sis – simplified interline settlement

SIS – Simplified Interline Settlement

IS Functionality – How IS works?

ICH UG 2010 – Breakout Session

Robin PAUL, Kale Consultants

Agenda IS Overview

IS Validation

Supporting Documents

Digital Signature Process

IS Outputs

October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality 2

IS Overview

Billing Entity

IS Validation

IS-XML

IS-WEB

Supporting Document

HandlerSupportingDocuments

Central Repository

Billing Record Db

ICHACH

Digital Signature / Verification

ATOS Worldline

Billed Entity

IS-XMLOffline Archive File

Generate PDF Invoice

Billing Record Db

Generate Settlement

File

IS-WEB

Central Repository Generate

Output Files


Agenda IS Overview

IS Validation



IS Outputs


IS Validation of Data Files (1 of 4)

Sanity Checks (General) File naming convention Duplicate filename check Successful Decompression of file Invalid character set check



Sanity Checks (IS-XML) Check against XML schema definition file Total number of Invoices and Total amounts listed in Transmission

Summary Inclusion of Non-migrated transaction checks

In case of Sanity Check Errors, the entire file is rejected. Invoice data is not loaded in the Billing Record Database.



Detail Validation Reference Data validation (e.g. Airline Codes, Airport Codes, etc)

Settlement Details (e.g. Settlement Method Indicator, Currency of Clearance, etc)

Billing Audit Trail check in case previous billing was through IS (e.g. Link information provided for a Rejection Invoice, Rejection Stage, etc)

Invoice Number check to be unique within a Calendar year across Billing Categories (Pax, Cargo, UATP, Misc) for a Billing Entity


All errors encountered are reported in the Validation Report Validation report is made available in 2 to 4 hours of receipt of the

Invoice File Actions in case of Error

Sanity Check Error: Correct the errors reported and submit a fresh file Non Correctable Error: Correct the errors reported and submit the Invoice/file Correctable Error: If Online Correction option is used then Correct the error on

IS-WEB and revalidate the Invoice OR Correct the errors reported and re-submit the Invoice/file

Note: Any online correction made only in IS will result in Billing Data to be out of sync with the Carrier’s Internal Accounting System



Agenda IS Overview

IS Validation



IS Outputs


Supporting Documents (1 of 5) 100% Paperless billings in SIS

Invoice data as well as Supporting Information to be in electronic format

If IS Format Invoice data provided then there is NO need to provide printed and/or scanned copies of: Invoices Listings

Supporting Documents uploaded and linked in IS need not be re-uploaded while rejecting the Invoice. Only new Supp Docs (if any) need to be provided


Supporting Documents (2 of 5) Electronic File Type Supported

» Plain text files (.txt and .csv)» Plain HTML files (.htm and .html) without any embedded hyperlinks or image file

references» Rich Text files (.rtf)» Portable Document Format files (.pdf)» JPEG Image files (.jpg or .jpeg) – Min Resolution 200 dpi» TIFF Image files (.tif or .tiff) - Min Resolution 100 dpi

IS will only validate the file extension and not the content Additional file formats accepted by the members can be specified in the

Member Profile Supporting Documents can be provided even after the Billing Period

Closure till the Supporting Documents Linking Deadline timestamp


Supporting Documents (3 of 5) Linking of Supporting Documents

Supporting documents are to be linked to the Miscellaneous Invoice

Manually linked on IS-WEB Automatically Linked by IS if a Supporting Documents zip file with Index

information (Folder based, CSV Index file based or XML Index file based) is provided


Supporting Documents (4 of 5) Automated Linking by IS

» Reads the Index information provided in the Supporting Documents Zip file» Searches for the transaction referred by the Index file in its Billing Record Db» If a match found, links the Supporting Documents to the transaction

Billing Month Billed Airline Invoice No File Name

Jan 2010 P1 125 IN231138 Loadsheet.pdf

Jan 2010 P1 125 IN232339 Lounge-Access.jpg

Jan 2010 P1 157 PXB133433 LoanDetails.txt


Supporting Documents (5 of 5) IS will only consider transactions of Invoices which are successfully

validated for Automatic Linking IS will take care of timing issues

Supporting Document File submitted first and IS-XML Invoice File submitted later Supporting Document File submitted and Invoice successfully validated later

In case IS not able to link documents due to invalid/incorrect Index information, correction of Index will be allowed through IS-WEB


Agenda IS Overview

IS Validation



IS Outputs


Digital Signature (DS) Process Optional Service provided by IS through ATOS Worldline

Trusted Company based in EU

Following DS related preference for can be defined in Member Profile


Digital Signature (DS) Process Following DS related preference for can be defined in Member Profile

Digital Signature (DS) Required on Invoices (Yes/No) If Yes: Is it only as a Billing Entity or as a Billed Entity or for both If Yes: Can be setup to consider Invoices of only specific countries for DS

Digital Signature Verification Required for Incoming invoices

Digital Signature applied based on the country of the Billing and Billed Entity specified on the Invoice

Digitally Signed Invoices as well as Verification log provided to the Billing and Billed Entity as part of the Weekly Output from IS


Agenda IS Overview

IS Validation



IS Outputs


IS Outputs (1 of 2) IS Output files are made available to Billed Entities by the “Billing Output

Generation Date” as published in the IS Calendar which is typically 3 days after Billing Period Closure

Outputs include: Invoice File in IS-XML format As a Billed Participant :

PDF Copy of Invoices (PDF Invoice with DS embedded if opted for) Line Item Detail Listings (PDF file format) Digital Signature Related files (DS Verification log file in XML format) Supporting Documents


IS Outputs (2 of 2)

MISC-P-AA-0001-20120403

UA-0016

INV-Z7B12345

E-INVOICE

LISTINGS

SUPPDOCS


Thank you

Email:

[email protected]

SIS Website:

www.iata.org/sis


mailto:[email protected]

http://www.iata.org/sis