suggestion note for nestle employee engagement modules
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Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Suggestion Note for Improving the Nestle HR solution
Submitted to : Debleena Bhaduri | Corporate Communication | NestleSubmitted by : Sankalp KaushikDated : 24th Feb 2010
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Project Description
To add modules in the already existing Intranet of Nestle, and enhance it to serve as a tool of refreshment at work
The solution created will be dynamic in nature sporting a highly dynamic design, robust content management solution and state of the art technology backend.
The overall solution should be designed and deployed in a manner that the browser should feel indulged with its functionalities
The solution should act as a knowledge portal for the company thus adding to the value chain of the company
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Need for Intranet
Adding dynamic & interactive elements on the intranet, would attract people to visit and browse through it on a more regular basis
Making the Nestle’s intranet a medium of Duplex communication i.e. a platform to interact and not just disseminate information
This shall also act as a platform for developing and deploying applications to support business operations and decisions across the Group
Promote common corporate culture
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Solution Approach
Solution would be designed in such a way that it seamlessly integrate with your
existing network & make maximum usage of already deployed software
applications to communicate with users in real time.
Sparrow shall automate processes, implement work flows, pull information from
existing applications, disseminate information about the organization in the most
aesthetically appealing manner and create tools that allow all team members to
interact with each other and the management in a healthy fashion.
Content structure comes powered with an easy to use content management solution
so that all updates and important announcements go live on your intranet in a
couple of minutes.
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Target Audience
Staff at Different Locations / Countries
Management
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Scope of Work
A theme based layout that would be dynamic in nature having something new to
offer to the browser every now and then.
Organize the entire information presented in neatly defined categories and sub
categories.
Dynamic modules, which would create interest in the users and would help attract
repeat visits and deep browsing into the site.
Content Management Solutions for various sections of Intranet.
Complete Data Integration.
Testing & Deployment on the Live Server.
Ongoing Maintenance.
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Benefits
Disseminate Information – Educate the employee
Create a Communication Channel – Deliver information
Encourage Interaction – Build team spirit
Automate Processes – Stronger Implementation, Ensuring Transparency
Show you Care – Mix fun with work, assist the employee
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Disseminate Information
Educate the employee on company, code of conduct, strengths
Share the vision for the future
Make everyone aware of the HR policies, Procedures and various processes
Create the right brand positioning amongst the employees of the organization
Share the news and press clippings on Nestle
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Create Communication Channel
Share all information electronically and do away with emails/ paper for any internal communication
Inform the employees about the latest happenings in the organization
Send circulars and office orders meant for all on the intranet web server in one go
Take feedback from employees on various issues
Share internal publications
Introduce the New Hires in the organization
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Encourage Interaction
Announce birthdays and anniversaries of a team member to fellow employees
Send automated e Cards
Declare promotions and best performers
Conduct polls and surveys on any topic of interest to the organization
Let the employees brainstorm and take each other’s ideas on various work related issues
Announce Events and Post Event Pictures etc.
Make the employee directory available
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Automate Processes
HR Helpdesk – for all HR related issues
Leave Records Management
Full Employee Records Management for the HR personnel
Integration with Payroll/ SAP
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Show you Care
Grievance Cell for the employees to share their concerns with Top Management or the HR
Create a Knowledge puddle with Articles, White Papers and Learning Material for everyone to make use of
A graffiti for employees to share jokes and experiences
Attractive wallpapers and screensavers
Information on real estate agents, car rentals etc.
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Concept Route
Use the concept of ‘Friday Dressing’.
All employees to have separate Login and Password/ Network Passwords if existing
can also be used so as to identify the user and grant access
Home Page to be Funky, Tangy, Upbeat and Maintaining the Corporate touch at
the same time.
Use of Corporate Colors or an extraction of the same as per mutual discussions
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Basic Intranet Structure
Improved Intranet Homepage
Announcements Interaction Dissemination Your Page
Smart Observer Graffiti Know More Employee Records
News Crest Who Where Financial Info Employee Guide
Communiqué Brain Storm Graffiti Remote Aid
Welcome to the Band Band Ballot Publication Situations Vacant
In High Spirits Desktop Mosaic Brain Teasers Useful Docs
Hot n HappeningHot n Happening Knowledge Puddle Help Desk
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Suggested Site Map - Announcements
Smart Observer: Link to external market related information sites
News Crest : A scroll or static box on the homepage with two latest posted
news items and link to the archives
Welcome to the Band : Brief introduction to the new hires in the company
In high spirits : This section would announce Birthdays, anniversaries,
promotions etc.
Communiqué : Latest circulars with date stamp and link to archives.
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Suggested Site Map - Interaction
Graffiti : A moderated scratch board for people to post their ideas/ views/ jokes/
any news
Who Where : This would carry the Team Nestle Internal Directory
Band Ballot: An online opinion poll for all team members of Nestle Group
Hot n Happening : One of the Forthcoming events as a flash on the homepage
with link to complete Events Calendar
Brainstorm : A useful tool for people to discuss strategies and ideas before they
are actually implemented
Desktop Mosaic : Screen Savers (2); Wallpapers (8)
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Know NestleThe CompanyCore Values & Work CultureOrganization Chart & Business SegmentsLocationsCSR Initiatives
Financial InfoFinancial ResultsPerformance graphs
Brain Teasers : A Small quiz on ‘How well do you know your company’
Knowledge Puddle : A databank of various proposals, case studies, documents etc.
Media : All Print & electronic media coverage
Publications : If Any
Suggested Site Map - Dissemination
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Suggested Site Map - Your Page
Employee Records : Employee Records, Pay Slips, Leave History etc.
Employee Guide
HR Procedures & PoliciesEmployee Manual HR ManualEmployee benefits
Remote aid (Mainly Forms): Leaves ; Resignations ; Hotel / Car Bookings ;
Joining Form
Useful Documents: Standard Templates ; Presentations ; Proposal Formats
Situations Vacant : View open positions; Post requirements ; Refer a FriendHelp Desk : Employee Grievances and Communication
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Post Launch Updates
Smart Observer Weekly
News Crest Weekly
Group Newsletter Updates Quarterly
Poll Questions As and when
Quiz Contest Monthly
Financial Updates As and when
Media As and when
Any other content updation As and when
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Gestation Time
8 to 12 Weeks to design, develop and deploy the Intranet
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Technology
Microsoft ASP. Net with MS SQL 2005 as the backend database
Would require windows 2003 server with SQL support for hosting the intranet
The application shall be free from any kind of security vulnerabilities. (You may get
an independent third party audit done for validation of the same)
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
The Future
Personalization of content as per the user Login/ BU of the user
Country Specific Content
Process Automation for Leaves and Standard Reimbursements (Medical and
Travel expenses) inducing workflow
Real Time synchronization of employee database.
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Sparrow USP
Rich experience of 13 years in handling simple to most complex web assignments having served over 500 clients
Dedicated team of designers, programmers and copy & concept people
Specialize in providing Low Maintenance Cost Solutions
One Stop solution provider for all online presence & AV based communication
needs
Worked on various applications : Intranets, Extranet, CRM, Process automation
etc.
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Few of Our Clients
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Our Intranet Clients…
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Copyright 2010, Sparrow Interactive | Confidential Document www.sparrowi.com
Thank You
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