splost monthly report 11/1/19 1. change order report€¦ · • carroll daniel construction was...
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SPLOST MONTHLY REPORT
11/1/19
1. Change Order Report
• Revised monthly report (see 1-page attachment)
2. Construction & Design Schedule
• Revised pre-construction schedule (see 1-page attachment)
3. Current Construction
• WR Coile and Burney Harris Lyons
• 1 year warranty walk throughs scheduled for November 2019.
• W.R. Coile Final Certificate of Occupancy issued August 13, 2019.
• Burney Harris Lyons Final Certificate of Occupancy issued September
23, 2019.
• Hilsman
• Carroll Daniel Construction was awarded the contract with a low bid of
$24,512,880.00
• Contractor mobilized July 2, 2018.
• Site storm work is 99% complete with 3rd
bio retention pond installation
in progress.
• School Move in occurred on August 23-25, 2019.
• Students resume classes, Tuesday August 27, 2019.
• Ribbon cutting ceremony held on October 22, 2019.
• Old Gym Locker/Wrestling room renovation –CSHS
• Splost Department to manage the work and contract individually with
subcontractors to perform the work.
• Demolition of old locker room spaces is complete.
• Rough in of plumbing, electrical and masonry walls complete.
• Electrical light fixture installation in progress.
• Floor tile repair in progress, phase 2.
• Floor prep work in progress phase 3.
• Gym class lockers have been delivered.
• Football lockers have been delivered and are being installed.
• Phase 1 locker room turned over for use for home football game on 10-
18-2019.
• Hilsman Health Clinic
• Ribbon cutting ceremony held on October 22, 2019.
• West Broad Street
• BOE has approved $10,000,000 budget for renovation of Historic Minor
Street building and new Early Learning Center.
SPLOST
Contingency / Change Order Report
November
2019
Oglethorpe WR Burney Harris Hilsman
Avenue Coile Lyons
Executed Change Orders: 5/10/2018 ($3,361.00)
6/21/2018 $20,672.00 ($227,819.00) ($221,068.00)
12/27/2018 $30,620.59
1/13/2019 ($18,129.99)
1/31/2019
2/26/2019 ($11,224.13) $54,631.04
2/27/2019 $64,555.00
3/31/2019 $19,602.57
5/7/2019 $37,950.90
6/13/2019 $3,313.56
6/30/2019 $22,917.30 $14,722.03
7/31/2019 $67,204.21
10/31/2019 $42,965.64
Total Change Orders $70,641.87 ($223,031.69) ($151,714.93) $201,657.47
Percentage of Contract Amount 0.39% -1.64% -1.06% 0.82%
$13,630,500.00 $14,320,500.00 $24,512,880.00
$13,630,500.00 $14,320,500.00 $24,512,880.00
Hard Bid Hard Bid Hard Bid
$24,714,537.47
Established Budget By
Approved Guaranteed Maximum Price or Bid
Original Contract Amount
Hard Bid
Contingency / Change Orders
$18,342,000.00
$18,342,000.00
Revised Contract Amount $18,412,641.87 $13,407,468.31 $14,168,785.07
1
Advertise Pre-Bid Bids Notification
By Conference Due to BOE *
Old Gym Wrestling/Locker
Room Renovation CSHS Construction 02/28/19 03/12/19 03/28/19 04/09/19
Hilsman Clinic Construction 05/03/19 N/A 06/13/19 06/13/19
HS Stadium Turf Fields Planning 11/19/19 12/05/19 12/19/19 01/09/20
West Broad Street Planning TBD TBD TBD TBD
Gaines Elementary Additions TBD TBD TBD TBD TBD
Chase Street Elementary
AdditionsTBD TBD TBD TBD TBD
Legend: Active Completed Future
SPLOST Construction & Design Schedule
November 1, 2019
Projects
The intent of this document is to provide anticipated and realized schedules of the current and upcoming
SPLOST construction projects
Current Stage
* DATES INDICATED ARE ESTIMATES UNTIL PROGRAMMING AND INITIAL DESIGN PHASES ARE COMPLETE
SP5 Activity BB&T BBT BB&T
Checking Constr Fund Debt Srvc Fund
Balance Ending August 31, 2019 $5,353,154 $85,853 $36,507,303
Receipts:
Sales Tax Receipt - August, 2019 $2,264,788
Earnings:
Interest Earnings - September 3, 2019 $153 $61,699
Interest Earnings - September 30, 2019 $2,977 $141 $40,745
TOTAL REVENUES
$2,370,504
Expenditures:
Administration-Payroll $25,198
Administration- Copier Expenses $63
Administration-Employee Travel $369
Administration-Bank Fees $78
BHL-Architect $16,430
BHL-Construction $2,231
Cedar Shoals-Rental of Equipment $2,800
Cedar Shoals-Construction $46,628
Clarke Central-Other Purchased Services $692
Clarke Central-Construction $14,737
Clarke Central-Expendable Equipment $20
Coile-Architect $9,184
Coile-Other Purchased Services $466
Coile-Expendable Equipment $3,240
Coile-Construction $3,072
Custodial-Expendable Equipment $3,408
Gaines-Floor Repair $4,984
Hilsman-Professional & Technical Svcs $41,704
Hilsman-Architect $15,008
Hilsman-Engineering $5,515
Hilsman-Expendable Equipment $81,416
Hilsman-Rental of Equipment $3,451
Hilsman-Other Purchased Servives $6,434
Hilsman-Construction $873,053
Oglethorpe-Architect $1,538
Oglethorpe-Construction $90,500
Technology $223,367
TOTAL EXPENDITURES
$1,475,584
Transfers & Adjustments
Bond Principal -$11,450,000
Bond Interest -$1,211,200
Transfer
ACCOUNT TOTALS - SEPTEMBER 30, 2019 $2,661,494 $86,147 $26,213,335
TOTAL SPLOST 5 CASH AND INVESTMENTS $28,960,976
Month Ending September, 2019
CLARKE COUNTY SCHOOL DISTRICT
SPLOST 5 CONSTRUCTION PROGRAM
SCHEDULE OF INVESTMENT ACTIVITY
CLARKE COUNTY SCHOOL DISTRICT
SPLOST 5 CONSTRUCTION PROGRAM
SCHEDULE OF SALES TAX RECEIPTS
Month Ending September, 2019
MONTH MONTH E-SPLOST E-SPLOST CurrentCOLLECTED RECEIVED Sales Tax Receipt Pro-Rata Monthly
ReceiptsJul-17 September, 2017 $1,919,963 $1,919,963
Aug-17 September, 2017 $2,014,382 $2,014,382Sep-17 October, 2017 $2,069,358 $2,069,358Oct-17 November, 2017 $2,002,573 $2,002,573Nov-17 December, 2017 $2,053,892 $3,002 $2,056,894Dec-17 January, 2018 $2,367,318 $2,367,318Jan-18 February, 2018 $1,923,788 $1,923,788Feb-18 April, 2018 $1,808,203 $1,808,203Mar-18 April, 2018 $2,143,741 $2,143,741Apr-18 May, 2018 $1,915,321 $1,915,321May-18 June, 2018 $1,900,957 $8,008 $1,908,965Jun-18 July, 2018 $1,872,049 $1,872,049Jul-18 August, 2018 $1,882,588 $1,882,588
Aug-18 September, 2018 $2,014,123 $2,014,123Sep-18 October, 2018 $2,052,567 $2,052,567Oct-18 November, 2018 $2,182,986 $2,182,986Nov-18 December,2018 $2,117,703 $13,753 $2,131,456Dec-18 January, 2019 $2,253,300 $2,253,300Jan-19 February, 2019 $1,961,394 $1,961,394Feb-19 March, 2019 $1,951,728 $1,951,728Mar-19 April, 2019 $2,101,170 $2,101,170Apr-19 May, 2019 $2,113,047 $2,113,047May-19 June, 2019 $2,082,151 $10,967 $2,093,118Jun-19 July, 2019 $2,017,135 $2,017,135Jul-19 August, 2019 $2,108,142 $2,108,142 $2,049,823 24 mo
Aug-19 September, 2019 $2,264,788 $2,264,788 $2,102,569 12 mo
TOTAL RECEIVED TO DATE $53,094,367 $35,731 $53,130,098 $2,043,465 26 mo
Averages
$1,500,000
$1,600,000
$1,700,000
$1,800,000
$1,900,000
$2,000,000
$2,100,000
$2,200,000
$2,300,000
$2,400,000
$2,500,000
SPLOST 5 RECEIPTS
Current Monthly Receipts Average to Date Assumed Monthly Receipts Previous Year Receipts
PLANNED SPLOST 5 REVENUE AT $1,850,000 PER MONTH FOR 60 MONTHS $111,000,000
TOTAL COLLECTIONS TO DATE 26 $53,130,098
CURRENT MONTHLY AVERAGE $2,043,465 @ 60 months = $122,607,918
ROLLING AVERAGES
Currently our rolling 12 month trend is: $2,102,569
$2,049,823
$5,030,098
SPLOST 5 runs from July, 2017 to June, 2022
The tax is to raise not more than $135m
ACTUAL COLLECTIONS EXCEEDING PLANNED TO DATE
SPLOST 5 REVENUE TRENDS AS AT SEPTEMBER 30, 2019
Currently our rolling 24 month trend is:
SPLOST 5 BUDGET PROJECTIONS AT SEPTEMBER 30, 2019
Notes ProjectOriginal
Budget
Projected
Budget Expenditure Encumbered
Remaining
Balance1 Oglethorpe 5,000,000 1,506,918 1,506,918 0 0
Hilsman 25,000,000 28,080,201 25,883,538 2,052,338 144,326
Hilsman Health Clinic 0 169,500 37,313 96,018 36,169
BHL 10,000,000 17,033,791 16,842,676 191,114 0
Coile 10,000,000 16,169,883 15,982,805 187,078 0
Technology 20,000,000 20,000,000 9,470,920 2,199,636 8,329,444
Transportation 2,500,000 2,500,000 955,236 0 1,544,764
CCHS Athletics 0 2,500,000 347,248 60,324 2,092,428
CSHS Athletics 0 2,500,000 120,884 132,036 2,247,080
West Broad 0 10,000,000 15,448 15,417 9,969,135
Storefronts 0 104,000 71,964 0 32,037
Custodial Equipment 300,000 300,000 78,020 3,188 218,792
District Services 1,700,000 1,700,000 5,319 0 1,694,681
School Nutrition 300,000 300,000 0 125,400 174,600
Administration 2,500,000 2,071,823 811,584 52 1,260,187
Property Assessments 121,098 121,098 121,098 0 0
Cosmetology Lab 0 292,260 292,260 0 0
Gaines Kitchen Floor 0 40,000 39,016 0 984
Projects not yet commenced
Board HQ 6,000,000 10,000,000 5,986 50,000 9,944,014
Gaines Extension 0 5,000,000 0 0 5,000,000
Chase St Extension 0 5,000,000 0 0 5,000,000
Clarke Middle 10,000,000 10,795 10,795 0 0
Timothy Road 2,500,000 0 0 0 0
Cedar Shoals 2,000,000 0 0 0 0
School C 0 0 0 0 0
Systems Renewal 8,425,000 0 0 0 0
Old Gaines 0 5,193 5,193 0 0
Extra Curricular 2,500,000 0 0 0 0
PROJECT EXPENDITURE 108,846,098 125,405,461 72,604,220 5,112,602 47,688,639
2 Capital Outlay Income 0 9,812,240 8,831,015
Piedmont-Hilsman Clinic 0 169,500 0
3 Sales tax 111,000,000 116,030,098 53,130,098
INCOME 111,000,000 126,011,838 61,961,113
Received
SPLOST 5 BUDGET PROJECTIONS AT SEPTEMBER 30, 2019
Notes
1
2
Projected Received
BHL 1,728,088 1,555,279
Coile 2,343,006 2,108,705
Hilsman 5,741,146 5,167,031
TOTAL 9,812,240 8,831,015
3 Sales tax income based on:
Original 60 months @ $1,850,000 = $111,000,000
Current $53,130,098
$62,900,000
TOTAL $116,030,098
SPLOST 5 runs from July, 2017 to June, 2022
The tax is to raise not more than $135m
Remaining 35 months @ $1,850,000:
Received for the first 26 months
Projected Capital Outlay income based on:
Oglethorpe was predominantly funded from SPLOST 4 - $19,467,684