traffic management technology 2 rm1089 supplier event ... · contingent labour • network ......

Traffic Management Technology 2

RM1089 Supplier Event

Stanford Hall 12th July 2016

Delivering value for the nation through outstanding commercial capability and quality customer service

Agenda

2

•  Introduction to Crown Commercial Service

•  Welcome and Introduction to the session

•  New Framework Traffic Management Technology 2

•  Procurement Process

•  Questions / AOB

•  Current Framework Overview - Traffic Management Technology RM869

•  Highways England Tech Overview

Delivering value for the nation through outstanding commercial capability and quality customer service

Welcome and Introductions

•  Simon Hilton – CCS Category Manager – Category Services, Tech Products & Services

•  Maxine Palmer – Highways England Category Manager – Traffic / Roads Technology

•  Stewart Young – Highways England Logistics Manager

•  Housekeeping

•  Timings for the day

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Introduction to Crown Commercial Service

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Delivering value for the nation through outstanding commercial capability and quality customer service

How much we manage

What we buy (examples)

Why CCS

Who are our customers

•  £15bn annual public sector spend through CCS deals •  £2bn savings target for central government and wider

public sector customers (2016/17 to 2019/20) •  We have a network of more than 2,600 suppliers, 60% of

which are SMEs

•  All electricity used to run UK public prisons and courts •  Every car used by Ministry of Defence •  Microsoft Software for DWP saving them over £1m

•  Our mission is to buy the right goods and services at the best price, securing value for all of our customers.

•  Policy delivery capability at centre

•  1,400 customers across central government and the wider public sector accounting for ~90% of the common good and services spend with significant differences in their requirements.

CCS was created in 2014

Delivering value for the nation through outstanding commercial capability and quality customer service

Category management

•  Our focus - accelerating savings through taking a more strategic approach •  Listening to customers and suppliers

Buildings Corporate Solutions People Technology

•  Property •  FM •  Energy

•  Travel •  Fleet •  Communications •  Financial Services •  Office Solutions

•  Professional Services

•  Consultancy & Contingent Labour

•  Network Services •  Cloud and Digita •  Technology

Products and Services

•  Software Licensing

Delivering value for the nation through outstanding commercial capability and quality customer service Mission Statement

To be the ‘route of choice’ that meets our customers’ commodity technology product needs.

Providing the right structure for customers and suppliers.

Featuring the ‘right’ mix of suppliers, products and associated services* and offering a flexible route to market,

while ensuring unrivalled ‘value for money’ for customers and suppliers.

*not ongoing managed services

Current Framework Overview – Traffic Management Technology

RM869

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Delivering value for the nation through outstanding commercial capability and quality customer service

Current Framework Agreement •  32 appointed suppliers plus approved supply chain

•  12 Lots and online catalogue

•  Main Customer Highways England / DfT c.50% of spend

•  Broad range of Goods and Services covered

•  Invoiced spend c. £30m pa

•  4-year Framework term

•  Call-off contracts up to Seven years

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New Traffic Management Technology 2 RM1089

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Delivering value for the nation through outstanding commercial capability and quality customer service

Timeline

Contract Notice placed in OJEU / competition

begins

30th June 2016

Supplier ‘Apply Camp’ Event 12th July 2016

Supplier ‘Apply Camp’ Webinar TBC July 2016

Tender Clarification questions period close 17:00 BST 20th July 2016

Deadline for Tender submission 12:00 BST 4th Aug 2016

Award of contracts / Implementation activity

begins

27th September 2016

Delivering value for the nation through outstanding commercial capability and quality customer service

Lotting Structure

12

TMT2

Traffic Signals

Catalogue

Traffic Cameras

GIS Data

Systems

Consultancy

VMS

Parking &

Access

Asset Data

Capture Enviro-

Monitoring

UTC

Sustainable Transport

Infrastructure Communications

Ancillary

ITS

Street & Exterior Lighting

Delivering value for the nation through outstanding commercial capability and quality customer service

•  Framework Agreement term – Available from c. September 2016 •  4 years, review at 2 years with ability to terminate (4-1-1 years)

•  Call-off contract term •  Use of NEC at Call-off – known industry-wide for contract delivery •  Maximum call-off duration 5 years •  Developed in Collaboration with HE / WPS / Supplier stakeholders •  CCS has agreed with NEC that read-only copies available FOC

•  Access

Catalogue

Further Competition

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Delivering value for the nation through outstanding commercial capability and quality customer service

Scope and Potential •  Traffic Management Goods and Services;

•  Lots 1- 14 - Further competition for customer specific requirements

•  Lot 15 Catalogue – Direct award for commoditised TMT Goods and/or Services

•  OJEU value >£500m – aligned with RIS / WPS 4 year forecast

•  FC Lots – must be able to provide Goods plus the value-added services to deliver solutions (except Lot 12 Professional Services)

•  Catalogue – easily accessible ‘dynamic’ marketplace offering priced Goods and/or Services

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Delivering value for the nation through outstanding commercial capability and quality customer service

Selection Questionnaire

Award Questionnaire

Section A

Award Questionnaire Section B & C

* Potential Providers will need to have pre selected which Lot(s) they are bidding for. ** Only where a Potential Provider has selected this option

PP’s excluded

from Tender

Appointed to

Catalogue Only **

Appointed to

Catalogue**

Appointed to Lot – Goods & Services*

Fail P

ass

Pas

s

Procurement Process - How to participate

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Delivering value for the nation through outstanding commercial capability and quality customer service

•  Review guidance on ‘becoming a supplier through CCS- what you need to know’:https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier

•  There are no joining fees or management charges – suppliers pay a small commission based on the value of sales you make. Reported through monthly M.I.

•  This varies across agreements and for TMT2 will be 1%.

•  Express / register an interest to the tender opportunity (details are included in the OJEU Contract Notice) HERE

•  Download, correctly complete and submit tender documents allowing sufficient time prior to the stated deadline.

Registering for the eSourcing tool does not make you a CCS supplier – to get a place on an agreement you must respond to a tender through the tool and be successfully awarded a place on an agreement -

REMEMBER TO HIT THE SUBMIT / SEND BUTTON!

Summary

Traffic Management Technology

Introduction §  Highways England operates, maintains and improves England’s

motorways and major A roads – the Strategic Road Network §  February 2015 Infrastructure Bill:- §  Turned the Highways Agency into a government-owned strategic

highways company (Highways England) from April 2015 §  Announced the first Roads Investment Strategy (RIS1) 2015-2020

Roads Investment Strategy §  Sets out challenging DfT aspirations for a network that by 2040 is

safer, smoother, smarter and more sustainable §  A long-term vision for England’s motorways and major roads,

outlining how we will deliver the aspirations

§  A multi-year investment plan that will be used to improve the network and create better roads for users

§  Accompanying the RIS 1 are an overview and leaflet which summarise its contents and anticipated impact.

Supply Chain Strategy §  Modernise our core motorways and upgrade some of the most important major

routes to provide more capacity and better connections

§  Maintain the network safely and efficiently with minimal impact on drivers and communities

§  Operate the network to keep traffic moving and our customers better informed

§  £15.2 billion invested in over 100 major schemes to enhance, renew and improve the network – building over 1300 additional lane miles

§  Help prevent over 2500 deaths or serious injuries on the network

§  Improve 200 sections of the network for cyclists §  Benefit up to 250,000 people by reducing the noise impact of England’s

motorways and major roads

The Procurement Plan §  The practical application of the HE Supply Chain Strategy §  Evolving document refreshed on a rolling basis

§  Forward visibility of our purchasing intentions over the period of the RIS period One (2015-2020)

§  Collaborative working between HE - Delivery Partner - Supply Chain

§  Remove waste and encourage innovation with a sustainable level of quality: right first time, one team approach

§  Drive innovation in technology, products and service delivery

What we buy via TMT2 CCTV   MIDAS  

OUTSTATIONS  HADECS3   ROADSIDE  

INFRASTRUCTURE  SIGNS  &  SIGNALS  

-­‐  VMS  

APPLICATION  SERVICES  

COMMUNICATIONS  EQUIPMENT  

APPLICATION  DEVELOPMENT  

INTELLIGENT  TRANSPORT  SYSTEMS  

TRAFFIC  TECHNOLOGY  PROFESSIONAL  

SERVICES  

ERTS  –EMERGENCY  ROADSIDE  

TELEPHONES  

NTIS  –  TRAFFIC  MONITORING  

CABLE  

Tendering Good Practice OPEN, HONEST, TRANSPARENT PROCUREMENT

§  Tenders evaluated individually and final scores agreed via a consensus

panel. §  Transparency requirements require that decisions of evaluators are

auditable therefore:- –  Read and answer the tender questions asked –  Provide evidence where applicable and appropriate to support your

bid. –  Don’t assume the evaluators know and understand your business or

the environment –  Evaluators can only assess what you tell them

If it isn’t on the paper it can’t be taken into account!!!!!!

§  Lot 15 – Catalogue – you must apply at Framework stage to be on it

Highways England’s Specifications

§  The equipment requirements that suppliers must meet (both bespoke and otherwise) are defined in a series of documents published available at https://tssplansregistry.dft.gov.uk/login.asp.

§  An account on tss-pr will be required to access documents and a link for this exists on the page. If suppliers have any problems with tss-pr they should contact Eda.Davis@highwaysengland.co.uk or call her on: 0300 470 4146

§  Key documents that should be read by all suppliers regardless of the

category of technology are TR1100, TR2130 and TR2180.

§  For CCTV, a good start point (a high-level document that lists the CCTV requirements documents) is MCH2530.

Roadside  Technology  Assets  Suppor6ng  Maintenance  

C C S   TMT F 2   SUPP L I E R   DAY  1 2   J U L Y   2 0 1 6  

Traffic Technology Division

�  From  2017  our  Third  Line  Services  func6on  will  be  the  go  to  service  for  support  of  roadside  technologies  

�  TTD  Purchasing  &  Logis6cs  team  will  manage  the  overall  service  and  priori6es  to  support  regional  maintenance.  

�  The  priority  for  Third  Line  Services  will  be  to  support  two  key  technology  asset  groups;  ¡  In  Service  Legacy  Assets  –  encompassing  all  ‘previous  version’  assets  to  include  Version  2  equipment    

¡  End  of  Life  Assets  –  covering  Version  1  and  older  assets  which  will  generally  be  more  than  10  years  old.  

Traffic Technology Division

� We  oOen  need  to  purchase  small  batches  of  items  and  spares  in  support  of  roadside  maintenance  and  small  regional  schemes.  

� Currently  this  is  mostly  done  via  Third  Line  or  the  Roadside  Infrastructure  Contract.  

� Under  TMTF2  we  are  proposing  to  make  these  types  of  purchase  via  the  Lot  15  Catalogue  

TMTF2  SupporPng  Maintenance  

Traffic Technology Division

� We  want  to  u6lise  the  catalogue  in  an  open  and  transparent  way.  

�  Likely  purchases  include;  power  supplies,  character  modules,  cabinets,  connectors  etc.  

� When  we  use  catalogue  we  expect  to;  ¡  Adver6se  the  ini6al  requirement  to  catalogue  suppliers  along  with  any  details  and  specifica6ons  for  your  considera6on  and  to  gauge  interest  

¡  Confirm  the  required  order  volume  to  interested  suppliers  so  you  can  confirm  the  price  and  add  to  the  catalogue  if  necessary  

¡  Establish  the  most  advantageous  price  and  place  the  order  

Catalogue  Purchasing  

Roadside Technology

Extended Warranty

§  Workshop held at Temple Quay House for internal stakeholders November 2015 – Agreed 3 phase approach

•  Phase 1 – continue with warranty in unit price –  1 year for version 2 signs and signals (TMT059, 065,

069,070) –  7 year for CCTV and MIDAS (TMT060, 061)

•  Phase 2 – extended warranty (3 – 7 years) for all roadside technology

•  Phase 3 – to be introduced as part of Technology Strategy

§  We are currently in Phase 2 development to be completed Autumn 2016

§  Workshop held at Temple Quay House for internal stakeholders June 2016 to identify options for Phase 2.

§  3 broad options agreed: – 1. Do nothing new: i.e. warranty capitalised in

unit cost. Continue to include warranty as now but longer incentivising through TMTF2, which allows previous contract performance to be taken into account in tenders

§  2. Supplier to maintain from cradle to grave. Suppliers are completely responsible for their product once installed including attending site to make repairs (including TM?)

§  3. Extended warranty with warranty covered by service payments. Incentivise suppliers through ongoing payments and/or payment deductions, service credits, bonds or other mechanism to encourage good performance

§  Risks and opportunities have been identified §  Next steps:

– Option paper being drafted to be widely shared in July

– Stakeholder visits to take place over next 4-6 weeks

– Final options paper and business case to be submitted for approval end of August

– Final arrangements to be shared with all stakeholders prior to next tenders in October/November

Questions / AOB

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Delivering value for the nation through outstanding commercial capability and quality customer service

Contacts Name Phone Email Simon Hilton Maxine Palmer Stewart Young Neil Widdop

0345 410 2222 0300 470 3674 07974 431535 07710 364981

TMT@crowncommercial.gov.uk Maxine.Palmer@highwaysengland.co.uk Stewart.Young@highwaysengland.co.uk TechnologyProcurement@highwaysengland.co.uk

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