splost monthly report 11/1/19 1. change order report€¦ · • carroll daniel construction was...

9
SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report Revised monthly report (see 1-page attachment) 2. Construction & Design Schedule Revised pre-construction schedule (see 1-page attachment) 3. Current Construction WR Coile and Burney Harris Lyons 1 year warranty walk throughs scheduled for November 2019. W.R. Coile Final Certificate of Occupancy issued August 13, 2019. Burney Harris Lyons Final Certificate of Occupancy issued September 23, 2019. Hilsman Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 Contractor mobilized July 2, 2018. Site storm work is 99% complete with 3 rd bio retention pond installation in progress. School Move in occurred on August 23-25, 2019. Students resume classes, Tuesday August 27, 2019. Ribbon cutting ceremony held on October 22, 2019. Old Gym Locker/Wrestling room renovation CSHS Splost Department to manage the work and contract individually with subcontractors to perform the work. Demolition of old locker room spaces is complete. Rough in of plumbing, electrical and masonry walls complete. Electrical light fixture installation in progress. Floor tile repair in progress, phase 2. Floor prep work in progress phase 3. Gym class lockers have been delivered. Football lockers have been delivered and are being installed. Phase 1 locker room turned over for use for home football game on 10- 18-2019. Hilsman Health Clinic Ribbon cutting ceremony held on October 22, 2019.

Upload: others

Post on 24-Aug-2020

0 views

Category:

Documents


0 download

TRANSCRIPT

Page 1: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

SPLOST MONTHLY REPORT

11/1/19

1. Change Order Report

• Revised monthly report (see 1-page attachment)

2. Construction & Design Schedule

• Revised pre-construction schedule (see 1-page attachment)

3. Current Construction

• WR Coile and Burney Harris Lyons

• 1 year warranty walk throughs scheduled for November 2019.

• W.R. Coile Final Certificate of Occupancy issued August 13, 2019.

• Burney Harris Lyons Final Certificate of Occupancy issued September

23, 2019.

• Hilsman

• Carroll Daniel Construction was awarded the contract with a low bid of

$24,512,880.00

• Contractor mobilized July 2, 2018.

• Site storm work is 99% complete with 3rd

bio retention pond installation

in progress.

• School Move in occurred on August 23-25, 2019.

• Students resume classes, Tuesday August 27, 2019.

• Ribbon cutting ceremony held on October 22, 2019.

• Old Gym Locker/Wrestling room renovation –CSHS

• Splost Department to manage the work and contract individually with

subcontractors to perform the work.

• Demolition of old locker room spaces is complete.

• Rough in of plumbing, electrical and masonry walls complete.

• Electrical light fixture installation in progress.

• Floor tile repair in progress, phase 2.

• Floor prep work in progress phase 3.

• Gym class lockers have been delivered.

• Football lockers have been delivered and are being installed.

• Phase 1 locker room turned over for use for home football game on 10-

18-2019.

• Hilsman Health Clinic

• Ribbon cutting ceremony held on October 22, 2019.

Page 2: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

• West Broad Street

• BOE has approved $10,000,000 budget for renovation of Historic Minor

Street building and new Early Learning Center.

Page 3: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

SPLOST

Contingency / Change Order Report

November

2019

Oglethorpe WR Burney Harris Hilsman

Avenue Coile Lyons

Executed Change Orders: 5/10/2018 ($3,361.00)

6/21/2018 $20,672.00 ($227,819.00) ($221,068.00)

12/27/2018 $30,620.59

1/13/2019 ($18,129.99)

1/31/2019

2/26/2019 ($11,224.13) $54,631.04

2/27/2019 $64,555.00

3/31/2019 $19,602.57

5/7/2019 $37,950.90

6/13/2019 $3,313.56

6/30/2019 $22,917.30 $14,722.03

7/31/2019 $67,204.21

10/31/2019 $42,965.64

Total Change Orders $70,641.87 ($223,031.69) ($151,714.93) $201,657.47

Percentage of Contract Amount 0.39% -1.64% -1.06% 0.82%

$13,630,500.00 $14,320,500.00 $24,512,880.00

$13,630,500.00 $14,320,500.00 $24,512,880.00

Hard Bid Hard Bid Hard Bid

$24,714,537.47

Established Budget By

Approved Guaranteed Maximum Price or Bid

Original Contract Amount

Hard Bid

Contingency / Change Orders

$18,342,000.00

$18,342,000.00

Revised Contract Amount $18,412,641.87 $13,407,468.31 $14,168,785.07

1

Page 4: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

Advertise Pre-Bid Bids Notification

By Conference Due to BOE *

Old Gym Wrestling/Locker

Room Renovation CSHS Construction 02/28/19 03/12/19 03/28/19 04/09/19

Hilsman Clinic Construction 05/03/19 N/A 06/13/19 06/13/19

HS Stadium Turf Fields Planning 11/19/19 12/05/19 12/19/19 01/09/20

West Broad Street Planning TBD TBD TBD TBD

Gaines Elementary Additions TBD TBD TBD TBD TBD

Chase Street Elementary

AdditionsTBD TBD TBD TBD TBD

Legend: Active Completed Future

SPLOST Construction & Design Schedule

November 1, 2019

Projects

The intent of this document is to provide anticipated and realized schedules of the current and upcoming

SPLOST construction projects

Current Stage

* DATES INDICATED ARE ESTIMATES UNTIL PROGRAMMING AND INITIAL DESIGN PHASES ARE COMPLETE

Page 5: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

SP5 Activity BB&T BBT BB&T

Checking Constr Fund Debt Srvc Fund

Balance Ending August 31, 2019 $5,353,154 $85,853 $36,507,303

Receipts:

Sales Tax Receipt - August, 2019 $2,264,788

Earnings:

Interest Earnings - September 3, 2019 $153 $61,699

Interest Earnings - September 30, 2019 $2,977 $141 $40,745

TOTAL REVENUES

$2,370,504

Expenditures:

Administration-Payroll $25,198

Administration- Copier Expenses $63

Administration-Employee Travel $369

Administration-Bank Fees $78

BHL-Architect $16,430

BHL-Construction $2,231

Cedar Shoals-Rental of Equipment $2,800

Cedar Shoals-Construction $46,628

Clarke Central-Other Purchased Services $692

Clarke Central-Construction $14,737

Clarke Central-Expendable Equipment $20

Coile-Architect $9,184

Coile-Other Purchased Services $466

Coile-Expendable Equipment $3,240

Coile-Construction $3,072

Custodial-Expendable Equipment $3,408

Gaines-Floor Repair $4,984

Hilsman-Professional & Technical Svcs $41,704

Hilsman-Architect $15,008

Hilsman-Engineering $5,515

Hilsman-Expendable Equipment $81,416

Hilsman-Rental of Equipment $3,451

Hilsman-Other Purchased Servives $6,434

Hilsman-Construction $873,053

Oglethorpe-Architect $1,538

Oglethorpe-Construction $90,500

Technology $223,367

TOTAL EXPENDITURES

$1,475,584

Transfers & Adjustments

Bond Principal -$11,450,000

Bond Interest -$1,211,200

Transfer

ACCOUNT TOTALS - SEPTEMBER 30, 2019 $2,661,494 $86,147 $26,213,335

TOTAL SPLOST 5 CASH AND INVESTMENTS $28,960,976

Month Ending September, 2019

CLARKE COUNTY SCHOOL DISTRICT

SPLOST 5 CONSTRUCTION PROGRAM

SCHEDULE OF INVESTMENT ACTIVITY

Page 6: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

CLARKE COUNTY SCHOOL DISTRICT

SPLOST 5 CONSTRUCTION PROGRAM

SCHEDULE OF SALES TAX RECEIPTS

Month Ending September, 2019

MONTH MONTH E-SPLOST E-SPLOST CurrentCOLLECTED RECEIVED Sales Tax Receipt Pro-Rata Monthly

ReceiptsJul-17 September, 2017 $1,919,963 $1,919,963

Aug-17 September, 2017 $2,014,382 $2,014,382Sep-17 October, 2017 $2,069,358 $2,069,358Oct-17 November, 2017 $2,002,573 $2,002,573Nov-17 December, 2017 $2,053,892 $3,002 $2,056,894Dec-17 January, 2018 $2,367,318 $2,367,318Jan-18 February, 2018 $1,923,788 $1,923,788Feb-18 April, 2018 $1,808,203 $1,808,203Mar-18 April, 2018 $2,143,741 $2,143,741Apr-18 May, 2018 $1,915,321 $1,915,321May-18 June, 2018 $1,900,957 $8,008 $1,908,965Jun-18 July, 2018 $1,872,049 $1,872,049Jul-18 August, 2018 $1,882,588 $1,882,588

Aug-18 September, 2018 $2,014,123 $2,014,123Sep-18 October, 2018 $2,052,567 $2,052,567Oct-18 November, 2018 $2,182,986 $2,182,986Nov-18 December,2018 $2,117,703 $13,753 $2,131,456Dec-18 January, 2019 $2,253,300 $2,253,300Jan-19 February, 2019 $1,961,394 $1,961,394Feb-19 March, 2019 $1,951,728 $1,951,728Mar-19 April, 2019 $2,101,170 $2,101,170Apr-19 May, 2019 $2,113,047 $2,113,047May-19 June, 2019 $2,082,151 $10,967 $2,093,118Jun-19 July, 2019 $2,017,135 $2,017,135Jul-19 August, 2019 $2,108,142 $2,108,142 $2,049,823 24 mo

Aug-19 September, 2019 $2,264,788 $2,264,788 $2,102,569 12 mo

TOTAL RECEIVED TO DATE $53,094,367 $35,731 $53,130,098 $2,043,465 26 mo

Averages

$1,500,000

$1,600,000

$1,700,000

$1,800,000

$1,900,000

$2,000,000

$2,100,000

$2,200,000

$2,300,000

$2,400,000

$2,500,000

SPLOST 5 RECEIPTS

Current Monthly Receipts Average to Date Assumed Monthly Receipts Previous Year Receipts

Page 7: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

PLANNED SPLOST 5 REVENUE AT $1,850,000 PER MONTH FOR 60 MONTHS $111,000,000

TOTAL COLLECTIONS TO DATE 26 $53,130,098

CURRENT MONTHLY AVERAGE $2,043,465 @ 60 months = $122,607,918

ROLLING AVERAGES

Currently our rolling 12 month trend is: $2,102,569

$2,049,823

$5,030,098

SPLOST 5 runs from July, 2017 to June, 2022

The tax is to raise not more than $135m

ACTUAL COLLECTIONS EXCEEDING PLANNED TO DATE

SPLOST 5 REVENUE TRENDS AS AT SEPTEMBER 30, 2019

Currently our rolling 24 month trend is:

Page 8: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

SPLOST 5 BUDGET PROJECTIONS AT SEPTEMBER 30, 2019

Notes ProjectOriginal

Budget

Projected

Budget Expenditure Encumbered

Remaining

Balance1 Oglethorpe 5,000,000 1,506,918 1,506,918 0 0

Hilsman 25,000,000 28,080,201 25,883,538 2,052,338 144,326

Hilsman Health Clinic 0 169,500 37,313 96,018 36,169

BHL 10,000,000 17,033,791 16,842,676 191,114 0

Coile 10,000,000 16,169,883 15,982,805 187,078 0

Technology 20,000,000 20,000,000 9,470,920 2,199,636 8,329,444

Transportation 2,500,000 2,500,000 955,236 0 1,544,764

CCHS Athletics 0 2,500,000 347,248 60,324 2,092,428

CSHS Athletics 0 2,500,000 120,884 132,036 2,247,080

West Broad 0 10,000,000 15,448 15,417 9,969,135

Storefronts 0 104,000 71,964 0 32,037

Custodial Equipment 300,000 300,000 78,020 3,188 218,792

District Services 1,700,000 1,700,000 5,319 0 1,694,681

School Nutrition 300,000 300,000 0 125,400 174,600

Administration 2,500,000 2,071,823 811,584 52 1,260,187

Property Assessments 121,098 121,098 121,098 0 0

Cosmetology Lab 0 292,260 292,260 0 0

Gaines Kitchen Floor 0 40,000 39,016 0 984

Projects not yet commenced

Board HQ 6,000,000 10,000,000 5,986 50,000 9,944,014

Gaines Extension 0 5,000,000 0 0 5,000,000

Chase St Extension 0 5,000,000 0 0 5,000,000

Clarke Middle 10,000,000 10,795 10,795 0 0

Timothy Road 2,500,000 0 0 0 0

Cedar Shoals 2,000,000 0 0 0 0

School C 0 0 0 0 0

Systems Renewal 8,425,000 0 0 0 0

Old Gaines 0 5,193 5,193 0 0

Extra Curricular 2,500,000 0 0 0 0

PROJECT EXPENDITURE 108,846,098 125,405,461 72,604,220 5,112,602 47,688,639

2 Capital Outlay Income 0 9,812,240 8,831,015

Piedmont-Hilsman Clinic 0 169,500 0

3 Sales tax 111,000,000 116,030,098 53,130,098

INCOME 111,000,000 126,011,838 61,961,113

Received

Page 9: SPLOST MONTHLY REPORT 11/1/19 1. Change Order Report€¦ · • Carroll Daniel Construction was awarded the contract with a low bid of $24,512,880.00 • Contractor mobilized July

SPLOST 5 BUDGET PROJECTIONS AT SEPTEMBER 30, 2019

Notes

1

2

Projected Received

BHL 1,728,088 1,555,279

Coile 2,343,006 2,108,705

Hilsman 5,741,146 5,167,031

TOTAL 9,812,240 8,831,015

3 Sales tax income based on:

Original 60 months @ $1,850,000 = $111,000,000

Current $53,130,098

$62,900,000

TOTAL $116,030,098

SPLOST 5 runs from July, 2017 to June, 2022

The tax is to raise not more than $135m

Remaining 35 months @ $1,850,000:

Received for the first 26 months

Projected Capital Outlay income based on:

Oglethorpe was predominantly funded from SPLOST 4 - $19,467,684