spring 2018 essa update...agenda • essa updates – funding projections, incl 17-18 revised final...

Spring 2018ESSA Update

Region 15 1

Agenda• ESSA Updates

– Funding projections, incl 17-18 Revised Final Amounts

– Supplement, Not Supplant Methodology

– MOE

– Uses of Funds

• Perkins Update

• 2017-18 ESSA Compliance Report

• 2018-19 ESSA Application

• Resources– CNA/DIP/CIP Course

– CIP Template

– Title I Director Handbook

– New ESC15 Website

– eGrants - new version

• Title I-C Migrant and Title III Updates

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Funding Projections & ESSA To-Do List

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Revised Final Amounts 2017-18• Carryover/Final Amount Amendments: There

are still 3 Region 15 LEAs (as of 4/25 5/2) who

have not submitted amendments for

carryover/final amounts. Amendments for Carryover/Final Amounts must be made or the money “dies”. *Amendment deadline 6/1*

• Revised Final Amounts: Expect a slight

increase this summer (Jul/Aug?). – Statewide ranges from $1 to $465,000 adjustment

– No amendments needed (TEA will adjust your

largest class object code)

– If this pushes you over your 15% carryover

threshold, TEA will not sustain any audit findings

since this late increase was out of your control 5

Funding Projections for 2018-19As of April 19, this is the anticipated funding @ federal level:

• Title I-A: $1.74billion ($60 million increase)

• Title I-C: $47 million ($5 million decrease)

• Title II-A: $176 million ($10 million increase)

• Title III: $113 million ($1 million increase)

• Title IV-A: $98 million ($62 million increase - 178%!)

• Perkins: 6% increase• IDEA: 2.2% increase

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Title IV Survey

Upcoming

Grant

Activities*see handout*

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Checklist for 2018-19 LauncheGrants Activities

Application/Compliance:❏ Submit 2018-19 ESSA Consolidated Application❏ Submit 2017-18 ESSA Compliance Report

Review approved ESSA Application & crosscheck local documents❏ Payroll - does your budget reflect correct payroll % for each fund source?❏ Budget - does your local budget match the application?❏ Do all relevant staff understand the specific grant activities & performance

measures that were approved in application?❏ CNA - are all expenditures aligned with a need in your CNA?❏ DIP/CIP - do your improvement plans have all expenditures listed as activities?❏ Watch for opportunity to apply for Substitute System of Time & Effort (~Aug)

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Checklist for 2018-19 LaunchParent Engagement❏ Parent Engagement Policy update - must have one for LEA, one for each

Title I campus❏ Schedule Annual Title I meeting (each Title I campus)❏ Plan and implement training for staff (w/assistance from parents) on

value & utility of contribution of parents (Powerpoint)

Equity Plan❏ Develop Equity Plan with stakeholders and submit plan to TEA (~Nov)❏ PR1500 - Mark calendar for the Teacher report (~Nov)

Three Month Fiscal Calendar❏ Bookmark TEA’s fiscal calendar and revisit frequently

for updates9

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PNP Affirmation

• 2018-19 PNP Affirmation should be

available by tomorrow in ESSA Reports

(TEAL)

• Must be uploaded to ESSA Reports

(formerly called NCLB Reports) by

September 3, 2018

• Do you still have access to ESSA Reports?

(TEASE → TEAL)

Title I-A:S/NS and MOE

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Title I-A has

three Fiscal

Obligations

Supplement, Not SupplantTitle I-A ONLYSec. 1118(b)(1)An LEA shall use Federal funds received under this part only to supplement the funds that would, in the absence of such Federal funds, be made available from State and local sources for the education of students participating in programs assisted under this part, and not to supplant such funds.

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Supplement, Not Supplant

Sec. 1118(b)(3) - Special RuleNo LEA shall be required to:• Identify that an individual cost or service supported

is supplemental or• Provide services through a particular instructional

method or setting to demonstrate compliance

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*at the campus level*

S/NS Methodology

LEAs must demonstrate methodology used to allocate State/Local funds is equitable.

*identified thru CNA and included

in DIP/CIP

Title I, Part AAll Other ESSA Programs

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S/NS Exemption

• Exempt - LEAs with no duplicated grade spans

(be sure to consider coops with unique

campus numbers!)

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S/NS Methodology• Not exempt - LEAs with duplicated grade spans

(more than one campus serves the same grade levels).

Ask yourself: How are my STAAR scores coded?

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I’m Exempt! Hooray!

• Statement: Write a statement of

exemption. (We have a sample)

• File: Keep on file in business office

AND program office.

• Available: Make available to

auditor or TEA upon request.

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I’m Not Exempt! Help!Please Note:

1. You must have a written methodology and

2. You must follow it

3. You may use different calculations for each level

(EL, MS, HS)

Include:

• Statement of Methodology (districtwide overall, or by

grade span)

• Type of Methodology (per pupil, weighted per pupil, or

personnel/non-personnel costs)

• Restatement of Statute

• Criteria used in methodology

• Mathematical calculation

Consider using our sample → 19

ESSA Maintenance of Effort

LEAs must maintain 90%+ of state/local contribution to general education from one year to the next. ▸ Failure to meet MOE = Covered ESSA allocations will be

reduced by the % failed. Can fail 1 out of last 5 years.▸ Waivers:

▹ Exceptional/uncontrollable circumstances (natural disaster, change in organizational structure - new)

▹ Precipitous decline in financial resources

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ESSA MOE Determination Form

Look for MOE Determination of Compliance forms in GFFC

very soon!(~mid-May?)

21TEA’s Template

On-Demand Webinars

https://www.region10.org/programs/title-i-capacity-building-initiative/compliance/fiscal-compliance/ 22

ESSA: Uses of Funds

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Title I-AImproving Basic Programs

To provide all children significant opportunity to

receive a fair, equitable, and high-quality education,

and to close educational achievement gaps.

*may include activities to support a well-rounded education*

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3 Schoolwide Elements

● Element 1 - SWP Comprehensive Needs

Assessment

● Element 2 - SWP Campus Improvement Plan

Requirements○ An eligible SW school may use Title I-A funds for any

activity that supports the needs of students in the school

identified thru CNA and articulated in the SW plan.

● Element 3 - Parent & Family Engagement

Requirements

Intent & Purpose: To provide all children significant opportunity to receive a fair, equitable, and high-quality education, and to close educational achievement gaps.

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Title II-ASupporting Effective Instruction

• Increase student achievement consistent with challenging State

academic standards

• Improve the quality & effectiveness of teachers, principals & other

school leaders

• Increase the number of teachers, principals, & other school leaders

who are effective in improving student academic achievement in

schools and

• Provide low-income and minority students greater access to effective

teachers, principals and school leaders

*REAP/Transfer Eligible* 26

Title IV-AStudent Support & Academic Enrichment (SSAE)

• Provide access to, and opportunities for, a

well-rounded education for all students

• Improve school conditions for student learning, in

order to create a healthy and safe school

environment, and

• Improve access to personalized learning experiences

supported by technology and professional

development for the effective use of data & technology

*REAP/Transfer Eligible* 27

TEA’s Recommended Uses of Funds

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*Stay Tuned...Being Updated*

REAP/Transfer1. Rural Education Achievement Program - for eligible LEAs

2. Transferability - for any LEA

• Ability to *programmatically* transfer funds from one eligible program into

another.

• Can REAP/Transfer up to 100% into another program

• Funds remain in the original fund code (draw down from original fund, but

programmatically use funds for the other program)

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Transfer OUT of:

● Title II-A

● Title IV-A

Transfer INTO:● Title I-A

● Title II-A

● Title III-A

● Title IV-A

CTE

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TEA Perkins Target Dates (subject to change)

● ADC form (TEAL) opens on May 9

● Perkins Grant application for 2018-2019 opens May 16

● PER (2017-2018) opens on May 16

● Allocation Amounts

– https://tea.texas.gov/index4.aspx?id=5040

An End of Year/PER Workday will be scheduled,

contingent upon TEA release dates.31

Region 15 Perkins Dates

• Letter of Intent opens on May 1, in eContracts (ESC 15

webpage)

• Upon return of Letter of Intent, a Comprehensive Needs

Assessment (CNA) will be sent to the district.

• CNA must be returned before purchase requests are

processed.

• eContracts opens on July 1

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Eligibility Criteria

• District must have at least 10 CTE student Code 2

concentrators to be eligible. (CTE Coherent Sequence)

• Districts that receive less than $15,000 must join an SSA

or be 30 miles from the nearest High School.

• Districts that receive over $15,000 are welcome to join

the Region 15 SSA.

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New Kid on the Block

• Perkins will join the Smart Goal narrative on the SC3001

for the 2018-2019 school year.

• Tami will address this in more detail.

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2017-18 ESSA Compliance Report

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2017-18 ESSA Compliance Reports

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2017-18 ESSA Compliance Reports

PURPOSE

• LEA demonstrates compliance with program

requirements

• Collect data for United States Department of Education

(USDE)

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2017-18 ESSA Compliance Reports

Open and Due Dates

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2017-18 ESSA Compliance Reports

PR6000/6001

Gun Free Schools Report

• Opens May 2

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ESSA Compliance - What’s New?

PR3001 – Needs Assessment, Priorities

and Program Outcomes

• End of year reporting from the PS3001 in the 2017-2018

ESSA Consolidated Application for Federal Funding

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ESSA Compliance - What’s New?

Each of priorities addressed

• Part 1 – Recruit, Support, and Retain Teachers

and Principals

• Part 2 – Build a Foundation in Reading and Math

• Part 3 – Connecting High School to Career and College

• Part 4 – Improve Low-Performing Schools

• Part 5 – LEA Locally-Identified Needs41

ESSA Compliance - What’s New?

For each priority addressed LEA

will need to provide

• Program Outcomes – pre-populated from ESSA

Consolidated Application for Federal Funding

• Funds Budgeted

• Recommended Uses of Funds

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ESSA Compliance - What’s New?

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ESSA Compliance - What’s New?

PR3099 – Private Nonprofit (PNP) Schools

Report not available to charter schools/ESCs

• Part 1 – Total Schools within Boundaries

• Part 2 – Program Participation– School Participation

– Number of participating PNP schools that received equitable services

– Number of eligible PNP students that received equitable services

• Part 3 – Program Implementation Questions

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ESSA Compliance - What’s New?

PR3107 – Title IV, Part A

• Part I – Funding Transferability

• Part 2 – REAP

• Part 3 – Expenditures for Use of Funds

• Part 4 – Program Implementation questions

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2017-18 ESSA Compliance Visit

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2017-18 ESSA Compliance Visit

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2017-18 ESSA Compliance Visit

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2017-18 ESSA Compliance Visit

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2017-18 ESSA Compliance Visit

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2018-19 ESSA Application

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Negotiators

ESSA Negotiators - (512-463-8525):

● Carmen Patrick(Regions 3, 9, 12, 18),

● Nelli Nino (Regions 5, 6, 7)

● Carlos Garza (Regions 1, 2, 4)

● Michael Kuntz (Regions 8, 10, 13)

● Regions 11, 14, 15, 16, 17, 19, 20 - we

can call anybody for help.

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eGrants - Update!

“Landing Page”←

List of all grants (filtered) for which your LEA is eligible

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Click on tabs to navigate

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eGrants Update

Frameworks (new version):

• ESSA Application Schedules (all)

Legacy (old version - need to use Internet Explorer):

• ADC form

• Compliance Report

• Perkins and IDEA-B - after “landing page”

Launch Date: June 5th

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TEA’s Vision”:One “Mega” Application

• One large consolidated application:– All ESSA programs

– Perkins

– IDEA-B

• Next step….2019-20 add Perkins to

the ESSA Consolidated Application

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ESSA Application - What’s New?• Title I (PS3101):

– Recommended Uses of Funds

– DIP questions

• Priority/Needs Assessment (PS3001): – Removed from application;

– For 2018-19, Special Collection SC3001 in the fall

– Includes Perkins!

– Info from 2017-18 PS3001 auto-populates into form

• Glitch:– LEAs using “Transferability” - application will be on hold until July 12 (some lines

related to Transferability in app are not yet developed)

– July 12 - application will be sent back via Negotiation for updated lines to be

revised.

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SC3001• Replaces the PS3001 from the ESSA Application

• Reformatted to be more simple

• Added other programs– Perkins

– Rural/Low Income

– Priority Schools

– Other

Autopopulated from PS3001

*No more than 5 needs are possible in the form*

Will be due in the fall ~ October?

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2018-19 ESSA Application Visit

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2018-19 ESSA Application Visit

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2018-19 ESSA Application Visit

Title IV has a LOT more choices (checkboxes) not on your handout 66

2018-19 ESSA Application Visit

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2018-19 ESSA Application Visit

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Enrollment & Low Income %

(Choose 1)

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Resources

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New ESC15 Website: Launch June 1st!

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CNA/DIP/CIP Course Enroll via Google form:

https://goo.gl/forms/rZVCOUPAB6EQGqiC3

1) Enrollment form2) ESC will create

Canvas Acct for you3) Receive email with

log-in info4) Complete course at

your convenience

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Title I-C

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Title I-CLeadership Program: Washington Close Up- 2 students from Miles ISD

1 student from San Saba ISD Austin Close Up- 1 student from Veribest ISD

Continuous Improvement Cycle : Consist of Comprehensive Needs Assessment, Implementation of Service Delivery Plan, and Program Evaluation

Comprehensive Needs Assessment- sent out May 1st

Program Evaluation- sent out May 1st

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Title III

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● Title III Comprehensive Needs Assessment and Compliance Report Meetings for the Title III SSA were held on April 12th and 26th.

● Mary is contacting the school districts that were unable to attend one of the meetings and setting up meetings with them.

● Comprehensive Needs Assessment Forms and Compliance Reports for Title III SSA are due back to Mary by May 31st.

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● Title III Symposium will be held at the Austin Convention Center on July 25-26, 2018.

● Title III Symposium registration is hosted on ESC Region 2 website.

● The approved ESSA State Plan for Title III has been shared with school districts through the End of Year LPAC trainings.

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Child NutritionLaura Strube

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