time management at work

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Ineffective time management – Common

Problems

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http://www.mindtools.com/pages/article/time-management-mistakes.htm

Time Management Model

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Perfectionist Time

Manager

Slob Doer

Task Focus

Org

aniz

atio

n

High

Low High

http://www.nwlink.com/~donclark/leader/time_management.html

Time Analysis

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The 4 quadrant plan of action

Important

Not Important

Urgent Not Urgent

Good Time Management Habits

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Consolidate similar tasks-group similar jobs and do them concurrently. This eliminates a lot of sporadic behaviour.

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Tackle tough jobs first-quit doing petty tasks and tackle the big jobs first

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Delegate and develop others-delegation is not a dumping ceremony. Break the "Do-It-Yourself" habit and let others

learn to share responsibility in operating the business

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Learn to use idle time-when there seems to be down time, read a book, write a plan what needs to be done in the

business

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Avoid the cluttered desktop syndrome-a clear desktop helps you to think clearly, locate files easier and keep your mind on

the task at hand.

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Get started immediately on important tasks-no matter how much you hate doing a task, do it

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Learn to say No.

Group Discussion

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Case Study

• Ram a sincere employee enter office at 9:00 AM in

the morning. He check his mails and understand

that he need to prepare project report. He starts

working on the report and works for continuously

one hour. Feeling that he has completed, wants for

little reward and get up from his Chair, drink tea,

have a quick chat.

• When he is back, he finds that he has 5 mails in his

inbox, he checks the same, reply back to them.

• Then he again re-initiates the report, he is not able

to think where he had left.

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28% of Each Day

“interruptions by things that aren’t urgent or important, like unnecessary e-mail messages – and the time it takes to get back on track New York Times, June 14-2008

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6-9 min Break time

4-5 min Recovery time

Five interruptions lead to one hour

Stats/Facts

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Website – www.jademagnet.com

Srinivas Acharya +91 – 9035037456 | srini@jademagnet.com