suite secrets: leveraging google apps suite for effective collaboration

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SUITE SECRETS LEVERAGING GOOGLE APPS SUITE FOR

EFFECTIVE COLLABORATION

Coral Owen, MSMilitary Families Learning Network

University of Illinois at Urbana-Champaign

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Welcome!• Professional Development

Coordinator, Military Families Learning Network

• MS, University of Florida

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DOD / MC&FPUSDA/NIFA

Personal Finance

Family Development

Military Caregiving

Family Transitions

Community Capacity Building

Nutrition & Wellness

Network Literacy

FD – Early Intervention

Special Needs

PI

Nati

onal

Lea

ders

hip

Team

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What’s out there?

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For today…

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Browser-based

• Compatible browsers– Chrome– Safari– Firefox– IE – Microsoft Edge

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Non-browser options

• Microsoft Outlook– Via Google Apps Sync for Microsoft Outlook

• IMAP clients– Outlook, Outlook Express, Thunderbird, Windows

Mail, Apple Mail, etc. • POP clients

Primarily for syncing contacts, mail and calendars

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Non-browser options

• Apps available for Android and iPhone– Drive– Gmail– Hangouts

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A quick note…

…about multiple accounts

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Gmail

• 15 GB storage free (shared across Gmail, Google Drive and Photos)

• Customizable inbox tabs

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Hangouts

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Calendar

• Manage multiple calendars• Send invites• Collaborative

https://calendar.google.com

16https://calendar.google.com

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Drive

• 15 GB storage (shared with Gmail and Photos)• Store and share Docs, Slides, Sheets and

Photos • Save attachments to Drive directly from Gmail

https://drive.google.com

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Forms

• Collaborative• Compatible with both browsers and handheld

devices• Integrates with Sheets for easy analysis of

results or compilation of responses• Highly customizable – formatting, photos,

video

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Slides

• Import from PowerPoint• Create/edit in Slides• Fidelity of graphics or fonts may be altered

when importing• Export as .pptx, .pdf, .jpg, .png

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Docs

• Multiple collaborators• Different levels of access• Can import from Word or create in Google

Docs• Export as .docx, .pdf

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Sheets

• Multiple collaborators/access levels• Can import from Excel or create directly in

Sheets• Multiple sheets per doc (like Excel)• Project management aspect• Export as .xlsx, .pdf

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https://docs.google.com/spreadsheets

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Where can I learn more?

• Lynda: https://www.lynda.com/ • Google Apps Learning Center: https://apps.google.com/learning-center/ • YouTube• Google

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Thanks for coming!

Coral Owencoral@illinois.edu

217-265-5144