splost monthly report 11/1/19 1. change order report€¦ · • carroll daniel construction was...

SPLOST MONTHLY REPORT

11/1/19

1. Change Order Report

• Revised monthly report (see 1-page attachment)

2. Construction & Design Schedule

• Revised pre-construction schedule (see 1-page attachment)

3. Current Construction

• WR Coile and Burney Harris Lyons

• 1 year warranty walk throughs scheduled for November 2019.

• W.R. Coile Final Certificate of Occupancy issued August 13, 2019.

• Burney Harris Lyons Final Certificate of Occupancy issued September

23, 2019.

• Hilsman

• Carroll Daniel Construction was awarded the contract with a low bid of

$24,512,880.00

• Contractor mobilized July 2, 2018.

• Site storm work is 99% complete with 3rd

bio retention pond installation

in progress.

• School Move in occurred on August 23-25, 2019.

• Students resume classes, Tuesday August 27, 2019.

• Ribbon cutting ceremony held on October 22, 2019.

• Old Gym Locker/Wrestling room renovation –CSHS

• Splost Department to manage the work and contract individually with

subcontractors to perform the work.

• Demolition of old locker room spaces is complete.

• Rough in of plumbing, electrical and masonry walls complete.

• Electrical light fixture installation in progress.

• Floor tile repair in progress, phase 2.

• Floor prep work in progress phase 3.

• Gym class lockers have been delivered.

• Football lockers have been delivered and are being installed.

• Phase 1 locker room turned over for use for home football game on 10-

18-2019.

• Hilsman Health Clinic

• Ribbon cutting ceremony held on October 22, 2019.

• West Broad Street

• BOE has approved $10,000,000 budget for renovation of Historic Minor

Street building and new Early Learning Center.

SPLOST

Contingency / Change Order Report

November

2019

Oglethorpe WR Burney Harris Hilsman

Avenue Coile Lyons

Executed Change Orders: 5/10/2018 ($3,361.00)

6/21/2018 $20,672.00 ($227,819.00) ($221,068.00)

12/27/2018 $30,620.59

1/13/2019 ($18,129.99)

1/31/2019

2/26/2019 ($11,224.13) $54,631.04

2/27/2019 $64,555.00

3/31/2019 $19,602.57

5/7/2019 $37,950.90

6/13/2019 $3,313.56

6/30/2019 $22,917.30 $14,722.03

7/31/2019 $67,204.21

10/31/2019 $42,965.64

Total Change Orders $70,641.87 ($223,031.69) ($151,714.93) $201,657.47

Percentage of Contract Amount 0.39% -1.64% -1.06% 0.82%

$13,630,500.00 $14,320,500.00 $24,512,880.00

$13,630,500.00 $14,320,500.00 $24,512,880.00

Hard Bid Hard Bid Hard Bid

$24,714,537.47

Established Budget By

Approved Guaranteed Maximum Price or Bid

Original Contract Amount

Hard Bid

Contingency / Change Orders

$18,342,000.00

$18,342,000.00

Revised Contract Amount $18,412,641.87 $13,407,468.31 $14,168,785.07

1

Advertise Pre-Bid Bids Notification

By Conference Due to BOE *

Old Gym Wrestling/Locker

Room Renovation CSHS Construction 02/28/19 03/12/19 03/28/19 04/09/19

Hilsman Clinic Construction 05/03/19 N/A 06/13/19 06/13/19

HS Stadium Turf Fields Planning 11/19/19 12/05/19 12/19/19 01/09/20

West Broad Street Planning TBD TBD TBD TBD

Gaines Elementary Additions TBD TBD TBD TBD TBD

Chase Street Elementary

AdditionsTBD TBD TBD TBD TBD

Legend: Active Completed Future

SPLOST Construction & Design Schedule

November 1, 2019

Projects

The intent of this document is to provide anticipated and realized schedules of the current and upcoming

SPLOST construction projects

Current Stage

* DATES INDICATED ARE ESTIMATES UNTIL PROGRAMMING AND INITIAL DESIGN PHASES ARE COMPLETE

SP5 Activity BB&T BBT BB&T

Checking Constr Fund Debt Srvc Fund

Balance Ending August 31, 2019 $5,353,154 $85,853 $36,507,303

Receipts:

Sales Tax Receipt - August, 2019 $2,264,788

Earnings:

Interest Earnings - September 3, 2019 $153 $61,699

Interest Earnings - September 30, 2019 $2,977 $141 $40,745

TOTAL REVENUES

$2,370,504

Expenditures:

Administration-Payroll $25,198

Administration- Copier Expenses $63

Administration-Employee Travel $369

Administration-Bank Fees $78

BHL-Architect $16,430

BHL-Construction $2,231

Cedar Shoals-Rental of Equipment $2,800

Cedar Shoals-Construction $46,628

Clarke Central-Other Purchased Services $692

Clarke Central-Construction $14,737

Clarke Central-Expendable Equipment $20

Coile-Architect $9,184

Coile-Other Purchased Services $466

Coile-Expendable Equipment $3,240

Coile-Construction $3,072

Custodial-Expendable Equipment $3,408

Gaines-Floor Repair $4,984

Hilsman-Professional & Technical Svcs $41,704

Hilsman-Architect $15,008

Hilsman-Engineering $5,515

Hilsman-Expendable Equipment $81,416

Hilsman-Rental of Equipment $3,451

Hilsman-Other Purchased Servives $6,434

Hilsman-Construction $873,053

Oglethorpe-Architect $1,538

Oglethorpe-Construction $90,500

Technology $223,367

TOTAL EXPENDITURES

$1,475,584

Transfers & Adjustments

Bond Principal -$11,450,000

Bond Interest -$1,211,200

Transfer

ACCOUNT TOTALS - SEPTEMBER 30, 2019 $2,661,494 $86,147 $26,213,335

TOTAL SPLOST 5 CASH AND INVESTMENTS $28,960,976

Month Ending September, 2019

CLARKE COUNTY SCHOOL DISTRICT

SPLOST 5 CONSTRUCTION PROGRAM

SCHEDULE OF INVESTMENT ACTIVITY

CLARKE COUNTY SCHOOL DISTRICT

SPLOST 5 CONSTRUCTION PROGRAM

SCHEDULE OF SALES TAX RECEIPTS

Month Ending September, 2019

MONTH MONTH E-SPLOST E-SPLOST CurrentCOLLECTED RECEIVED Sales Tax Receipt Pro-Rata Monthly

ReceiptsJul-17 September, 2017 $1,919,963 $1,919,963

Aug-17 September, 2017 $2,014,382 $2,014,382Sep-17 October, 2017 $2,069,358 $2,069,358Oct-17 November, 2017 $2,002,573 $2,002,573Nov-17 December, 2017 $2,053,892 $3,002 $2,056,894Dec-17 January, 2018 $2,367,318 $2,367,318Jan-18 February, 2018 $1,923,788 $1,923,788Feb-18 April, 2018 $1,808,203 $1,808,203Mar-18 April, 2018 $2,143,741 $2,143,741Apr-18 May, 2018 $1,915,321 $1,915,321May-18 June, 2018 $1,900,957 $8,008 $1,908,965Jun-18 July, 2018 $1,872,049 $1,872,049Jul-18 August, 2018 $1,882,588 $1,882,588

Aug-18 September, 2018 $2,014,123 $2,014,123Sep-18 October, 2018 $2,052,567 $2,052,567Oct-18 November, 2018 $2,182,986 $2,182,986Nov-18 December,2018 $2,117,703 $13,753 $2,131,456Dec-18 January, 2019 $2,253,300 $2,253,300Jan-19 February, 2019 $1,961,394 $1,961,394Feb-19 March, 2019 $1,951,728 $1,951,728Mar-19 April, 2019 $2,101,170 $2,101,170Apr-19 May, 2019 $2,113,047 $2,113,047May-19 June, 2019 $2,082,151 $10,967 $2,093,118Jun-19 July, 2019 $2,017,135 $2,017,135Jul-19 August, 2019 $2,108,142 $2,108,142 $2,049,823 24 mo

Aug-19 September, 2019 $2,264,788 $2,264,788 $2,102,569 12 mo

TOTAL RECEIVED TO DATE $53,094,367 $35,731 $53,130,098 $2,043,465 26 mo

Averages

$1,500,000

$1,600,000

$1,700,000

$1,800,000

$1,900,000

$2,000,000

$2,100,000

$2,200,000

$2,300,000

$2,400,000

$2,500,000

SPLOST 5 RECEIPTS

Current Monthly Receipts Average to Date Assumed Monthly Receipts Previous Year Receipts

PLANNED SPLOST 5 REVENUE AT $1,850,000 PER MONTH FOR 60 MONTHS $111,000,000

TOTAL COLLECTIONS TO DATE 26 $53,130,098

CURRENT MONTHLY AVERAGE $2,043,465 @ 60 months = $122,607,918

ROLLING AVERAGES

Currently our rolling 12 month trend is: $2,102,569

$2,049,823

$5,030,098

SPLOST 5 runs from July, 2017 to June, 2022

The tax is to raise not more than $135m

ACTUAL COLLECTIONS EXCEEDING PLANNED TO DATE

SPLOST 5 REVENUE TRENDS AS AT SEPTEMBER 30, 2019

Currently our rolling 24 month trend is:

SPLOST 5 BUDGET PROJECTIONS AT SEPTEMBER 30, 2019

Notes ProjectOriginal

Budget

Projected

Budget Expenditure Encumbered

Remaining

Balance1 Oglethorpe 5,000,000 1,506,918 1,506,918 0 0

Hilsman 25,000,000 28,080,201 25,883,538 2,052,338 144,326

Hilsman Health Clinic 0 169,500 37,313 96,018 36,169

BHL 10,000,000 17,033,791 16,842,676 191,114 0

Coile 10,000,000 16,169,883 15,982,805 187,078 0

Technology 20,000,000 20,000,000 9,470,920 2,199,636 8,329,444

Transportation 2,500,000 2,500,000 955,236 0 1,544,764

CCHS Athletics 0 2,500,000 347,248 60,324 2,092,428

CSHS Athletics 0 2,500,000 120,884 132,036 2,247,080

West Broad 0 10,000,000 15,448 15,417 9,969,135

Storefronts 0 104,000 71,964 0 32,037

Custodial Equipment 300,000 300,000 78,020 3,188 218,792

District Services 1,700,000 1,700,000 5,319 0 1,694,681

School Nutrition 300,000 300,000 0 125,400 174,600

Administration 2,500,000 2,071,823 811,584 52 1,260,187

Property Assessments 121,098 121,098 121,098 0 0

Cosmetology Lab 0 292,260 292,260 0 0

Gaines Kitchen Floor 0 40,000 39,016 0 984

Projects not yet commenced

Board HQ 6,000,000 10,000,000 5,986 50,000 9,944,014

Gaines Extension 0 5,000,000 0 0 5,000,000

Chase St Extension 0 5,000,000 0 0 5,000,000

Clarke Middle 10,000,000 10,795 10,795 0 0

Timothy Road 2,500,000 0 0 0 0

Cedar Shoals 2,000,000 0 0 0 0

School C 0 0 0 0 0

Systems Renewal 8,425,000 0 0 0 0

Old Gaines 0 5,193 5,193 0 0

Extra Curricular 2,500,000 0 0 0 0

PROJECT EXPENDITURE 108,846,098 125,405,461 72,604,220 5,112,602 47,688,639

2 Capital Outlay Income 0 9,812,240 8,831,015

Piedmont-Hilsman Clinic 0 169,500 0

3 Sales tax 111,000,000 116,030,098 53,130,098

INCOME 111,000,000 126,011,838 61,961,113

Received

SPLOST 5 BUDGET PROJECTIONS AT SEPTEMBER 30, 2019

Notes

1

2

Projected Received

BHL 1,728,088 1,555,279

Coile 2,343,006 2,108,705

Hilsman 5,741,146 5,167,031

TOTAL 9,812,240 8,831,015

3 Sales tax income based on:

Original 60 months @ $1,850,000 = $111,000,000

Current $53,130,098

$62,900,000

TOTAL $116,030,098

SPLOST 5 runs from July, 2017 to June, 2022

The tax is to raise not more than $135m

Remaining 35 months @ $1,850,000:

Received for the first 26 months

Projected Capital Outlay income based on:

Oglethorpe was predominantly funded from SPLOST 4 - $19,467,684