table of contents (toc) project for multi-volume sets hee-sook shin columbia university

Table of Contents (TOC) Project for Multi-volume Sets

Hee-sook Shin

Columbia University

Introduction Limited space for housing its collection

Low-use materials, Multi-volume sets are sent to an offsite location

Analytic records are not created

Guangxu Xuantong liang chao hang yu dang

Tanabe Seiko zenshu

Hanguk minsokhak yongu nonjo

Materials are neither browseable nor directly accessible

Users have difficulty finding materials that are offsite

TOC Project is developed to provide online access to the TOC of the materials

Procedure1. The Table of Contents for each volume is scanned using Adobe

Professional software. The scanned image is modified, such as cropping, and saved into C drive. The pdf file is named with (bib. no.barcode.sort-key)

Procedure

2. When pdf files are created, the files are then uploaded onto the library server using the TOC process workflow for scanned tables of contents (This is programmed by the IT department at CU). While processing this step, the system generates a item id and “TOC link”, and a “Request from offsite” link will be generated when these books are sent to offsite.

Procedure

3. For the last step, the bibliographic record in our local system is opened and the 856 field is added in which the TOC link appears on the bib. record. The 856 is also added in RLIN record.

(e.g. 856 41 $3 Table of Contents $u http://www.columbia.edu/cgi-bin/cul/toc.pl?4770466)

Only for CU members

Pros and Cons of the project Pros

• Provides users with information

• Eliminates unnecessary ILL requests

• Saves time and shipping costs for the Circulation desk

Cons• Not searchable, only browseable

• Not copy text from the TOC

Future plan This is a worthwhile project to take on and it will be a

great benefit to us all: as librarians, libraries and for our users as well.

We look forward your participation and working with you to enhance our user services.

Thank you for your attention

The end