retrieve their billed data files (At period end – as per IS Calendar)
The billed participant will receive a billing file at the end of each period instead of one time per month
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 20
Correspondence
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 2121
Correspondence
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Enter Correspondence(including attachments)
Receive Correspondence(including attachments)
Validation
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 2222
Correspondence Correspondence can include an “authority to bill” flag which identifies when
the authority to bill has been granted Not tied to settlement periods like transactions in Integrated Settlement –
real-time and similar to e-mail but via IS-WEB interface Notifications sent when Correspondence has been created and sent to you
Additional notifications sent when time limits are set to expire Validation ensures
no “cross-over” – correspondence can only be in reply to another correspondence
(or 3rd-stage RM Pax and Freight or 2nd stage RM ACH non transport) cannot be out-of-order
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 23
Supporting Documents
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 2424
Supporting Documents Supporting documents can be attached to most record types (including Pax
Prime Billings, Freight, Non-Transportation)
Two types of supporting documents: Electronic Presentation - Supporting document that is digital but not in a
defined and structured format. The document might be a PDF file or an image that a computer can read but not extract data from.
E-Electronic Document – Supporting document that is in a defined and structured format which can be parsed by a computer. Example formats are IDEC, XML, or CSV.
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 2525
Supporting Documents – With IS
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
sSettlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Batch Transfere.g. FTP
Batch Transfere.g. FTP
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 2626
Central Repository & Supporting Docs What?
Any type of accepted supporting document (image, PDF, etc) How long?
As long as the data is operationally required When?
Before or after the associated record is uploaded (with “pending attachments” flag, which allows for notifications if not uploaded)S
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 27
Audit Trail
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 2828
Audit Trail & Rejection HistoryWith operational data being stored:
Future records (e.g. rejections) don’t need supporting documents re-attached IS-WEB can be used to search and take action on previous billings:
Search & browse through all records for which your carrier billed or was billed
Drill down through tickets, coupons, tax breakdowns, correspondences, etc View audit trail of linked correspondences, rejections, and prime billings Find outgoing correspondences that haven’t been responded to Go directly to appropriate action (create RM, create correspondence, create
billing memo)
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 29
Member Profile
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 30
Bringing it All Together Member Administration will contain centralized preferences for your
company: User Administration with the ability to create users and customize user
permissions Member Profile to set your own preferences, such as:
Who to contact for IS alerts, file validation failures, etc Rules as to how IS will operate for your company (apply digital signatures,
allow corrections, etc)
Processing Dashboard will provide a centralized overview of all submitted files and their statuses throughout the Integrated Settlement
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 31
Key Differences forFreight & Non-
Transport
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 32
Key Differences for Freight All freight record types also represented in IS-IDEC, IS-XML, and IS-WEB
The IATA e-freight project will introduce e-electronic formats (structured data) for these supporting documents over time
Before then, carriers can bilaterally decide to use e-electronic formats, or to not transfer supporting documents at all
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 33
Key Differences for Non-Transportation IS-IDEC cannot be used for Non-Transportation billings (only IS-XML and IS-WEB)
All Non-Transportation and UATP billings are uniquely defined by a charge category and charge code, allowing for routing to the correct person/department, automatic posting, or even automatic reconciliation
UATP: carriers can opt-in to a service, where UATP-ATCAN will send the billing (via IS-XML) to SIS on behalf of the billing carriers.
Non-Transportation and UATP use Rejection Invoices (not Memos) and Credit Notes (not Memos)
Examples:Charge Category Charge CodeGroundHandling Baggage
GroundHandling Cargo
PartnerAlliance FF Miles
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 34
Questions?
SIS P3 – ACH Annual Meeting - SIS Functional Review 35 February 2011
Agenda
General & Basics
IS Functionality – more in detail
Special Cases
SIS P3 – ACH Annual Meeting - SIS Functional Review 36 February 2011
SIS Overview
BilledEntity
Integrated Settlement
BillingEntity
Ove
rall P
roce
sses
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Ove
rall P
roce
sses
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
SIS P3 – ACH Annual Meeting - SIS Functional Review 37 February 2011
Only the functionality is shown, which you are allowed to use
(Member Profile – User – Permissions)
Upcoming Milestones Alerts(from the system and
additionally sent by email to this user)
Messages from SIS-OperationOn behalf of- SIS-Ops- ICH Ops- ACH OpsAnnouncements
SIS P3 – ACH Annual Meeting - SIS Functional Review 38 February 2011
Insight into IS(Integrated Settlement)
SIS P3 – ACH Annual Meeting - SIS Functional Review 39 February 2011
IS – Integrated Settlement
BilledEntity
Integrated Settlement
BillingEntity
Ove
rall P
roce
sses
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Ove
rall P
roce
sses
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Billing & Invoicing Processes
BillingRecord DB
SIS P3 – ACH Annual Meeting - SIS Functional Review 40 February 2011
Billing and Invoicing Process
IS-XML
IS-IDECBillingRecord DB Supp.
Doc.
Usage File
ATPCO
InvoicePDF
BillingOutward
IS-WEB
IS-XML
IS-IDEC
Supp.Doc.
Supp.Doc.
DigitalSignature
Validation &Correction (IS-WEB)
Billing Carrier
Billing Value Confirmation
ATPCOATOS
InterfaceACH
ACH
InterfaceICH
ICH
IS-WEB
ValidationSupp. Doc.
Value Determination& Auto-Billing
DigitalSignature
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 4141
IS-WEB For EverybodyIS-WEB is also used for other web-based services Audit Trail Pax & Cargo & Miscellaneous Correspondence Online Corrections after validation failure Processing Dashboard Airline profile updates Web Analysis Reports View and print invoices in a standard format Extensive user access controls (your company’s administrator can grant
detailed permissions)
SIS P3 – ACH Annual Meeting - SIS Functional Review 42 February 2011
IS-WEB - Various Processes
BillingRecord DB
MemberAdministration
IS-WEB
ProcessingDashboardCorrespondence Web Analysis
Reports
Audit Trail
SIS P3 – ACH Annual Meeting - SIS Functional Review 43 February 2011
SIS P3 – ACH Annual Meeting - SIS Functional Review 44 February 2011
SIS P3 – ACH Annual Meeting - SIS Functional Review 45 February 2011
SIS P3 – ACH Annual Meeting - SIS Functional Review 46 February 2011
SIS P3 – ACH Annual Meeting - SIS Functional Review 47 February 2011
Correspondence is sent immediately
BilledEntity
Integrated Settlement
BillingEntity
Ove
rall P
roce
sses
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Ove
rall P
roce
sses
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
SIS P3 – ACH Annual Meeting - SIS Functional Review 48 February 2011
IS Validation
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 49
IS Validation of Data Files (1 of 4)
Sanity Checks (General) File naming convention Duplicate filename check Successful Decompression of file Invalid character set check
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 50
Accept Invoice
Data Files
Perform Sanity Checks
Perform Detail
Validation
Further Processing
IS Validation of Data Files (2 of 4) Sanity Checks (IS-IDEC)
Bad Structure check (missing mandatory record/incorrect sequencing)
Missing mandatory fields within records check
Incorrect record length/counts/ data type check
Inclusion of Non-migrated transaction checks
Sanity Checks (IS-XML) Check against XML schema
definition file Total number of Invoices and
Total amounts listed in Transmission Summary
Inclusion of Non-migrated transaction checks
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 51
In case of Sanity Check Errors, the entire file is rejected. Invoice data is not loaded in the Billing Record Database.
IS Validation of Data Files (3 of 4)
Detail Validation Reference Data validation (e.g. Airline Codes, Airport Codes, Tax Codes, etc) Settlement Details (e.g. Settlement Method Indicator, Currency of Clearance, etc) Calculation of Total Values (e.g. Sum of all amounts specified at coupon level should
be equal to the total amount of the respective Source Code, etc) Billing Audit Trail check in case previous billing was through IS (e.g. Link
information provided for a Rejection Memo, Rejection Stage, etc) Invoice Number check to be unique within a Calendar year across
Billing Categories (Pax, Cargo, UATP, Misc) for a Billing Entity
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 52
Accept Invoice
Data Files
Perform Sanity Checks
Perform Detail
Validation
Further Processing
IS Validation of Data Files (4 of 4) All errors encountered are reported in the Validation Report Validation report is made available in 2 to 4 hours of receipt of the
Invoice File
Actions in case of Error Sanity Check Error: Correct the errors reported and submit a fresh file Non Correctable Error: Correct the errors reported and submit the Invoice/file Correctable Error: If Online Correction option is used then Correct the error on
IS-WEB and revalidate the Invoice OR Correct the errors reported and re-submit the Invoice/file
Note: Any online correction made only in IS will result in Billing Data to be out of sync with the Carrier’s Internal Accounting System
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 53
Supporting Documents
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 54
Supporting Documents (1 of 5) 100% Paperless billings in SIS
Invoice data as well as Supporting Information to be in electronic format If IS Format Invoice data provided then there is NO need to provide printed
and/or scanned copies of: Invoices Listings (Coupon Listing, Rejection/Billing/Credit Memos etc) Memos (Rejection/Billing/Credit Memos) Paper Coupons to support Prime Billings
IS Format provide placeholders to provide Detailed Reason for raising a Memo Prorate Slip Details
Supporting Documents uploaded and linked in IS need not be re-uploaded while rejecting the billing. Only new Supp Docs (if any) need to be provided
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 55
Supporting Documents (2 of 5) Electronic File Type Supported
» Plain text files (.txt and .csv)» Plain HTML files (.htm and .html) without any embedded hyperlinks or image file
references» Rich Text files (.rtf)» Portable Document Format files (.pdf)» JPEG Image files (.jpg or .jpeg) – Min Resolution 200 dpi» TIFF Image files (.tif or .tiff) - Min Resolution 100 dpi
IS will only validate the file extension and not the content Additional file formats accepted by the members can be specified in the
Member Profile Supporting Documents can be provided even after the Billing Period
Closure till the Supporting Documents Linking Deadline timestamp
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 56
Supporting Documents (3 of 5) Linking of Supporting Documents
Manually linked on IS-WEB Automatically Linked by IS if a Supporting Documents zip file with Index
information (Folder based, CSV Index file based or XML Index file based) is provided
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 57
Passenger Freight Non-Transportation UATP
Prime Billing Coupon Original AWB Invoice Invoice
Rejection MemoBilling MemoCredit Memo
Rejection MemoBilling MemoCredit Memo
RM/BM/CM Coupon Breakdown
RM/BM/CM Coupon Breakdown
Supporting Documents (4 of 5) Automated Linking by IS
» Reads the Index information provided in the Supporting Documents Zip file» Searches for the transaction referred by the Index file in its Billing Record Db» If a match found, links the Supporting Documents to the transaction
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 58
Billing Month Billed Airline Invoice No File Name
Jan 2010 P1 125 IN231138 Loadsheet.pdf
Jan 2010 P1 125 IN232339 Lounge-Access.jpg
Jan 2010 P1 157 PXB133433 LoanDetails.txt
Supporting Documents (5 of 5) IS will only consider transactions of Invoices which are successfully
validated for Automatic Linking IS will take care of timing issues
Supporting Document File submitted first and Invoice File (IS-IDEC, IS-XML) submitted later
Supporting Document File submitted and Invoice successfully validated later In case IS not able to link documents due to invalid/incorrect Index
information, correction of Index will be allowed through IS-WEB
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 59
IS Outputs
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 60
IS Outputs (1 of 2) IS Output files are made available to Billed Entities by the “Billing Output
Generation Date” as published in the IS Calendar which is typically 3 days after Billing Period Closure
Outputs include: Invoice Files in IS-IDEC and/or IS-XML format As a Billed Participant :
PDF Copy of Invoices Detailed Listings (Coupon listing, RM/BM/CM Listing... Etc) Digital Signature and Other Legal files Memo copies (RM, BM, CM) Supporting Documents
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 61
IS Outputs (2 of 2)
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 62
PAX-P-AA-0001-20120403
BA-0125
INV-ACBCE12345
E-INVOICE
LISTINGS
MEMOS
SUPPDOCS
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 63
Questions?
SIS P3 – ACH Annual Meeting - SIS Functional Review 64 February 2011
Agenda
General & Basics
IS Functionality – more in detail
Special Cases
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 65
Passenger
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 6666
Some of the Changes Source Codes
Are mandatory for all billings Stages of rejections now have unique source codes
Rejections Have rejection memo numbers Standardized method to calculate and display billed, accepted and rejected amounts
Batches No longer limited to 200 transactions. Expanded to 99,999 Numbers must be unique within an invoice, but not within a clearance period or clearance month
Invoices Invoice number is A/N and XXXX in length; number must be unique, across all billing categories,
for a calendar year i.e.: Passenger invoice numbers cannot duplicate UATP, Non-Transportation or Freight invoice numbers
More information in tomorrows presentation
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 6767
Sampling Provisional Invoice (as today with prime coupon billing, but with elements from Forms
A and B) Coupon level taxes and breakdown records included in provisional billing
Universe Adjustment (Form C) Digit Evaluation (Forms D and E) Form G (ACH)
Rejection Memos & Correspondence (as today with non-sample but with elements from Forms F and XF)
All via IS-IDEC, IS-XML, and IS-WEB
Optional Service allows the billed airline to receive one monthly file for provisional billings; in addition to a file at the end of each period
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 6868
Processes at time of Sales – ChangesNFP engine will be available to carriers for FIRST & FINAL™ (NFP Final) and non-F&F (NFP non-final) purposes (as today)
NFP non-final could minimize rejections without any obligation by the carriers Additional fields have been added to the records
New Optional Functionalities Own Prorate Switching and Storage process will allow
the sales carrier to send prorated coupons to ATPCO (Record 6) which are then forwarded or made available to the addressed carrier (planned uplifting
carrier) Additionally carriers can have these values checked via the BVC (Billing Value
Confirmation) process at time of billing Storage: Coupon records are also stored in the ARC Compass database and can be
used in Auto-Billing.
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 69
Billing Value Confirmation
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 7070
Pre IDEC Validation – Now
ATPCO
(incl F&F pre IDECValidation)
BilledAirline
BillingAirline
Pax IDEC File (monthly)Pax IDEC File (monthly)
AIA F&F
ARC-Compass(NFP storage)
Previously released sales record
prorateengine prorate
engine
GDSsBSPs
F&F: receives NFP valueAll: May receive sales records
Pre-IDEC Validationfor F&F NFP values
(updates the PMI)
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 7171
Billing Value Confirmation – With IS
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
sSettlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Billing Value Confirmation(Leaves “Original PMI”, updates “Value Confirmation PMI”)
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 72
Value Determination&
Auto-Billing
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 7373
Value Determination
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
sSettlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Usage File
Prorate Values
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 7474
Auto-Billing
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Usage File
Weekly Invoice Posting File
Daily Revenue Recognition File
No Billing FileFrom Carrier
Billing and Invoice FilesCreated Within IS
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review 75
Questions?
Questions?
We’d be glad to address all your questions through the SIS Forums, register for an account at: www.iata.org/SISForum
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Thank you.
February 2011SIS P3 – ACH Annual Meeting - SIS Functional Review
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