tips on making a presentation m.s. seminar, department of applied economics, february 24, 2010...

Tips on making a presentation

M.S. Seminar, Department of Applied Economics, February 24, 2010Instructor: Glenn Pederson

By Jean Kinsey, Professor, Applied Economics, Co-Director, The Food

Industry Center

Learning Model for Making Presentations

1. Attitudeof student/audienceWants to learn

2.

3.

4.

Learning Model for Making Presentations

1. Attitudeof student/audienceWants to learn

2. Knowledge -FundamentalConcepts

3.

4.

Learning Model for Making Presentations

1. Attitudeof student/audienceWants to learn

2. Knowledge -FundamentalConcepts

3. KEYPracticeevery time

4.

Learning Model for Making Presentations

1. Attitudeof student/audienceWants to learn

2. Knowledge -FundamentalConcepts

3. KEYPracticeevery time

4. Skill

Making a Presentation

Comfort Zone

I feel safe here

Here I face:•Uncertain first impressions•Hostility•Having to sell my ideas•Questions &Answers

Making a Presentation

Three Golden C’s -----Do Not

Criticize.

Condemn.

Complain. (Make excuses)

Making a Presentation

Three things to DO

Commend/compliment others.

Acknowledge members of the audience by name.

Make Eye Contact.

Making a Presentation

Of what the audience remembers, what percent is..

Content?

Appearance?

Sound of your voice?

Making a Presentation

The audience remembers:

Content 10%

Appearance 60%

Sound of your voice 30%

Results of a Presentation

Decide the results are you want from your presentation.•To inform

•To teach

•To sell an idea

•To gain respect of audience

•To have fun - entertain

To inform with a Presentation

•Move from known---> the unknown

•Use examples or illustrations that relate to people in the audience

•Organize your thoughts

Narrow subjectMake points clearUse Logical Sequence

To inform with a Presentation

•Summarize with a logical conclusion

- review key points

•Have one final thought

-(the take away they remember)

To inform with a Presentation

Asking for questions: Who has the first question?

Do not “grade” the questions!

Repeat the question to the audience.

If none, say “A frequently asked question is..”

At end, put back up your key point(s).

To sell an idea

Statistics

Analogies

Demonstrations

Testimonials

Incidents

Exhibits

Present the Evidence

Using visuals

Less is Better.

3 colors maximum.

Letter size : 1”/ 10 ft.

Bring the right number of slides – time the talk!

Slides/Flip Charts/Power Point

Using Visuals

6x6 rule : 6 word/line and 6 lines per page

Horizontal Position - Readable colors

Use and Remove (overhead projector)

Set and Slide (omit paper shuffel)

U.S. Household Food Expenditure 1998

Percent of After Tax Income spent on Food - U.S. Households, 1998BLS data, SCE.

Income Group Percent Percent Percent Dollars on Percent Percent(Thousands $) of After Tax of Total of Income Food Income Income

Income on Food Expend. Spent FAH FAFH

Over All 12.7% 13.4% 97.0% $4,787 7.7% 5.8%$5-$9.9 34.1% 17.7% 194.0% $2,614 11.8% 5.9%$10-$14.9 24.2% 14.6% 164.0% $2,952 9.9% 4.7%$15-$19.9 21.4% 15.4% 134.0% $3,643 9.9% 5.5%$20-$29.9 17.4% 14.6% 118.0% $4,096 9.0% 5.5%$30-$39.9 15.1% 14.4% 104.0% $4,863 8.5% 5.9%$40-$49.9 13.6% 13.9% 98.0% $5,548 7.9% 6.0%$50-$59.9 12.1% 13.1% 92.0% $6,035 7.4% 5.7%$60-$69.9 11.5% 11.6% 88.0% $6,758 6.6% 4.9%$70-$89.9 10.5% 12.6% 83.0% $7,492 5.7% 4.8%$90 + 6.8% 10.9% 71.0% $9,202 2.3% 4.0%

U.S. Household Food Expenditure 1998

Percent of After Tax Income spent on Food - U.S. Households, 1998BLS data, SCE.

Income Group Percent Percent Percent Dollars on Percent Percent(Thousands $) of After Tax of Total of Income Food Income Income

Income on Food Expend. Spent FAH FAFH

Over All 12.7% 13.4% 97.0% $4,787 7.7% 5.8%$5-$9.9 34.1% 17.7% 194.0% $2,614 11.8% 5.9%$10-$14.9 24.2% 14.6% 164.0% $2,952 9.9% 4.7%$15-$19.9 21.4% 15.4% 134.0% $3,643 9.9% 5.5%$20-$29.9 17.4% 14.6% 118.0% $4,096 9.0% 5.5%$30-$39.9 15.1% 14.4% 104.0% $4,863 8.5% 5.9%$40-$49.9 13.6% 13.9% 98.0% $5,548 7.9% 6.0%$50-$59.9 12.1% 13.1% 92.0% $6,035 7.4% 5.7%$60-$69.9 11.5% 11.6% 88.0% $6,758 6.6% 4.9%$70-$89.9 10.5% 12.6% 83.0% $7,492 5.7% 4.8%$90 + 6.8% 10.9% 71.0% $9,202 2.3% 4.0%

U.S. Household Food Expenditure 1998

Income Group Percent PercentPercent(Thousands $) of After Tax of Totalof Income

Income on FoodExpend.Spent

Over All 12.7% 13.4% 97.0%$5-$9.9 34.1% 17.7% 194.0%$10-$14.9 24.2% 14.6% 164.0%$15-$19.9 21.4% 15.4% 134.0%$20-$29.9 17.4% 14.6% 118.0%$30-$39.9 15.1% 14.4% 104.0%

About You & Your Body Language

Arrive early and set up the room and microphone to suite your style and comfort and so that you are not in the way.

Stand still

Face the Audience - DO NOT look

at the screen

Make eye contact with people

About You & Your Body Language

Acknowledge people by name

Speak clearly and loudly

Alternate voice tone and speed

SMILE

Look like you are enjoying yourself

Making a Presentation

Know your story - keep it simple

Practice your presentation

Enjoy Yourself

Engage your audience