tracking, logistics and workforce management solutions across the industries

Intelligent File and Inventory Tracking (iFIT) Platform Review

Tracking, Logistics and Workforce Management Solutions across the Industries

APPLYING TECHNOLOGY TO IMPROVE BUSINESS EFFICIENCY01 JULY 2014, MALTA

Ron Burdis

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IFIT: MULTI-PURPOSE PLATFORM APPROACH

• iFIT Approach: Multi-Industry Applications

Healthcare Oil & Gas Utilities Telecommunications Logistics Legal, Banks and Finance

Incremental Rollout of Application Sets: Paper/Electronic Records Management Asset Tracking and Management Supplies and Batch Management Workforce Management Logistics Management Geo-Spatial Management Integrated Engineering and Back-office systems

Transition tool for EDRM and Scanning

iFIT: Multi-Industry Tracking and Management Application Sets

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IRECORDS: KEY DRIVERS FOR CHANGE

Drivers:

• Improve Information Governance Full Audit Trail of Records Activity

Streamline internal/external Audit Activity

Improved Statutory/Mandatory Reporting

• Improve Service to User Community.

• Reduce Admin Overhead

• Secure and Audit Libraries, Drawing Offices, Archive rooms and Associated Access.

• Replace an antiquated paper management Application.

• Prepare for EDRM

• Apply iFITs’ Integrated Records Management (IRM) Framework

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IRECORDS: ADVANCED PROCESS FUNCTIONALITY

• Intelligent Barcode Management (IBM):

Un-Tethered Tracking

Location Base Filing

Bulk Loading and Delivery

Containerisation

• RFID

Passive Tracking Technology

Auto Check in/out of the libraries

Streamline Record Searches

Streamline Audits of files/drawings in circulation

• Process Management: Automated:

Picking, Re-Filing, Reminder lists Alerts and Call Backs

Retention management

• Third Party Offsite Storage Integration

Auto generation and electronic delivery of Picking List

Tracking of agreed SLAs

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ISUPPLIES: BATCH AND SELL BY DATE EXAMPLERESUSCITATION CASE TRACKING AND DRUG MANAGEMENT

Previous Issues: Paper oriented logging process Relies on Clinical Staff Returning Cases to Emergency

Cupboard Sell by Date Management all manually performed Batch recall all manually performed Paper based process subject to errors Patient Risk exposure Staff Overhead

iFIT Resolution All Resus Cases are RFID tagged Content loading electronically logged: Batch and Sell by

date. Generates the First Line Cardiac Arrest Box Log. Streamline search for Cases in circulation Automates Case Refresh Routines: Sell by Date Automates and Tracks Batch Recalls

Automates Manual Logs

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IEVIDENCE: TRACKING AND MANAGEMENT APPLICATIONS

iEvidence Management:

In-Field electronic logging and cataloguing of evidence collection

RFID tagging at point of collection

All activity logged per user for reporting

Passive tracking in Property Rooms/Lab areas

Virtual Storage area against each Case

Assures chain of custody logging during transport, delivery and collection/return.

Forensics area tracking and process management.

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IASSETS: TRACKING AND MANAGEMENT APPLICATIONS

iFIT Asset Tracking and Management:

Track any Physical Device

Containerise Assets to Buildings/Areas/Clients

Maintenance scheduling and Cost Management Capabilities.

Provide integrated Geo-Spatial views with relevant asset information.

Documentation

Latest Maintenance information

Cradle to Grave Costing

Work Permits issued

Interface with Third Party Engineering/ Infrastructure Systems

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ITRANSPORT: TRACKING AND MANAGEMENT APPLICATIONS

iTransport Tracking and Logistics Management: Scheduling and Route Management

Integrated with iSpatial for Geo-Mapping Connectivity.

Auto-Dispatch and Management Van and Driver collection and distribution routes

Track in real-time van location

Enable ad-hoc collections to closest resource

Supports Staff availability levels

Fully integrated with iMobility and iTracking

Improve Customer Service. Track and capture each step in a collection/delivery process.

Provide electronic confirmation of receipt.

Capture signatures at point of service

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iFIT: Resolution Making the most from existing case management systems Adding physical attributes to static data bases Assuring “The Physical” is accounted for. Scheduling the right information at the right time. Open API to interface historic data and current transaction

information. Associate Records, Folders, Physical Items, to a single “Case

Entity”. Track from variable storage points (Virtual Storage). Locate all associated elements to a Case/Business

Transaction. Ideal for Banks, Law Enforcement and Legal firms dealing

with Sensitive Loan, Evidence (Chain of Custody assured) and Case management paper work.

PAS: Healthcare interface to manage Patient/Item Pathway.

IFIT: CASE MANAGEMENT INTEGRATIONBACK-OFFICE SYSTEMS MANAGEMENT

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iFIT: Resolution Shared information in “Real-Time”.

iFIT Transaction tracking elements

iFIT Item information

iFIT paper and electronic Information held

iFIT current asset status

Interfaces with: SCADA/DCS

PIMS

EMS

Work Management/Outage Management Systems

AutoCAD

GIS

Asset Management Solutions

IFIT: ENGINEERING MANAGEMENT INTEGRATIONREAL-TIME AND SUPPORTING SYSTEMS MANAGEMENT

iSpatial

iControl

iCAD

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IWORKFORCE

• Group Pager Replacement

• Task Management

• Interface to Time & Attendance Systems

• Fully integrate with iTracking and iTransport

• Improves internal/external communications

iFIT: Multi-Purpose Investment

Base Platform Review

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Enhanced Mobility Functionality:• Mobility:

SmartBadge: 1 and 2D Barcode Scanner and Task/Communications Manager

6 or 7" Mini: Android Mobile Desktop 9" Android Mobile tablet 11" Android/Windows Mobile tablet All Mobile Desktop devices include:

1 and 2D Barcode Scanner UHF RFID Portable Tracking capability Smart Chip & Pin read/write. Ruggedised IP54 Rated

• Intelligent Barcode Item Management: Un-Tethered Tracking Bulk Loading and Delivery Containerisation Tag assignment at point of need

• RFID Tracking and Audits Passive Tracking Technology Streamline asset Searches Streamline Audits of assets per room/area

• iFIT Process Management: Health Records Medical Devices Supplies Pharmacy Pathology Plus more

IMOBILITY

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ICOMMUNICATIONS

Extend Existing Network capabilities: Network Audit Services Utilise and Enhance Current

Infrastructure Enable and Secure BYOD Eliminate Costly Bleep/Pager systems Provide Two-Way Communication WiFi Enable Smartphones Track and Pair Staff to Assets to Need

iFIT: CloudLink On-Premise cloud computing security

solution. Provides file share and synchronisation

features commonly found in commercial cloud services.

All data kept secure on your site.

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ITRACKING: RFID/RTLS COMMON TRACKING NETWORK

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ITRACKING TRANSACTION AGNOSTIC:

RFID/RTLS TAGGING

The iFIT RFID platform can cater to a variety of physical asset tracking and management requirements:

Any physical item can be tagged and uniquely tracked.

A variety of in-expensive asset Passive RFID tags are available including autoclave use.

Inexpensive tagging and tracking of Pathology Samples.

Assets can be containerised and held within certain geographical boundaries.

iFIT RFID Network in conjunction with SmartMobile devices track and find any tagged item (Assets/People/Records etc.).

Clients who have implemented 6PMs’ iFIT for Records management are now extending the solution for physical asset tracking.

Active Tag (RTLS) solutions can be added and/or integrated into iFIT

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IPROCESS

Enterprise Process Engine• Scheduling

Management• Auto-Notifications• Rules Base Config. per

Item• Alerts and Reminders• Retention Policies

Model• Activity Logging

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IREPORTS & IANALYTICS

Records KPI Reporting• Departmental/Enterprise Reporting Tool• Daily Data Quality Reports• Pre-defined reports (Statutory/KPIs).• An ad hoc reporting facility.• Full auditing and report facilities• Supports Regulatory/Industry Audits• Executive Dashboard

iFIT: User Interface Examples

Meeting Simplicity and Mobility Needs

216pm Holdings plc.

IFIT: ENHANCED SECURITY

• Integrated SSO

• Active Directory Interface

• iMobility Encryption

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IFIT: SIMPLIFIED DESKTOP

De-Cluttered and Simplified:

• Reduced User Training Extremely Intuitive

Built-In Help Videos by Function

Designed to fit iMobility Supported Devices

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IFIT: TRACKING SCREEN

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IFIT: SEARCH BY DETAILS

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IFIT: RESULTS OUTLINE

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IFIT: COMPLETED COMMENTS SCREEN

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IFIT: IREQUEST MODULE

• Managing Ad-Hoc Requests: The iRequest Module is

used for Ad-Hoc requests.

From the Search Screen an iRequest action can be kicked off.

This step can be automated thru other actions such as Temp File Generation or new Asset introduced.

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IFIT: IREQUEST “DIALOGUE BOX”

• Managing Ad-Hoc Requests: Easy “Pull Down” menus allow

for quick data entry. The “Dialogue Box invites Users

to easily input details around his/her request:

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IFIT: IREQUEST “DASHBOARD”

• Managing Ad-Hoc Requests: iRequest “Dashboard”

provides each User with the current status of all iRequest activities:

Any Item requested: Records Supplies Assets Etc.

iFIT: iMobility

Out and About

June 2012

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IFIT: THE IMOBILITY PLATFORM

• Android Enhanced Mobile Line: Feature Rich Multi-Function

Mobile Management

Fully Web Enabled

Mobile Desktop

Enhanced Search and Notify

Pairing Capability

RFID Tagging

Barcode Matching

Remote Label Printing

Zebra Portable Printer interface

Location Barcode Labels

RFID tagging at point of need

iMobility Software Specific per Departmental Application

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IMOBILITY: SECURE USER LOG-IN

7” Android SmartPhoneFull Web Enabled, 4G, GPS Locate,

VOIP and Text, 1 and 2D Barcode and RFID Scanner

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IMOBILITY: FULL DESKTOP

7” AndroidRFID & Barcode

Management

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IMOBILITY: LOCATION TRACKING

6” Ruggedised AndroidRFID & Barcode Management

Chip & Pin

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IMOBILITY: TRACKING RESULTS

6” Android with RFID & Barcode Management

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IFIT: COMMERCIAL CONSIDERATIONS

• Economical to Expand: New Android based Mobiles 33% less than

single function dedicated devices.

Full range of “Bluetooth” enabled RFID Wands.

Supports BYOD (subject to device and cost review).

Wide Range of iTracking Products

iFIT: Surrey and Sussex NHS Healthcare Videos

iRecords Video:

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IFIT: MULTI-PURPOSE PLATFORM

www.6pmsolutions.com