transitioning - officers & terms

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Workshops coordinated by the Member Relations Committee and developed by the CNH District

TRANSITIONING:Presented by Brandon WenOFFICERS & TERMSEND & START OFF EASY, NOT ROUGH!

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OVERVIEWYounger Members

Divisional InvolvementTraining Boot Camp

Procedure BooksClub Spirit

Inspire

WATCH OUTHow many times I say “KEY”?

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YOUNGER MEMBERSEXECUTIVE UNDERCLASSMEN

Remember when promoting electionsfor club positions next year..

Try to promote opportunities forunderclassmen to take on club officerpositions on the executive board.

What’s the benefit?They have more free time thanseniorsMakes transitioning much smoother

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YOUNGER MEMBERSAPPOINTED UNDERCLASSMEN

Provide opportunities for others to LEAD

Underclassmen commissioners should run large eventsHave executive helpers who have run the event before guide them

This teaches new members how to run events and exposes them to KeyClub

Lighten your load by DELEGATING

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DIVISIONAL INVOLVEMENT

RESOURCE AND EXPLANATIONIf unclear, provide a furtherexplanation of the Key ClubDistrict structure to your newlyelected board.Provide them with as many names,contacts, and resources aspossible..

Such as vendors, past servicecoordinators and organizations, etc.

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DIVISIONAL INVOLVEMENTDEVELOP CONTACT

Encourage your new board toparticipate in as many divisionalevents as possible.

Encourage them to network atthese events!

Introduce your board to keyfigures: Faculty Advisors, Kiwanis,Divisional Board, etc.Encourage your new board toparticipate in jointfundraising/service projects withother clubs within the division

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TRAININGDuring Meetings, Explain Procedure to the newBoard?

Why?Most things will be new to them, this way, they canfamiliarize themselves with club procedures andtraditions.

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TRAININGBOOT CAMP

Devote entire meetings (and extra outside meetings) toofficer training

Set time from your (old board’s) schedule to help transitionthe new board

Start off by explaining how things work in the club,make a very general overview

SET THE STANDARDPrevious officers should provide one on one time withnewly elected officers.

For example, IP Secretary should spend time with the newSecretary-elect.

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TRAINING

BOOT CAMPBreakout Groups

Old officers should inform/teach about:Submissions

Divisional Duties

Specific Club Duties

Available Resources, such as the CNH Key

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PROCEDURE BOOKS/MANUALSWhat is this?

A book, manual, or guideexplaining officer duties andall related projects/eventsthat tie in with each statedspecific title.It provides a record of allevents and how to get startedand improve.

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PROCEDURE BOOKS/MANUALSOFFICERS & PROJECTS

Each position should have it’sguide providing how-to’s oneverything from submissions toduties in the clubEvery event should have athorough section explaining itUse CNH forms online as areference point

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PROCEDURE BOOKS/MANUALSPROJECTS & EVENTS OUTLINE1)Summary of event2)Numerical Information3)Contacts and/or important emails4)Contracts and Forms5)Flyers and Advertisements6) Pros/Cons7) Proper Follow-Up8)Suggestions and Ideas

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PROCEDURE BOOKS/MANUALS

MAINTENANCERemember to print one (physical) copy, butalso keep a digital copy as well.

Reminder officers to update annually.

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CLUB SPIRITSUGGESTIONElect a Publicity Commissioner

If a President needs help promoting the club. . .This Commissioner can help advertise and be at multipleevents.

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INSPIREINSTILL EXCITEMENT

Pass on the Key Club spirit!Encourage DistrictConvention attendanceTeach and pass onclub and divisional cheersShare stories of fun andexciting communityservice activities/eventsExplain the opportunitiesavailable in Key Club

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QUIZ

Why should you attend DivisionalMeetings?Why is Key Club Great?How many times did I say “KEY”?HOW DO YOU FEEL!?

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QUESTIONSCOMMENTSOR CONCERNS

Thank you for listening!If you should have any questions, please feel free to contact me at

Brandon Wen – 11wenb@prepstudents.org

CNHKEYCLUB.ORGKEYCLUB.ORG