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The SafeNet Project
Strenghten Anti Fraud European
Network
Padua (IT)
February 7-9th 2017
This event is supported by the European Union Programme Hercule III (2014-2020).
This programme is implemented by the European Commission.
It was established to promote activities in the field of the protection of the financial interests of the European Union.
(for more information see http://ec.europa.eu/anti-fraud/policy/hercule_en)
MEETING DAY
Something ”About us”
Creating network opportunities
Irene Duchi OP ARTEA (Tuscany) Auditor
Padua (IT), February 7th 2017
That it reflects the author’s view and the European Commission is not responsible for the views displayed in the publications
and/or in conjunction with the activities for which the grant is used.
The information contained in this publication does not necessarily reflect the position or opinion of the European
Commission.
About us
Organizational structure
Director
Direct payments
department
IT hardware management
and Execution of
paymentsdepartment
Investment measures
department
IT software management
and Accounting department
Non agricultural
funds managemen
t
P.O Executive Assistant
P.O. Legal expert
PO Internal Audit
ARTEA Anti-fraud policy
Anti-fraud counter-actions document(approved by ARTEA in March 2016 - ODS 6/2016)
AntiAnti --fraud counterfraud counter --actions documentactions document(approved by ARTEA in March 2016 - ODS 6/2016)
Main aspects of the ARTEA anti-fraud document
a.Framework of the anti-fraud safeguards
b.Identification of potential risk areas
c.First steps toward fraud reduction
Main aspects of the ARTEA anti-fraud document
a.Framework of the anti-fraud safeguards
b.Identification of potential risk areas
c.First steps toward fraud reduction
Framework of the anti-fraud safeguards (a)
1.Agreements with some Italian law enforcement agencies (e.g. GdF, CFS, Carabinieri)
2.Anti-fraud repository, called “Repertorio”
3.Irregularities repository
4.Management and control manuals
Framework of the antiFramework of the anti --fraud safeguards (a)fraud safeguards (a)
1.Agreements with some Italian law enforcement agencies (e.g. GdF, CFS, Carabinieri)
2.Anti-fraud repository, called “Repertorio”
3.Irregularities repository
4.Management and control manuals
ARTEA Anti-fraud policy
Framework of the anti-fraud safeguards (a)
Agreements with GdF, CFS, CC….(1)
Signing “Memoranda of Understanding” to coordinate, control and information exchange
Anti-fraud Repository (2)
•The Repository allows us to monitor, through registration, all reports that can be detrimental to the proper examination and approval of applications submitted by applicants
•The Repository is included in a specific section of the ARTEA informative system
•External institutional actors record the alleged fraud, discovered during their activity
•Payments to beneficiaries who are suspected of fraud are suspended (There's a specific procedure into the Manual, regulating timing and actions)
Framework of the antiFramework of the anti --fraud safeguards (a)fraud safeguards (a)
Agreements with GdF, CFS, CC….(1)
Signing “Memoranda of Understanding” to coordinate, control and information exchange
Anti-fraud Repository (2)
•The Repository allows us to monitor, through registration, all reports that can be detrimental to the proper examination and approval of applications submitted by applicants
•The Repository is included in a specific section of the ARTEA informative system
•External institutional actors record the alleged fraud, discovered during their activity
•Payments to beneficiaries who are suspected of fraud are suspended (There's a specific procedure into the Manual, regulating timing and actions)
ARTEA Anti-fraud policy
Framework of the anti-fraud safeguards (a)
Irregularities repository (3)
It is included in a specific section of ARTEA informative system.
The documents in it are the “Preliminary report on irregularities findings”.
Management and control manuals (4)
Manuals drawn up and approved by departments, to ensure the operations traceability. They are available online.
•“Execution of Payment and accounting of funds EAFRD EAGF” Manual
•“Irregularities, sanctions, recoveries and controversy EAGF and EAFRD” Manual
•“Internal Audit Procedures” Manual
Framework of the antiFramework of the anti --fraud safeguards (a)fraud safeguards (a)
Irregularities repository (3)
It is included in a specific section of ARTEA informative system.
The documents in it are the “Preliminary report on irregularities findings”.
Management and control manuals (4)
Manuals drawn up and approved by departments, to ensure the operations traceability. They are available online.
•“Execution of Payment and accounting of funds EAFRD EAGF” Manual
•“Irregularities, sanctions, recoveries and controversy EAGF and EAFRD” Manual
•“Internal Audit Procedures” Manual
ARTEA Anti-fraud policy
Identification of potential risk areas (b)
Main findings, starting from supervisors experiences and Commission reportings.
Greater risks of fraud and irregularities involve:
•Investment projects in rural development (Manipulated offers)
•Public procurement (risks involved in tenders)
Identification of potential risk areas (b)Identification of potential risk areas (b)
Main findings, starting from supervisors experiences and Commission reportings.
Greater risks of fraud and irregularities involve:
•Investment projects in rural development (Manipulated offers)
•Public procurement (risks involved in tenders)
ARTEA Anti-fraud policy
First steps to fraud reduction (c)How we have decided to deal with those topics:
�Drawing up of specific check lists
�Raising fraud awareness of staff through training courses and other measures to share specific anti-fraud strategies (e.g. Public Procurement training course and Anti-Fraud training course)
�Informing staff about the relevant internal rules to deal withindicators of potential fraud or other serious irregularities
First steps to fraud reduction First steps to fraud reduction (c)(c)How we have decided to deal with those topics:
�Drawing up of specific check lists
�Raising fraud awareness of staff through training courses and other measures to share specific anti-fraud strategies (e.g. Public Procurement training course and Anti-Fraud training course)
�Informing staff about the relevant internal rules to deal withindicators of potential fraud or other serious irregularities
ARTEA Anti-fraud policy
EAFRD 2014/2020 Control system for Investment projects
First level controls(Tuscany Region
departments and LAGs)
Second level controlsbefore payment
ARTEA
Technical and administrative
checks (100%)
At least a visit to the project or to the investment
site to verifythe realisation of the investment
(100%)
Technical and administrative
checks before the
payment (100%)
On-the-spot-checks (5%)
and Ex-post checks
ARTEA Anti-fraud policy
Our good practice: «cooperation»
November 2016
ARTEA signed an Agreement with the Agriculture Department of the Tuscany Region. It obliges the officials to inform the Paying Agency about irregularities and potential frauds detected during preliminary proceedings
Every year - by January 31 - those instructors have to submit a report of anomalies discovered in the previous year
November 2016November 2016
ARTEA signed an Agreement with the Agriculture Department of the Tuscany Region. It obliges the officials to inform the Paying Agency about irregularities and potential frauds detected during preliminary proceedings
Every year - by January 31 - those instructors have to submit a report of anomalies discovered in the previous year
New year’s resolution
During 2017, ARTEA would like to carry out a specific working group to debate about fraud risk and irregularities, involving instructors and other relevant actors who fight frauds, strengthening the report system
New yearNew year ’’s resolutions resolution
During 2017, ARTEA would like to carry out a specific working group to debate about fraud risk and irregularities, involving instructors and other relevant actors who fight frauds, strengthening the report system
We are aware that only knowledge and sharing of experiences can lead to control and reduce irregularities and fraud.
A single space in which share European paying agency experiencesshould be created. We'll be pleased to participate and contribute...
Our references:
controllo.interno@artea.toscana.itirene.duchi@artea.toscana.it …………………………. +39 055 3241759graziella.santoro@artea.toscana.it …………………… +39 055 3241838
We are aware that only knowledge and sharing of experiences can lead to control and reduce irregularities and fraud.
A single space in which share European paying agency experiencesshould be created. We'll be pleased to participate and contribute...
Our references:
controllo.interno@artea.toscana.itirene.duchi@artea.toscana.it …………………………. +39 055 3241759graziella.santoro@artea.toscana.it …………………… +39 055 3241838
Network & opportunities
Thank you!
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