the new beyond jeppesen expands global presence with oracle primavera p6 and e business - oracle...
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The New Beyond – Jeppesen Expands Global Presence with Oracle Primavera P6 and eBusiness
Prepared by: Michelle McDonald, Sr. Project Mgmt Analyst Carl Meilahn, Primavera Technical SME
Primavera P6, Progress Reporter and eBusiness implementation
Session ID#: 15457
Transforming Global Transportation
Through the power of intelligent information solutions and
integrated services Aggregated and layered aeronautical
and marine information
www.jeppesen.com
Copyright © 2014 Jeppesen. All Rights Reserved.
Jeppesen by the Numbers
Aviation 200 Countries with pilots using Jeppesen
650 Airlines served by Jeppesen
48,000 Pilots trained , annually
70,000 Jeppesen flight plans provided, daily
300,000 Crew managed with Jeppesen tools, daily
1,000,000 Pilots worldwide using Jeppesen
Marine 6,500 Commercial vessels using Jeppesen data
27,000 Digital navigation charts in Jeppesen library
1,500,000 Leisure boat customers
Global 41 Jeppesen locations in 22 countries
195 Countries providing source data
3,200 Jeppesen employees
150,000 Jeppesen charts (air & sea)
Copyright © 2014 Jeppesen. All Rights Reserved.
Project Overview: STARS Program Scope
■ Internationalization ▪ Global security and data
privacy compliance ▪ Standard, harmonized
systems
■ Jeppesen Poland Office ▪ Technology Development
Services ▪ Marine Data Services ▪ HR / Finance ▪ Facilities / Operations
■ Crew Business Unit ▪ Multiple Countries ▪ Technology Development
Services ▪ Sales and Service ▪ Professional Services ▪ HR / Finance
Copyright © 2014 Jeppesen. All Rights Reserved.
Project Overview: STARS Program Scope
Standardized Time Keeping,
Accounting, Reporting and
Scheduling
Poland (pilot)
Sweden
Montreal
Singapore
Denmark
New York
Mexico
Denver
Copyright © 2014 Jeppesen. All Rights Reserved.
Project Overview: Program Components
■ Primavera EPPM Web / Progress Reporter ▪ Resource Capacity ▪ Time Reporting ▪ Project Management ▪ Integrated Schedule ▪ Cost Management
■ Web Service Integrations
▪ Modular development ▪ Primavera to Oracle
Projects
■ Other STARS Components ▪ Oracle eBusiness System ▪ Time & Attendance (Kronos /
ATOSS) ▪ GERS (Sweden)
Copyright © 2014 Jeppesen. All Rights Reserved.
Project Overview: Business Objectives
Increased Efficiencies •Optimize delivery of products and
services • Improve visibility of enterprise
portfolio
Time Tracking and Reporting • Improve ability to track time to
projects globally • Increase ability for best practices
around scheduling and time keeping
Project Cost and Accounting •Control and measure costs •Measure project profitability • Forecast project cost
Resource Capacity • Increase ability to forecast if projects
can be initiated •Ability to forecast resource
dependencies globally
Copyright © 2014 Jeppesen. All Rights Reserved.
Primavera Overview: Current State
Primavera Version Upgrade PV 8.2.1
Integrations to Oracle eBusiness Suite (Projects, HRMS) Integrations to Time & Attendance
Primavera Applications: Primavera Progress Reporter, P6 EPPM Web, P6 Professional Client, BI Publisher
Expanded user base: • From ~175 Project Manager
licensed users to ~235 • From ~900 Timesheet
licensed users to ~2,000 in global locations
Supporting ~200 software development projects ~200 client delivery projects
Methodologies in use: Iterative Development, Agile, Waterfall
Copyright © 2014 Jeppesen. All Rights Reserved.
Key Business Process Change
• Planning in sandbox • Finance approval and creation of Oracle Project Project initiation
• Enter all time into Primavera and Submit • Manager review and approval or rejection of
time Time entry and approval
• Time and Attendance systems (Kronos / ATOSS) • BI Publisher reports Payroll
• Configuration and coding for project costing and billing
Project costing and billing
Copyright © 2014 Jeppesen. All Rights Reserved.
Primavera Project Types • Absence time specific to a country (e.g.
PTO, public holiday, maternity leave) • Enterprise required training • General Administration
Country Overhead
• Non-Project time • Department specific tasks
Department Administrative
• High level activities for time charging • Project activities identified for billing to
customer Summary Projects
• Services delivery • Software development / maintenance • Internal initiatives, etc.
True Projects
Copyright © 2014 Jeppesen. All Rights Reserved.
System Integration Components
• Company labor resource records • Resource and role rates Automated updates from
centralized HR system
• Project approved budgets • Project id, project codes • EPS / OBS creation
Automated updates from Finance interface
• Primavera hours to Kronos • Kronos data used for payroll Integration of time and
attendance system
• Hours for project costing • Customer billing from project reported hours Primavera to Oracle
Copyright © 2014 Jeppesen. All Rights Reserved.
Major Project Considerations
Training and Support
• Training content by project type
• In-person training when possible
• Standard WBS templates
• Multiple time zones
• Local site contacts
Report Development
• Data Privacy Rules / Security
• Multiple stakeholders
• International formatting
• Standardize report formats
System Integration
• Standardizing integration methodology
• Standardizing project codes and resource codes
• Modularize integrations for extensibility
Security and Controls
• Access to reports and projects
• Access to resources and timesheets
• Compliance with regulatory requirements
Copyright © 2014 Jeppesen. All Rights Reserved.
Examples: • Regular time entry and time review / approval • Regulatory requirements for data privacy Responses: • Corporate time entry policy • Communicate benefits and need for accuracy • Restructure of global security model • UPK for Progress Reporter training
Challenge: Time entry and visibility of hours
End User Adoption Challenges (Organizational Change Mgmt)
13 Copyright © 2014 Jeppesen. All Rights Reserved.
Examples: • Differing project management methodologies between offices
and departments • Agile software development vs. software implementations Responses: • Summary project concept in Primavera with detailed schedules
in other tools • Country overhead and department requirements
Challenge: Cultural differences in the way projects are managed
End User Adoption Challenges
14 Copyright © 2014 Jeppesen. All Rights Reserved.
Examples: • Moving from spreadsheet based focus to integrated enterprise
system • Standardized training, reports and access methods Responses: • Implemented standard and customized UPKs • Cultural need for in-person training in addition to online and
remotely facilitated training • Local support availability
Challenge: Change to new tools and increased visibility
End User Adoption Challenges
15 Copyright © 2014 Jeppesen. All Rights Reserved.
Business Process Efficiency
Time capture in single tool
Eliminate duplicate
systems for inter-company
billing
Single system for reporting
on project data
Resource capacity planning capability
Streamlined processes
Copyright © 2014 Jeppesen. All Rights Reserved.
Roadmap – Next Steps Today
Poland Live (Standardize Processes)
Crew Go-Live (Project Billing)
Upgrade Systems (Performance)
Report Simplification (Adoption & Security)
Extend Implementations (Globalize Billing)
Copyright © 2014 Jeppesen. All Rights Reserved.
STARS: Shedding light on the darkness
WHAT QUESTIONS CAN I ANSWER?
Michelle McDonald michelle.mcdonald@jeppesen.com
(303) 328-6542
Carl Meilahn carl.meilahn@jeppesen.com
(303) 328- 6533
Please complete the session evaluation We appreciate your feedback and insight
You may complete the session evaluation either on paper or online via the mobile app
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