the international associates program @ yale university library _____________________________________...

THE INTERNATIONAL ASSOCIATES PROGRAMTHE INTERNATIONAL ASSOCIATES PROGRAM@ YALE UNIVERSITY LIBRARY@ YALE UNIVERSITY LIBRARY__________________________________________________________________________

Professional Development Without BordersProfessional Development Without Borders

Graziano KrätliGraziano Krätli

ALA Annual Meeting, Washington, D.C. June 23, 2007

THE PROGRAMTHE PROGRAM

Four acts and a few facts:

• Conception & Development

• Planning & Organization

• Implementation

• Documentation & Promotion

PLANNING & ORGANIZATIONPLANNING & ORGANIZATION

• Why Would You Want to Do It?– It’s a lot of work (be sure you have good reasons

and motivations:• Internal (i.e., institutional / organizational) • External (inter-organizational, professional, etc.)

– But it is worthwhile:• Professionally rewarding, beneficial, stimulating,

therapeutic

– And also a lot of fun…

PLANNING & ORGANIZATIONPLANNING & ORGANIZATIONContinued

• Build on past experiences;– SEEC, Kwok Library Fellowships– OACIS Interns

• Consult with peer institutions;

• Take the pulse of your departments, consult with, and possibly involve them in the program planning and implementation.

PLANNING & ORGANIZATIONPLANNING & ORGANIZATIONContinued

• Design a program that best suits the needs, competencies, and capacity of your institution;

• Clearly identify all the aspects and components (professional, administrative, logistical) of the program, all the steps involved in its implementation, and all the task and responsibilities associated with each step.

PLANNING & ORGANIZATIONPLANNING & ORGANIZATIONContinued

• Key questions / considerations:– Objectives

• Why are you doing it? What do you want to achieve?

– Benefits and beneficiaries• Who is going to benefit and how?

– Management• Who is going to do what?

– Funding• Who is going to pay (and how)?

– Results• How to properly measure and evaluate them?

IMPLEMENTATIONIMPLEMENTATION

In 44 stages:1. Before the candidate is selected

2. Before the selected candidate arrives

3. During the internship / fellowship period

4. After the internship / fellowship period

Each one of these is characterized by a combination of professional, administrative and logistical tasks, responsibilities and issues.

IMPLEMENTATIONIMPLEMENTATIONContinued

Before the candidate is selected:• Selection process

– Call for proposals (internal)• Proposal requirements• Candidate requirements

– Proposal review– Selection and notification

• Formal invitation

IMPLEMENTATIONIMPLEMENTATIONContinued

Before the selected candidate arrives:• Visa application process

– Office of International Students and Scholars

• Payroll, medical insurance, net ID– Library Human Resources, Business Office

• Travel arrangements• Housing, Work space• Orientation (department, library, campus,

etc.)

IMPLEMENTATIONIMPLEMENTATIONContinued

During the internship/fellowship period:• Required follow-up visits to:

– Office of International Students and Scholars– ID Center– International Tax Office– Social Security Administration

• Open a bank account• Professional and social networking

IMPLEMENTATIONContinued

After the internship/fellowship period:• Practicalities

– Filing income taxes

• Professional exchanges, initiatives– IRRT International papers, International Leads,

etc.

• The end of the internship/fellowship period should mark the beginning of a long-term professional relationship.

DOCUMENTATION

• Documents created to assist sponsoring departments and program beneficiaries:– Practical information

• Outlines all implementation steps, with relevant contacts

– Tax information– Questionnaire

• “A Few Questions before You Leave…”

PROMOTIONPROMOTION

By multiple activities and initiatives including:– Dedicated Web site

• http://www.library.yale.edu/international

– Library presentations• International Library Fellowships at Yale: Close

Encounters and Future Perspectives

– Publications and presentations– Professional contacts, exchanges, meetings

• ALA, IFLA, etc.

PROMOTIONPROMOTIONhttp://www.library.yale.edu/international

PROMOTIONPROMOTIONhttp://www.library.yale.edu/international

PROMOTIONPROMOTIONhttp://www.library.yale.edu/international

QUESTIONS?QUESTIONS?

• Feel free to ask now…

• Or later: graziano.kratli@yale.edu

• Or both.

THANK YOU!THANK YOU!