#spssan june 30, 2012 san diego convention center enterprise collaboration and the cloud how to...
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#SPSSAN
June 30, 2012 San Diego Convention Center
ENTERPRISE COLLABORATION AND THE CLOUD
How to integrate cloud-based SharePoint into enterprise collaboration strategies
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INTRODUCTIONSection 1
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Speaker Introduction
Saguenay ( Sag ) Baruss
Based in Calgary, Alberta
TSP Manager with AvePoint Canada**
Introduction
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This presentation was developed independently of AvePoint. For additional information on AvePoint products and services please visit www.avepoint.com.
**
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Session Overview
This is a 200-level session intended for the architects and technical leads responsible for the design and implementation of SharePoint and the corporate cloud strategy.
Introduction
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Session Objectives
To discuss the key differences between on-premises and off-premises SharePoint, the limitations of each, and the key factors to consider when developing an enterprise cloud strategy for collaboration.
Introduction
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Agenda
Introduction 5 min
The Cloud and SharePoint 10 min
Developing a Collaboration Strategy 25 min
SharePoint Cloud Scenarios 15 min
Closing Thoughts 5 min
Introduction
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THE CLOUD AND SHAREPOINTSection 2
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What Is Meant By ‘Cloud’?
Informal definition:
‘Cloud’ lets us use a service without worrying about how it’s delivered.
The Cloud and SharePoint
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A Typical SharePoint AdoptionThe Cloud and SharePoint
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Multi-farm environment
Single-server farm
Two-tier farm with dedicated
database server
Three-tier farm with dedicated
application server
Three-tier farm with hardware
dedicated databases
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Adding ‘Cloud’ to the Mix
Considering cloud in addition to the traditional adoption trajectory provides a completely different set of options for enterprise collaboration.
The Cloud and SharePoint
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Staying Focused
The key to SharePoint success is the services provided, not the implementation.
The Cloud and SharePoint
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DEVELOPING A COLLABORATION STRATEGY
Section 3
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Prerequisites
SharePoint vision and direction:What SharePoint will be used for.
How SharePoint fits into the overall services landscape.
Business commitment:The resources and support to take on this project.
Leadership:Technical
Strategic
Operational
Developing a Collaboration Strategy
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Approaching the Problem
Most organizations will tend to approach cloud-based collaboration the same way they approach the delivery of other line-of-business services.
Developing a Collaboration Strategy
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Available Options
Private cloud:Self-owned.
Office 365:Self-administered.
Amazon / Azure-hosted SharePoint:Self-managed.
Third-party hosted SharePoint:Partially managed, partially administered.
Developing a Collaboration Strategy
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Indicators
The best indicators of an organization’s cloud strategy are:
(a) The complexity of SharePoint, in particular the level of customization, and
(b) The maturity of SharePoint within the organization.
Developing a Collaboration Strategy
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Evaluating the Options
In all cases, a corporate collaboration strategy should be developed through a systematic analysis of alternatives against a set of criteria. Some of the key criteria to consider are:
Developing a Collaboration Strategy
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C1 - Business Requirements
Business requirements should be used to determine feasibility.
Not all business requirements can be met through cloud-based SharePoint.
Developing a Collaboration Strategy
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C2 - Required Service Levels
Service levels ( in particular RPO, RTO, and recovery catalog ) should be used to determine both the design of SharePoint and what is required in the event of a failure.
Developing a Collaboration Strategy
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C3 - Available Resources
Many organizations don’t have the skills and / or capacity required to manage an enterprise SharePoint implementation.
Developing a Collaboration Strategy
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C4 - Integration with Other Systems
Integrated systems are often not cloud-based.
If the method of integration is a customization, it may not be supported in a cloud-based implementation of SharePoint.
Changes to integration points need to be tested in a non-production environment.
Developing a Collaboration Strategy
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C5 - Business Continuity
In this context, ‘business continuity’ refers to both high availability and disaster recovery.
Developing a Collaboration Strategy
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C6 - Data Ownership and Security
Storing data in the cloud delegates access and responsibility to someone else.
Developing a Collaboration Strategy
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C7 - Governance Strategy
Both on-premises and cloud based SharePoint solutions require governance.
Governance pertaining to storage and retention may be reduced by selecting a cloud solution which includes storage management.
Governance can be more difficult to automate in the cloud.
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C8 - Cost
Cost should be assessed in terms of up-front cost, operational ( run ) costs, and future costs anticipating growth.
Watch out for large quantities of data and / or large numbers of users.
Developing a Collaboration Strategy
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SHAREPOINT CLOUD SCENARIOS
Section 4
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S1 - Private CloudSharePoint Cloud Scenarios
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Data Centre Data Centre
Office Users
Remote User
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S2 - Office 365SharePoint Cloud Scenarios
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Office Users Remote User
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S3 - Amazon / Azure HostedSharePoint Cloud Scenarios
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Office Users Remote User
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S4 - Third-party HostedSharePoint Cloud Scenarios
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Office Users Remote User
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S5 - On-premises + Office 365 HybridSharePoint Cloud Scenarios
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Data Centre Data Centre
Remote User
Office Users
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S6 - On-premises + Amazon / Azure HybridSharePoint Cloud Scenarios
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Data Centre Data Centre
Remote User
Office Users
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S7 - On-premises + Third-party Hosted HybridSharePoint Cloud Scenarios
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Data Centre Data Centre
Remote User
Office Users
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S8 - Off-premises HybridSharePoint Cloud Scenarios
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Remote UserOffice Users
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CLOSING THOUGHTSSection 5
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Common Pitfalls
Unclear business requirements.
Unclear SharePoint vision.
Undocumented service levels.
Underestimating governance.
Committing too soon.
Complacency.
Closing Thoughts
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Keys to Success
Understanding where SharePoint fits within the global service landscape.
Understanding key integration points with other systems.
Finding a balance between building for today and planning for the future.
Data classification.
Effective governance.
Closing Thoughts
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Recommended Next Steps
Continue to educate yourself on the available cloud options for SharePoint.
Review and update your documentation for SharePoint and all dependent systems.
Firmly establish governance.
Engage an enterprise architect.
Closing Thoughts
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Additional Readinghttp://www.nist.gov/itl/cloud/index.cfm
http://csrc.nist.gov/publications/nistpubs/800-145/SP800-145.pdf
http://technet.microsoft.com/en-us/cloud/hh147293
Closing Thoughts
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presentation ]
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The After-Party: SharePint
Karl Strauss Brewing Company
1157 Columbia Street
San Diego, CA 92101Phone: 619-234-2739
Immediately following event closing & prize drawings (@6:30 pm)
Directions (.9 miles):1. Head northeast on 1st Ave2. Turn left onto W B St 3. Turn left onto Columbia StKarl Strauss will be on the left
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June 30, 2012 San Diego Convention Center
THANK OUR SPONSORS
Please be sure to fill out your session evaluation!
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Questions?Closing Thoughts
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